Daycare Business Plan Template
Business Plan Outline
- Daycare Business Plan Home
- 1. Executive Summary
- 2. Company Overview
- 3. Industry Analysis
- 4. Customer Analysis
- 5. Competitive Analysis
- 6. Marketing Plan
- 7. Operations Plan
- 8. Management Team
- 9. Financial Plan
Daycare Business Plan
You’ve come to the right place to easily complete your daycare business plan.
We have helped over 100,000 entrepreneurs and business owners create business plans and many have used them to start or grow their daycares.
How To Write a Daycare Business Plan & Example
Below are links to each section of your daycare business plan template:
- Executive Summary – This is a brief overview of your daycare business plan. The executive summary should be no more than 2 pages long, with brief summaries of other sections of the plan.
- Company Overview – This is where you provide a business description, including your company history, business structure, and any pertinent information about the daycare center.
- Industry Analysis – The industry analysis describes the daycare industry, including market size and trends.
- Customer Analysis – This section of your daycare business plan describes your target market and potential customers. You will detail the demographics, needs, and wants of your target audience and how you plan to meet those needs.
- Competitive Analysis – The competition in your local area will be described here, along with how your daycare business will compete in the market.
- Marketing Plan – Your marketing plan will describe your daycare’s marketing strategy, including your advertising and promotion plans.
- Operations Plan – This section of your business plan describes how your daycare will be operated on a day-to-day basis. It may also include your long-term plans for expansion and the milestones you want to achieve to get there.
- Management Team – The management team section of your business plan should describe the experience and qualifications of your management team including the director, teachers, and support staff.
- Financial Plan – The financial plan section of your daycare business plan should include your financial statements, such as your income statement, balance sheet, and cash flow statement.
Next Section: Executive Summary >
Daycare Business Plan FAQs
What is a daycare business plan.
A daycare business plan is a plan to start and/or grow your daycare business. Among other things, a good daycare business plan will outline your business concept, identify your target customers, present research about the child care industry, detail your marketing plan, and provide your financial plan.
You can easily complete your daycare business plan using our Daycare Business Plan Template here .
What Are the Main Types of Daycare Businesses?
There are different types of daycare businesses that parents can choose from for their child's needs. A traditional daycare center is most sought after by working parents since it provides child care during regular work hours. There are also in-home daycare centers that are licensed to provide child care in a home setting with fewer children. Other child care centers provide hourly care services by trusted babysitters or nannies and are operating on an as-needed basis.
What Are the Main Sources of Revenues and Expenses for a Daycare Business?
The primary source of revenue for a daycare business is its child care services.
Some key expenses for a daycare business is rent, salaries for staff, utilities and snacks expenses for the children.
How Do You Get Funding for Your Day care Business Plan?
A daycare business is typically funded through small business loans, personal savings, credit card financing and/or angel investors. This is true for a business plan for daycare or a childcare business plan.
What are the Steps To Start a Daycare Business?
Starting a daycare business can be an exciting endeavor. Having a clear roadmap of the steps to start a business will help you stay focused on your goals and get started faster.
1. Develop A Day care Business Plan - The first step in starting a business is to create a detailed daycare business plan that outlines all aspects of the venture. This should include potential market size and target customers, the services or products you will offer, pricing strategies and a detailed financial forecast.
2. Choose Your Legal Structure - It's important to select an appropriate legal entity for your daycare business. This could be a limited liability company (LLC), corporation, partnership, or sole proprietorship. Each type has its own benefits and drawbacks so it’s important to do research and choose wisely so that your daycare business is in compliance with local laws.
3. Register Your Daycare Business - Once you have chosen a legal structure, the next step is to register your daycare business with the government or state where you’re operating from. This includes obtaining licenses and permits as required by federal, state, and local laws.
4. Identify Financing Options - It’s likely that you’ll need some capital to start your daycare business, so take some time to identify what financing options are available such as bank loans, investor funding, grants, or crowdfunding platforms.
5. Choose a Location - Whether you plan on operating out of a physical location or not, you should always have an idea of where you’ll be based should it become necessary in the future as well as what kind of space would be suitable for your operations.
6. Hire Employees - There are several ways to find qualified employees including job boards like LinkedIn or Indeed as well as hiring agencies if needed – depending on what type of employees you need it might also be more effective to reach out directly through networking events.
7. Acquire Necessary Daycare Equipment & Supplies - In order to start your daycare business, you'll need to purchase all of the necessary equipment and supplies to run a successful operation.
8. Market & Promote Your Business - Once you have all the necessary pieces in place, it’s time to start promoting and marketing your daycare business. This includes creating a website, utilizing social media platforms like Facebook or Twitter, and having an effective Search Engine Optimization (SEO) strategy. You should also consider traditional marketing techniques such as radio or print advertising.
Learn more about how to start a successful daycare business:
- How to Start a Daycare Business
Where Can I Get a Daycare Business Plan Example PDF?
You can download our daycare business plan PDF template here . This is a business plan template you can use in PDF format.
Everything You Need To Know
Home Daycare Business Plan
Sure, starting a home daycare seems simple enough – it’s just babysitting, right wrong.
Running an in-home daycare is running a business and you need to treat it as such. As a sole proprietorship business, you are liable for the well-being of every single person that sets foot on your property.
As with any new business, you need to have a detailed outline on how it’s going to run. This is known as a business plan. You’ll use it to figure out how you’re going to run your business and more importantly, make money.
If you haven’t had a chance to check out the Getting Started Page , go do that now. You will need to start gathering information about specific licensing requirements for opening a family child care business in your area. Plus, you will want to get started on some of the paperwork for your business license, police records, and first aid.
GRAB A COFFEE
Because we are going to cover a ton of information, jump to a section, business summary.
Who Are You? | What do you plan on doing? | What is going to make you stand out?
Rates | Start-Up Costs | Record Keeping | Payment Policies | Taxes
Designate Your Home Daycare Area | Develop a Parent Handbook | Schedules | Quality Control Checks | Interviewing Parents
Your own website | Flyers with tear off tabs | Word of mouth | Social Media | Newspaper Ads | Online Daycare Advertising Sites | Craigslist, Kijiji | Put a sign on your yard
Let’s get started!
Home daycare business summary.
Start by briefly summarizing the following: who you are, what are you planning to do? What will set you apart from other child care businesses? You will use this summary over and over again during the planning process.
So NO CHEATING! Don’t skip this step.
Who are you?
Simply state who you are and why you are qualified to open a home daycare. Don’t worry if you think you aren’t qualified. You don’t need a background in early childhood education to run an in home child care business. Chances are you are more qualified than you think, so take a deep breath and just go for it. The following are a few examples:
I am Liz, a stay at home mom of 2.
I am Sally, a preschool teacher taking a break from teaching to stay at home with my kids.
What do you plan on doing?
List the types of services you plan on providing. Think about who your ideal client would be and what services they would need.
Ask yourself the following questions to identify your ideal client :
What ages of children do you most want to have in your home daycare?
Would you rather have sets of siblings?
Do you only want to take on full time children or do you prefer only part time children?
Take some time to really brainstorm your perfect home daycare situation and then write a summary.
My ideal clients would be a non-shift worker whose contracted hours are 8-5. The children would be between ages 1-4.
My ideal clients are teachers, who do not need care in the summer. The children would be between the ages of 1-4.
Also think about the services you don’t want to offer. If drop- in care doesn’t work for your family, don’t offer it. You will have moments when you are tempted to change your services for parents, but adjusting services based on individual cases will only hurt your business. Make sure you are very clear on what you want to offer and what you don’t.
Here are some examples:
- Provide child care services for children between the ages of 1-5
- Provide Fulltime, part-time, drop in services
- Provide Before and after school child care
- Provide 24 hour care for shift workers
What is going to make you stand out?
Try to find something that will set your home daycare apart from other comparable businesses in your area. Now don’t go all politician here and make some wild and crazy promises that you won’t be able to keep. It can be as simple as a weekly craft or newsletter. Specializations could include:
- Do you speak another language?
- Do you have a special talent? (Music, Art)
- Will you provide transportation?
- Will you cater to shift-workers who work odd hours?
- Will provide tons of outdoor time?
- Will you be an allergy friendly house?
- Will you serve only organic food?
We will go over more market research in the following section, but start asking around in local Facebook groups and social media groups for ideas. What are local parents looking for in home daycares? You might be surprised by their answers. It can be as simple as wanting a home daycare to be open until 6 pm. Or something different like a home daycare that provides pet sitting.
Now, put it all together in a brief summary. It doesn’t have to be perfect. At this point you can cut out what you don’t want to include or add anything extra you think will make your business stand out.
Here are a few examples
I am Liz, a stay at home mom of 2. Liz’s home daycare is located in the Willowbrook area and provides care for children 1-6 years old. We spend our days, exploring local parks and making crafts.
I plan on opening a home daycare in the Berryhill area, with transportation services to Berryhill elementary and Markhill elementary.
Home Daycare Financial Plan
In this section, we’re going to work out how much money you need to charge your clients in order to turn a profit. Let’s face it, having positive cash flow is kind of the point and if this venture isn’t going to provide you with the extra cash flow you want, what’s the point? And although there aren’t a ton of start-up costs for opening a home daycare, there are operating costs that can cut into your profits. Here we will create a budget for expenses, and touch on tax planning.
Sure, we would all love to charge the highest rate possible. Who doesn’t want to make a fortune at their home business? but that’s not always feasible. In order to attract clients, you will have to charge rates that are competitive with other child care services in your area. Remember, that being a child care provider is a lot of work. You will be working long hours, with few breaks So, don’t undercharge yourself, either.
So how do you determine what to charge?
Start by conducting some market research about your competitors.
You don’t need to break out the excel sheet but you should gather details about your other child care providers in your area. Start by calling different home daycares and child care centers to find out their rates and what they offer. After a few, you will start to see a general average rate for your area.
Then ask yourself, does any daycare stand out more than the others? If so, what makes them unique? Are they charging a premium?
Now, go back and revisit your business summary. Did you identify something that will make your home daycare stand out? Did any of the home daycares you called offer something comparable? What were they charging? You may need to expand your research beyond your local area to find a comparable home daycare.
Types of rates
Your rates should reflect how you plan on running your home daycare. If you haven’t thought about this yet, it’s a good time to start. Ask yourself if you would prefer to have your number of kids on a monthly basis or have a few full-time and a few part-time kids.
Charging a monthly rate is fairly straightforward. This is a set rate for the whole month regardless of how many days are in the month. This rate should be a set amount and not fluctuate.
You can do a few things with part-time rates. Charging a set rate for a certain number of days per week is one option. Another option is charging for a certain number of days per month.
2 days a week is x amount
3 days a week is x amount
Or 10 days per month is x amount
You’re only allowed to have so many kids in your care, so if you plan on taking on part-time kids make sure that it works in a way for you to be able to fill the other days.
Sally comes three times a week only on Monday/Wednesday/Friday. You can then offer care to another child on only Tuesday/Thursdays. Although this system is more difficult to make work it is possible.
Margo comes 10 days out of the month. Her parents let you know a month in advance what those 10 days are. With plenty of notice, you can fill those extra spots.
Frankly if you want to have a steady income, only take on full-time kids. Or only take on 1-2 part-time kids in addition to 1-2 full-time kids.
If you plan on having a drop-in service, make this your highest per-day rate. Drop-in’s can be a lot of work. Often these kids are not used to daycares.
Don’t expect to be at full capacity right away. Budget for 75% to 85%.
Figure out your break-even point. Is there a minimum amount that you “need” to make it worthwhile for you to run a home daycare. For some, this will be $2,000 or other it will be $500.
Say you need to make $2000 per month and through your research, the average price for childcare in your area is $750.
You would need to take on at least 3 full-time kids to make your $2000.
Desired income + monthly expenses / Your rate = How many kids you need to take on.
***Important this calculation does not take in consideration that you still need to pay taxes on this and in Canada, you need to pay into the Canadian Pension Plan twice. (See more on Using Your Home for Daycare ) If this is a concern for you, adjust these amounts accordingly.
Now if you are just running a home daycare to make some extra cash, this might not be such a concern to you, but remember your time is still valuable.
Remember, if you are able to add more value to your services you should be charging more. Also, keep in mind, you should increase your rates every year to keep up with increases in the cost of living.
Although there are not a ton of start-up costs to running a home daycare, there are a few that will have to come out of your pocket before you can take on your first client. Here is a list of possible startup costs for opening your home daycare:
- Business license
- Licencing fees (If required)
- First Aid Courses
- Police Checks
- Additional Home Insurance
- Additional Auto Insurance
- Operational Supplies (Check out The Ultimate List of Home Daycare Supplies)
- Marketing/Advertising costs
Record keeping is so important when running a small business. Don’t fall behind on this. Set aside time each day to record your attendance and some time at the end of the month to update your expenses and income reports. Get a binder or file folder to hold all your important documents.
You should record your attendance daily. Keep a record of who attended each day, when they were dropped off and picked up. Depending on the type of services you offer the number of hours you work could vary daily or stay the same. Regardless you will need to know this for tax purposes.
Record every time someone pays you. Use an Excel sheet, an online accounting program or a notebook.
Let’s face it no one becomes a millionaire running a home daycare. You want to save as much as possible of what you do make. And one way of doing that is paying less in taxes. Make sure you save your receipts and record all your expenses. The more you can deduct the less tax you will have to pay at the end of the year.
Here is a list of typical operational expenses for home daycares:
- Supplies for activities
- Curriculum materials
- Fees (e.g. licensing)
- Office supplies
- Professional services (e.g.lawyer or accounting)
- Accounting Software
- Supplies (cleaning, kitchen and teaching)
- Telephone and Internet
How are you going to make sure you get paid .
You can require payment either monthly, bimonthly or weekly . Also include how far in advance you want to receive payment. The first of each month is commonly used. However, you can choose to require payment two weeks in advance of services. You can match your payment schedule with the parents’ salary payment and get paid the same day they do.
Decide how you are going to handle drop-in payments? Will you require payment in advance?
Are you planning on charging late fees? If so, when do you plan on requiring payment.
Payment for late fees are required within 24 hours from the occurrence or subject to termination of care
Payment for late fees will be added to next months payment.
Inform parents what forms of payment you accept, most common are cash and Email Money Transfer (EMT).
You should state that fees are nonrefundable and services are subject to termination if not paid on time.
Develop a system for yourself to ensure you’re on top of getting paid and nothing gets missed. You don’t want to be working for free.
For example you can make a policy that part-time parents need to have their required hours submitted by the 1st of every month. You can send a reminder email the week before to ensure you have enough time to fill any empty spaces.
You can you also use an application like Waveapp to create recurring invoices, send payment reminders and generate payment statements. This program is free.
What if a parent doesn’t pay?
You need to decide before opening what your policies will be on non-payment. Unexpected bills and extenuating circumstances do come up for parents. However you have to remember you’re running a business here and you deserve to be paid. Simply put: don’t provide services without for free.
The last thing you want is a big tax bill at the end of the year. Decide on how you plan on address paying your taxes. The easiest way is to put a little away each month in a savings account. You can always set up an automatic transfer, so you don’t forget.
Get a file folder to keep all your receipts in one place.
Decide whether you are going to do your own taxes or have an accountant file your taxes for you. If you go the accountant route, look for an accountant who is knowledgeable about home daycares.
*Keep in mind the legal structure of most home daycares is that of the sole proprietorship. On the tax front, the business’s income and expenses are included in the tax return of the owner. Since the business is not legally separate from its owner, it is not required to file separate tax returns.
Home Daycare Operations Plan
Your operation plan defines the nitty gritty details how exactly you are going to run your business. While there are regulations that home daycare have to follow, you have a lot of freedom in how you run your home daycare. You get to choose your hours, days off, policies and even which children you take in.
Designate your home daycare area
If you have not by now, figure out all the areas of your house you will be using for your home daycare. You should include a dedicated area play area, sleeping area, eating area and bathroom. Calculate the square footage and keep it handy for your taxes.
Now start addressing your supplies needs for each area.
You might already have everything you need but check out The Ultimate List of Home Daycare Supplies . This post goes into detail on everything you possibly can think of to run a home daycare.
Develop a Parent Handbook – Policies and Procedures
If you want your home daycare to run smoothly from day one, you need to figure out your policies and procedures. While this sounds like a daunting task, it will be incredibly helpful when it comes to communicating your expectations with parents.
A Parent Handbook is an easy way to share your policies and procedures. It’s an informational guide for parents outlining everything you expect from them. What they should expect from you, payment information, behavior policies and emergency information. A handbook sets you up for success by getting everyone on the same page, but it’s up to the parents to read it.
Hours of Operation
What hours do you want to work?
What days do you want to be open?
Keep in mind the average person works 9-5 Monday through Friday and must commute to and from work. Yet there still is a market for part-time, overnight or even care on weekends.
It’s tempting to change your hours in order to sign a new client. But over time your work- life balance will suffer and you will end up burning yourself out.
Contracted Hours / Days
You should insist on each child having contracted hours. Contracted hours are the time/days the parents will be dropping off and picking up their child. For example: If you have a part time child that comes on 3 days a week on Monday, Wednesday and Friday 9am to 5pm, you can schedule other part time children around those days to fill your Tuesday and Thursday time slots. If the clients need to change their contracted three days to a different three days, in your contract, specify that you can refuse such changes due to a conflict and have the right to end the contract.
Contracted hours allow you to schedule activities. You will know approximately when each child will be coming, and you can plan around drop offs and pickups.
While late drop off and picks happen, you want to make sure that the parents know you are serious about open communication. Be sure to ask them, if they are going to late that they call or text you to let you know. You will soon find out that maintaining a schedule and following a routine is important.
What holidays do you want to observe?
It’s widespread practice for clients to pay regular fee for civic holidays. For example, your monthly rate is $800, so you would not give a discount because you’re closed for a holiday.
You can choose to either charge parents for your vacation days or not. But, you must make this completely clear to clients before they sign your contract.
Be sure to state that if the parent decides to take a holiday or day off and pull their child out of your care for that day, they still pay your full monthly fee. They will not receive a refund or credit. This is important because often you put out your own money for food beforehand. You don’t want to be losing money because a parent took a Friday off. Your time is valuable and there is a cost to holding a spot for them.
Some providers also include a few paid personal days in their contract. This is 2-3 days that they would elect to take of during the year the parents would pay for. For example, you want to take next Friday off for a funeral. You would inform your parents that you will be taking a personal day. This would be one of your paid days off. This saves you the hassle of issuing refunds or credits for having to take a day off.
Pickup and Drop off Policies
Nothing is worse that a parent drop off a child early and you’re still in your bathrobe. Or you need to drop your kid off dance class and a parent hasn’t pick up their kid yet.
Most parents are good about picking up their children on time. Unless an emergency arises, you shouldn’t have a problem. But it’s always a good idea to have something written in your handbook about early/late drop offs. This is primarily so that you are not being taken advantage of. The chances that you are going to have to charge a late fee is slim, but it is a good idea to put a monetary value on being late such a $5 fee for every ½ hour the child is in your care past their contracted hours. Most large daycare centers have similar policies and strictly enforce them.
Once a child is in your care, you are responsible for who you release that child to. You need to have it written in your handbook and contract, who is allowed/ not allowed to pick up a child. It is best to get this in writing, so in the case of a mix up you can prove you have done your due diligence. Specify that you will be asking for photo ID before releasing a child to anyone you have not met in person.
In the event of a court ordered restraining one parent from a child, you need to have a legal copy of the restraining order and a written note from the custodial parent. Without these items on file you can’t prevent the non-custodial parent from picking up the child. You don’t want to be in the middle of a messy divorce.
Provider’s Sick Day Policy
If you need to close on a given day because of illness, you need to decide if you will provide a refund for the day. Most home daycares do not charge customers for their own sick days. Or have a number of sick days outlined in their contract.
You wouldn’t invite someone over to your house that had been up vomiting all night, so don’t do it with your home daycare. Parents will test you on your illness policy, but you need to stand firm. You may have to remind parents that bringing a sick child into a dayhome spreads the illness to not only the other children in your care, but also yourself, potentially rendering you unable to care for their child.
Specify the symptoms you consider a child to be too sick to attend. Make a list of symptoms, then specify when a child is safe to return. Generally, a child should be well enough to take part in normal everyday activities.
What are you going to do when sickness develops during the day?
Outline what you expect parents to do. For example, will you call them and expect them to come pick up their child immediately?
Ask parents to let you know as soon as possible if their child won’t be attending due to illness or for any other reason. This will allow activities to carry on as scheduled and help you know how many children you need to prepare meals for.
Medicine Policy and Procedure
Get parents to provide written consent before you administer any type of medicine. Parents should label all medicine with the child’s name, dose and dosage times before you administer anything. You should specify that you won’t administer any medicine not complying with the policy.
Example of medicine policy:
Prior to administering any type of medicine to your child(ren), I require written consent by a parent. All medicine must be properly stored in a container labeled with the child’s name, dosage and times to be administered. Medicine supplied in unmarked, unlabeled containers and/or without written consent will not be administered.
Minor bumps and scratches are inevitable. You should specify how will you handle minor injuries. Will you administer first aid, then let the parent know at the end of the day what happened? Or will you call the parents right away?
What are you going to do in case of an emergency injury or illness? Specify who is responsible for the cost of any emergency medical treatment/ transportation.
Emergency Plan and Evacuation Plan
Provide parents with your emergency plan. Where you are going to be and how to contact you. What evacuation sites you are going to be at incase of fire, earthquake, flooding etc.
Give a brief summary of how you are going to handle children’s behavior. For example, do you plan on using the “time-out” method? If a behavioral issue continues without resolve, how do you plan on handling such situations? Think about at what point would you want to end a contract over a behavioral issue. It’s unfair to the other children in your home daycare if you spend your whole time dealing with one child.
Clothing can become a big issue if you don’t specify what you expect. Make sure parents know that you want children to be dress in comfy clothing that can get dirty. You don’t want to be responsible for any stained or ruined clothing. Older children should be able to operate their clothing themselves, without your help. Insist on at least one spare change of clothes regardless of the child’s age. You want to keep children happy and comfortable. Younger children should have at least two changes of clothing (including socks).
Kindly remind parents that if outdoor apparel is not supplied, then everyone has to stay inside. Often this can happen in winter time because of a lack of snow pants, hats or mitts. You can suggest that parents leave an extra set at your house to prevent this from happening.
Meals and Snacks
Provide parents with a schedule of meals and snacks. Inform them if they drop off after a scheduled meal time, you expect the child to have eaten. You don’t have time to supply meals on demand.
Are you going to allow a child to bring food from home? Often parents will sneak snacks into a kid’s backpack, in case their kid gets hungry. But this can cause conflict between kids and issues for you if another child that has allergies. For special occasions like birthdays, you can decide on a case to case basis if you are going to allow special treats from home.
What are your procedures for storing breast milk? Put in place a procedure for yourself, so that you never run out of breast milk or formula. An example of this would be that you require to have at least half a can of formula on hand at all times. Are you going to be responsible for sanitizing the bottles? or do you expect parents to supply sanitized bottles every day.
You need to decide if you will allow children with food allergies to attend your home daycare.
Can you guarantee your home daycare is safe from allergies?
Are you comfortable administering an EpiPen?
Decide which food allergies you will allow. An allergy to mangos is a lot easier to deal with than a peanut allergy. Also specify any allergies where parents need to supply the food. Such as in the case of a gluten allergy, you can ask the parents to supply bread, dry pasta or crackers. Specially foods can be expensive, and you don’t want to blow your whole food budget on one child.
Potty Training Policies
At one point in your home daycare career, you are going to have to assist with potty training. The key word here is “assist” with potty training. Communicate with parents that it’s not your job to potty train their child. If they have a method that has been working for them, then you’ll try to continue with that method. However, their child must wear clothing at all times and you’re unable to follow a strict timed potty schedule. (ex. taking a child to the potty every ½ hour). Children need to be able to pull down and up their pants themselves. Suggest “User friendly” clothing, such as shorts and pants with elastic waist. Kindly mention if you run out of dry clothing, that you will be calling and expecting them to drop off more.
Decide on how much notice you need from a parent before they can terminate their contract. Two weeks’ notice is common, but some home daycares require a month notice.
Outline reasons to parents why you would to end a contract.
Here are some suggestions,
- Failure to provide payment for services
- Routinely late picking up their child
- Failure to complete the required forms
- Lack of parental cooperation
- Failure of child to adjust to the home daycare after a reasonable amount of time
- Physical or verbal abuse of any person or property
- Lack of compliance with handbook policies and procedures
- Serious illness of a child
Other policies and procedures you may want to consider including:
What activities are you planning to engage in, circle time, reading, singing. Give parents a brief summary of daily activities you plan on doing.
How much outdoor time are you planning on having? Include what your weather limits are. How hot or cold do you consider to be unsafe to play outside?
Napping / Quiet time procedures
Give parents a brief outline of how you are going to handle napping/quiet time. Do you require all kids to nap? If not, what do you expect from children during quiet time. Remember this is probably the only time you will get a break during the day.
Are parents responsible for bringing their own Pack and Play or are you providing beds?
Consider if you need all children to be immunized/or not to attend your home daycare. This is a personal preference.
Many home daycares provide before and after care for school aged children. This sometimes includes transportation to and from school in their own vehicles. Also, some home daycares offer field trips to local attractions such as a library, park or zoo. If this is something you want to provide consider the following:
Do you have a vehicle that could adequately fit all the children?
Do parents need to provide car seats?
What schools are you willing to provide transportation to?
Who is going to pay for admission to attractions?
Providing a set of house rules is a wonderful way to express your expectations of a child’s behavior. For example: you expect no jumping/climbing on couches.
Toys from home
Are you going to allow toys from home? Often these items cause fights among the other children. An exception to this should be a comfort toy/blanket for napping.
Two-week trial period
You can choose to implement a two-week trial period for both parties. This allows adequate time for a child to adjust to your home daycare. At the end of the two weeks, either party can terminate the contract for whatever reason they see fit. Trial periods allows you to see how a child fits into your home daycare dynamic.
While you can run a home daycare without a schedule, you will save yourself a ton of grief if you have at least a guideline of activities. You can also include this in your parent handbook to give parents an idea of your daily activities.
Kids thrive on routines and while you don’t have to have a strict routine, a schedule can help children navigate their day and ease the transition from one activity to the next. For example, they will get to know that after lunch they go for nap.
Start by setting a time for breakfast, lunch, and snack time s. Then think about naptime and activities.
Quality control checks (Cleaning)
Kids are sticky, messy and germy but in a good way. Don’t forget, this is not only your place of work, but also your home and the last thing you want is to be sick all the time. If you take a sick day, you most likely are not getting paid so you should be motivated not to take too many. While you don’t have too much control over what kind of germs enter your home, you can control the spread of it.
Put in place a cleaning routine. Just like any public washroom, keep a cleaning checklist. There will be things that you have to do everyday. And other things you will only have to do once a week. Make your checklist as detailed or not as you feel like.
Items to include:
Bathroom, Floors, Bedding & Toys
The interview process can be a bit scary when you first start out. But remember you’re also interviewing them too.
Never commit to taking on a child full time until you have met them.
For any new prospective client, suggest a “meet and greet.” What is a meet and greet?
A meet and greet is an opportunity for prospective parents to come into your home and check out the space. It gives parents time to ask you any questions and voice any concerns they may have. A meet and greet also gives you a chance to observe a child’s behaviour and ask them any questions you may have. Such as is your child a bitter? Has the child ever been in a home daycare before. If so, why did you leave the last home daycare.
Don’t be afraid to say “no” to a parent if you don’t think their child would be a good fit. You’re better off to be honest and up front. One child can completely change the dynamic of your home daycare and cause you and the other children in your care undue stress. If you are unsure, then suggest a two week trial period before committing to a contract. Revisit the section of your business summary where you outlined who your ideal client would be. Be picky.
Now, it’s time to get your first client.
Home Daycare Marketing Plan
When starting a home daycare business, you don’t just sit there waiting for families to knock on your door. You need to get your name out there.
If you’re just getting started, marketing your services may not be your strongest skill. Thankfully, there are many ways you can easily advertise your home daycare business.
Here are some ideas for home daycare advertising to give potential customers a better sense of your services.
Your own website
This is perhaps the most inexpensive way of reaching out to parents. A website should introduce your daycare by highlighting the basic information like name, size, location, and the age range you accept. Secondly, you should come up with a business name and logo that stands out from other family daycare services. Obviously, the website should sum up the services you offer. And you can even outline your policies and procedures. Also list some features like meal/snack options, size of your space, outdoor play setup, fencing, and more. Besides that, you should include short endorsements from past customers so that parents can know their children will be under constant supervision.
Flyers with tear-off tabs
This is the easiest home daycare marketing strategy. You should make colorful flyers (red, yellow or blue) that show the contact number, email, and services offered. Needless to say, they should be child-friendly – include some pictures of smiling happy children or clip art. It’s worth mentioning that you should not list the price on the flyers. This is because you want the parents to choose a family daycare based on the services, not price. Flyers work best when they are posted in locations most likely to reach your target market. Where do parents frequent that they may see your ad? The best place to distribute them is in community centers, coffee shops, and libraries.
Word of mouth
Tell everyone about your new venture. You can notify your neighbors, family, co-workers, and friends. And if you already have clients, ask them to recommend a friend.
The strategy you use on your social media marketing should reach families looking for daycare centers. You should make Facebook page for special announcements, reminders and examples of fun activities. Most parents will appreciate a platform where they can see and share photos of their kids activities. But keep in mind not all parents what to have their kids faces on social media. Make sure you have a photo release form signed before posting any child’s face.
Other social media platforms you can use include Instagram, YouTube, and Pinterest.
You should include information like your approximate location, opening and closing hours, and anything else that makes your business special. For best results, you may want to place your ads on smaller local papers rather than a big display ad. Of course, it pays huge dividends if you place an ad in the childcare section. It’s important that you inquire on the details allowed, but don’t forget to include the brand name and contact information.
Online daycare advertising sites
Online advertising sites make it easy for parents to search for services in a specific area. They give information on who you are and the services you offer. Most advertising sites charge a fee to post. If you choose to use one of these sites, always emphasize on any information that makes your business stand out from the competition. And include photographs to showcase your home daycare to prospective clients.
This type of site is commonly referred to as the “hunter’s dream” – you’ll find everything you want here. Even better, you can list your childcare websites. There is a separate section for baby-sitters and daycare providers.
Put a sign on your yard
This will help potential clients know who you are and what you have to offer. All the parents living close to you will be aware of your daycare and will probably mention the same to other parents. These signs can be customized to suit your needs. Be sure to include your business name and contact information.
The above advertising methods will give you an opportunity to toot your own horn. As you embark on the journey, highlight everything that makes your business different from the competition. For best results, do some research to understand the services your competitors are offering. Be creative with your marketing strategies, and you’ll have a full house in no time.
Little Sprouts Learning
Home Daycare Business Plan
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Do you love children? Do you want to do something that really matters? Maybe home daycare for you. Check out this home daycare business plan and see if it’s financially viable. If you want to run a home daycare , start there.
Working from home can be awesome. Being able to stay home with your own children is a blessing too. Being your own boss and setting your own hours and pay are great too. If you love that idea and you are a kind and patient person with lots of empathy for others, home daycare might be a great plan for your life.
For more about how to start a home daycare click here.
For a downloadable printable home daycare business plan worksheet , click here.
Home daycare is going to be growing by leaps and bounds after the year we’ve gone through so far. There is going to be a huge need for daycare since many small businesses folded this year. Home daycare is a special type of business that has fairly low overhead and is customizable to put your own personal spin on what you do.
I don’t agree with most people’s ideas of how to teach kids. I have my own brand of teaching. I march to the beat of my own drum. I’m very passionate about why I choose to teach my kids the way I do and I want to be able to chart my own waters. This isn’t possible with working for someone else.
Giving my kids the very best of me is the number one reason why I love working for myself. I get to study, learn, and do my very best for my families.
Home daycare is fun! There is a lot of hard work, little respect, and lots of messes. But it’s also different every day. You never get bored because you don’t know what you’re going to get. You get to set the tone of your environment. It’s a great place to be.
The first step in starting a home daycare is to find out about how to get licensed of what the rules are for your area. Click on the highlighted text to see more about whether a license is required. Once you determine that, it’s time to do some other research to find out if home daycare is a viable income for your family.
A big part of the cost of providing care will have to do with the regulations you have to follow. Some licenses cost. Some are free. Some states require a substantial expense in getting your home up to code. Some have very few requirements.
Some things you may have to change is fencing, hiring staff, meeting fire regulations, getting medical exams, and acquiring more education, training, or certificates.
Also, consider local zoning laws. Do you rent? Is your landlord okay with a home daycare in their property? Do you own? Is there a homeowner’s association? Do they allow businesses in the neighborhood? It’s important to consider your neighbors for sure.
Daycare business plan
Now that you know if you can open, you need to consider what you can make. Look at existing facilities, homes, and centers in your area. What do they charge? What do they offer? What do you want to offer? Do you plan to have a specialization that you can charge more for?
How many children will you be allowed to keep and of what ages? In Oklahoma, we can keep 7 kids over the age of 2. We can keep 6 kids if 3 are under 2. We can keep 5 if they are all under 2. So, a big determination in how many kids you can keep is what age of children need care in your area and what ages you will enjoy caring for. I LOVE babies, but I don’t love keeping them 10 hours a day. I like to run and play and do activities. I don’t want to hold an infant all day. So, I don’t keep them. For 20 years, I kept all ages from birth to 12, but over the years, I scaled back.
As I got older, it was more difficult to do everything for everyone, so I changed some of my home daycare rules to suit me better at the age I am now. Believe me, home daycare is far easier when you are 24 than when you are 49. I promise!
Now think of your location. Is it a good area that people will be happy to take their kids to? Or will you have a more difficult time getting clients in that area because of some stigma? In my town, there is an east and west side. For some reason, people think the west side is bad. There are good and bad areas on both sides, but home daycares on the west side always struggle. It’s a stigma, not a real problem. But it does affect business.
When doing your research, find out if there are some gaps in care that many people need. Here there is ALWAYS a big need for very young infant care. None of our centers in town take kids under 10 months. And there are always lots of babies being born. If you wanted to open an infant only facility, it would do well.
You could also specialize in early morning or late-night care. What about weekends? Lots of people here work shift work and they need good care at night. Find out who provides what and what people need. You can look on Facebook and find out what people are asking for. You can ask in a community group or a mom group. You can ask the principle and the electuary school what they have heard.
Is afterschool care with transport from the school a huge need? That could be your niche. Think about providing care during all the school breaks but most of the year only doing it for an hour or two after school? There’s always a great need for that. If you like older kids and like helping them with homework, you could be a godsend to many families.
In our state, we have resource and referral agencies that can provide this information to you all in one place. You can ask if you have anything like that when you contact your licensing agency for regulations in the beginning.
Now to make a specific business plan.
Home daycare salary
How many children will you care for? What will be the minimum and maximum age you’ll take? Will you charge a different price for different ages? What time will you be open? Will you provide all meals for children? Will you provide diapers and wipes? Will you need to hire staff to help you? What about an accountant or bookkeeper? Housekeeper? Lawn service? Think about all the expenses you may have because you’ll be busy working with kids so many hours a day.
Next, you need a name and a philosophy. Potential parents will want to know your ideals and what you stand for. What are your beliefs about providing care? Will you be play-based? Montessori? Nature-based? Have a strict school readiness goal?
You’ll also need policies and a contract . This is a super important step in your business plan. You may be tempted to skip it, but don’t. You will regret it.
Next, you’ll need a budget . You can use this printable business plan to record all the information you’ve collected and figure out what your budget might be. You’ll have to consider start-up expenses and must-have items to work. And you’ll also have to consider the price of every day supplies such as food, replacement toys, repairs, paper products, and so on.
There are other expenses or charges you may not think about such as are listed below.
Charges for families:
- Registration fees
- Waitlist fees
- Supply fees
- Curriculum fees
Expenses for you:
- Construction costs
- Software costs
- Training costs
- Bank charges
Then you’ll have to figure out the income you’ll be making. What will you charge per child and how many children? Figure up your potential earnings and add it to the printable business plan to come up with your home daycare salary.
Check out what home daycare essentials you really need here.
Home daycare insurance
Don’t forget about home daycare insurance. Obviously, you’ll have to have homeowner’s insurance and auto insurance for your vehicles, but did you know that neither of those covers your business?
Many insurance companies won’t offer it, so you’ll have to look around. If you can’t find any, ask around to other home daycare providers and see if any of them have a suggestion.
Lastly, before you can open, you’ll have to find a way to market your home daycare. Check out these advertising ideas to get you started.
Home daycare website
Don’t forget if you want to make a daycare website to advertise and share information with your clients about what’s going on at daycare, you’ll need to figure in the cost of that as well. You can get wonderful website design help and custom made forms from daycare time solutions here.
Get your home daycare business plan worksheet here.
Get your home daycare menu planning guide here.
Get your home daycare licensing checklist here.
For a planner made JUST for home daycare providers , this jewel will help you get all of your business organized-AND, it’s gorgeous! There are tons of great provider helps on this site. I wish resources like these ladies have were available when I started. There was no help for home daycare providers back then. But don’t forget to always take care of yourself so you can take care of others!
Tips for Dealing with Angry Parents in Home Daycare
Parents can be sensitive when it comes to their children. I know I am. So there are times when we have to deal with angry parents in childcare.
5 Benefits of a Local Child Care Organization
A local childcare organization can be a great benefit to all the providers and families they serve. Daycare is very demanding and we need support from other providers.
Home Daycare Room Ideas and Playground Ideas
If you want to start running a home daycare, you’ll need a safe and nurturing environment to work in both inside and outside. Check out these home daycare room ideas and playground ideas for inspiration!
The Secret to Asking for your Paycheck in Home Daycare
Do you ever have families “forget” your check? It can be hard to ask because money can be an uncomfortable subject. Use these tips that will help you when asking for your paycheck in-home daycare.
Daycare Snack Ideas – CACFP Approved!
Do you need help with great snack ideas for your childcare program for the new CACFP childcare requirements? The choices are unlimited, here are some ideas.
Should I Open a Home Daycare?
If you have been wondering, should I open a home daycare? You’re in the right place. I opened mine in 1995 and I have tons of insight to share with you.
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A great resource. Thank you so much for sharing.
Thank you for checking it out!
Daycare Business Plan Template [Updated 2023]
Daycare Business Plan Template
If you want to start your own daycare business or expand your current daycare center, you need a business plan.
The following daycare business plan template gives you the key elements to include in a winning childcare business plan. In addition to this template, conducting research will not only support your business concept, but help you better understand the daycare industry, pricing strategies and your target market. It will also help you craft a smart marketing plan and strong financial projections.
You can download our Daycare business plan template (including a full, customizable financial model) to your computer here.
Below are links to each of the key sections of a sample daycare business plan:
I. Executive Summary II. Company Overview III. Industry Analysis IV. Customer Analysis V. Competitive Analysis VI. Marketing Plan VII. Operations Plan VIII. Management Team IX. Financial Plan
Click below to see each section of our free child care business plan template. You can also click here to get our sample daycare business plan pdf .
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Daycare Business Plan Outline
The Daycare Business Plan Blueprint (Examples + Template)
April 14, 2022
Starting a daycare business can be a daunting task. There are so many things to think about and plan for. You need to find the perfect location, get the right licenses and permits, hire qualified staff, and, most importantly, create a daycare business plan.
Creating a daycare business plan is one of the most important steps in starting your business. A well-thought-out business plan will help you get funding, attract investors, and operate your business effectively.
The bad news is that there is a lot of advice out there on writing a business plan. With so much information and tons of daycare business plan examples to choose from, it can be overwhelming to know where to start.
The good news is, we've got you covered. In this article, we'll give you a comprehensive guide on how to write a daycare business plan. We will also provide some examples and a free daycare business plan template to get you started.
But First...Is a Daycare a Good Business to Start?
Before we talk about how to create a daycare business plan, let's first answer the question: is starting a daycare a good business to get into?
The answer is a resounding yes! The daycare industry is growing rapidly. It is one of the few businesses that are not only recession-proof but also thrives in uncertain economic times.
According to the National Association of Child Care Resource & Referral Agencies (NACCRRA), the demand for child care services has increased by 26% over the last decade. This demand is only expected to grow in the coming years.
When it comes to profitability, the daycare industry is very attractive. According to IBISWorld , the average profit margin for a daycare business is around 15%. That's higher than the average for most other industries!
If you're thinking about starting a daycare business, know that you are getting into a very profitable and in-demand industry. Now let's talk about how to write a daycare business plan that will help you start and grow your business successfully.
How to Create a Daycare Business Plan
A daycare business plan is as simple as a word document with the following sections:
- Business Description
- Market Analysis
- Location and Facility
- Marketing Plan
- Financial Plan
This article will provide context of what to include in each section of your daycare business plan. As you work on writing your business plan, you will want to grab our daycare financial projection template as well in order to complete the financial plan section.
Your daycare business plan should be an elevator pitch in itself. It should be attractive to potential partners and investors. Basically, it should give them a clear idea of your business, where it is located, what services you offer, who your target market is, and how you plan to make money.
Creating a daycare business plan doesn't have to be complicated. In fact, the cheapest and easiest approach is to simply start with a blank word document and work through each of the above sections, it can be pretty easy. Here is a step-by-step guide on how to create a daycare business plan:
Create a Compelling Business Description
Your daycare business's unique selling point (USP) should be the first thing you include in your business plan. What is it that makes your daycare center different from all the others?
This description should be the foundation of your marketing efforts as well.
There are a few questions you should answer in your company description. They include:
What's your Curriculum Based On?
Potential investors, partners, and even customers will be interested in knowing what your curriculum is based on. This will help them understand the environment children will be in a while under your care.
When describing your curriculum, make sure to include:
- What age ranges do you cater for?
- The type of care you offer (full-time, part-time, drop-in)
- Your educational philosophy
- The activities and programs you offer
For example, if your daycare is unique by offering a Montessori curriculum, you will want to highlight that. In fact, you can learn more about how to start a Montessori program here .
How Big is Your Facility?
The size of your facility will say a lot about the type of operation you're running. Are you a small, home-based daycare or a large center with multiple classrooms?
This section of your business plan may include:
- A floor plan of your facility
- The capacity of your facility
- The number of employees you have
- Type of equipment and furniture you have
Who Is Your Target Market?
You can't market to everyone, so you must identify your target market. This will help you focus your marketing efforts and ensure that you're reaching the right people.
Below is a daycare business plan example that shows how your business description should be:
“ABC Daycare is a small, home-based daycare located in San Francisco, CA. We cater to children aged 0-12 years old and offer full-time, part-time, and drop-in care.
Our curriculum is based on the Reggio Emilia approach, emphasizing hands-on learning and collaboration. Activities and programs include arts and crafts, music, and outdoor play.
Our facility can accommodate up to 12 children at a time. We have a staff of four employees who are all CPR and First Aid certified.
Our target market is working parents in the city who need quality child care but can't afford the rates of larger daycare centers. We've created an affordable subscription-based pricing model for our target market to fulfill the demand. We generate revenue through monthly subscriptions and have low operating costs due to our small size.
Our suppliers are local businesses that provide us with food, toys, and other supplies.”
Do a Thorough Market Analysis
After writing a compelling description of your business, you need to do a thorough marketing analysis. This analysis will help you determine your target market, what type of advertising and promotion will work best, and how to price your services.
You should also research the competition and see what they are doing right and wrong. This information will be invaluable as you create your daycare business plan.
Keep these things in mind when doing a market analysis:
The Size of Your Market
This is determined by the number of potential customers in your area who need or want your services.
For example, if you live in a small town with only a few thousand people, there may not be enough demand to support a large daycare facility.
On the other hand, if you live in a city with hundreds of thousands of people, there may be room for multiple daycare facilities.
Your target market is the segment of the population that is most likely to use your services. This includes factors like age, income, education, and location.
After you've identified your target market, you need to show how you plan on fulfilling the demand. This is where your business model comes in.
Your business model is a detailed description of how your daycare will operate daily. It should include:
- How do you plan on acquiring customers?
- What are your pricing strategies?
- How will you generate revenue?
- What are your operating costs?
- Who are your suppliers?
Your business model should be detailed and easy to understand. It should also be realistic and achievable.
Here is a daycare business plan example of a business model for a small daycare center:
“The daycare will be open Monday through Friday from six in the morning to six at night. We will offer care for children ages six weeks to twelve years old.
Our rates will be $50 per week for one child and $40 per week for each additional child from the same family. We will offer a discount of $20 per week for families who enroll their children for an entire year.
We will generate revenue by charging weekly rates for our services. Our operating costs will include rent, utilities, supplies, and salaries for our employees. Also, we will acquire customers through online advertising and word-of-mouth.”
As you can see, a business model is a detailed description of how your business will operate. It's essential to have one in place before promoting and selling your services.
One thing you should not forget to include in your daycare business plan is the location of your business and your rental agreement. If you are renting a space, including the terms of your agreement and how long you have the space. If you are purchasing a property, include information on the property, such as square footage and any special features that will help your business stand out.
This daycare business plan example shows you how to include this vital information:
“The daycare will be located at 123 Main Street in a commercial space currently leased by the owner. The lease agreement is for three years with an option to renew for an additional three years. The monthly rent is $2000, and the security deposit is $3000.
The daycare will have exclusive use of the main floor, including a large open play area, a small kitchen, two bathrooms, and four classrooms. The daycare will also have access to the outdoor playground.
80% of our space will be used for childcare, with the other 20% used for our administrative offices and staff lounge.
We have chosen this location because it is close to several residential neighborhoods and has easy access to public transportation. The space is also large enough to accommodate our future growth.”
There are many daycare business plan templates you can use to help you get started. This is a basic outline of what should be included.
Daycare Marketing Plan
Most daycare business plan templates will include a section for your marketing plan. Most people overlook the marketing aspect of their business, but it is one of the most important pieces of your puzzle.
In your business plan, you need to outline your target market, your marketing strategies, and how you plan on executing those strategies.
You also need to set aside a budget for your marketing efforts. Many people make the mistake of thinking that they don't need to spend money on marketing, but that couldn't be further from the truth.
The following daycare business plan example shows you how you should describe your marketing efforts:
"Our target market is working for families with children between six weeks and five years old. We will reach our target market through online and offline marketing efforts.
Some of the offline marketing strategies we will use include print advertising, flyers, and word-of-mouth referrals. We will use a mix of SEO, content marketing, and social media for online marketing.
We have set aside a budget of $500 per month for our marketing efforts."
As you can see from the example above, your marketing plan should be clear, concise, and to the point. Don't forget to include a budget!
Daycare Financial Plan
Your business plan should include a financial plan section. This is where you'll lay out how much money you need to start or grow your business. Be specific and include dollar amounts. If you're seeking a loan, including information on how much you're requesting and how you'll use the funds.
You should also include a detailed budget in your business plan. Your budget should include all of your projected income and expenses for at least the first year of operation. Creating a budget will help you get a clear picture of what it will cost to start and operate your business.
This section should include projected costs for:
- Rent or mortgage payments
- Advertising and marketing
- Operating expenses such as utilities, supplies, and more.
Startup costs are another vital item to include in your business plan. This is the money you need to purchase equipment, furniture, or any other items to get your business up and running.
If you plan to secure a loan, your lender will want to see a detailed business plan with information on how you plan to use the loan funds. Ensure you include this information in your business plan to increase your chances of securing funding.
If you're seeking funding from investors, you'll need to include information on how they will be compensated. This is typically done through equity, a percentage ownership stake in your business.
For example, if you seek $100,000 in funding and offer a 20% equity stake, the investor will own 20% of your business.
Make sure you use a daycare business plan template that includes a section on funding to ensure you include all the necessary information. If you’re planning to get a loan or seek investment, you’re going to need full financial projections. Our daycare financial model will provide up to 5 years of projected income statements, cash flow and balance sheet forecasts.
Next I want to answer some key financial questions for you as you consider how to forecast your daycare financials. I am going to hit on:
- Daycare Startup Costs
- Daycare Revenue
- Daycare Facility Operating Expenses
- Daycare Profitability
Let’s dive into some key questions.
How much does it cost to start a daycare?
It costs between $10,000 and $50,000 to start an in-home daycare business according to Bizfluent .
It costs between $59,000 and $3 million dollars to start a daycare facility according to Bizfluent .
So obviously this is a huge range in startup costs. The main thing that will determine your startup costs is your daycare facility. Depending on how large your daycare is, whether you are buying, building, or leasing the space, and how much renovation needs to be done, your startup costs can vary drastically.
Some tips to help you estimate a cost of a daycare facility:
- A daycare facility should have 35 square feet of open floor space indoors per child.
- So if you wanted a facility that could care for 100 children you would need 3,500 square feet of indoor space for children, plus additional space for offices, kitchen, bathrooms, etc. Let’s assume that you would need at least 5,000 square feet of space for a daycare facility that served 100 children.
- A daycare center would cost at least $295 per square foot to construct in the U.S. based on data from Levelset .
- Constructing a new 5,000 square foot daycare center would likely cost at least $1,475,000 based on $295 per square foot.
- Now you might not be constructing new, rather you might rent an existing facility which could require renovations. You will need to get a specific quote for the specific renovations that you need for your space.
How much revenue can a daycare business make?
A daycare facility can generate $17,680 in revenue per year per child according to Zippia .
A daycare business with 100 children can generate over $1.75 million per year in annual revenue based on our average revenue per child of $17,680.
How much does daycare cost?
The average cost of daycare is $17,680 per year, per child in the U.S. according to Zippia .
This means that the average monthly cost of daycare in the U.S. is roughly $1,475.
What is the typical child to staff ratio for a daycare?
The typical child to staff ratios for a daycare are:
- 1 adult staff for every 4 infants (age 0 to 12 months)
- 1 adult staff for every 6 toddlers (age 1 to 3 years)
- 1 adult staff for every 10 pre schoolers (age 3 to 5 years)
- 1 adult staff for every 12 school aged children (5+ years old)
Source - Childcare.gov
These ratios will help you estimate how many staff members you will need. Our financial projection template makes this easy. Just enter in your ratios and the number of children you expect to have in each age group and the model will automatically calculate the number of staff required to maintain your ratios. See the input daycare staffing table below:
What are the typical operating costs for a daycare?
Your largest operating expense for a daycare facility is likely to be your rent.
It should cost between $20 and $30 per square foot to rent a daycare center space based on available spaces on Loopnet .
Other operating costs for a daycare center include:
You can see how you can enter in your operating costs into our financial model below:
How much profit can a daycare make?
The average daycare profit margin is 6.5% according to Daycare Business Boss .
Once you complete your projections you will want to take a look at our At a Glance tab to make sure that your projected profit margins aren’t way out of line with the industry norms. You can find projected profit margins for your daycare below:
This is an important aspect that you may not find in most daycare business plan templates, but it's still essential. An appendix includes any additional information to help you understand your business plan. This might include things like your:
- Business licenses
- Insurance policy
- Lease agreement
- Sample contracts
- Staff bios
This section adds credibility to your daycare business plan and shows that you've done your homework. Including all of the necessary details in your appendix will give investors peace of mind and show that you're serious about starting a daycare center.
An executive summary is a brief overview of your business plan and is often considered the most important section. It should be two pages long, with a clear description of your business, your goals, and why you will achieve them.
There are several key elements to include in your executive summary:
- Business Name: This is the name you have chosen for your business.
- Location: Include the city, state, and country where your business will be located.
- Business description: Describe what type of business you will be operating.
- Target market : This is the group of people you will be targeting as customers.
- Competition: Who are your competitors, and how will you compete with them?
- Product or service : What product or service will you be offering?
- Sales and marketing: How will you generate sales?
- Financials: Include a five-year income statement, balance sheet, and cash flow statement.
- Management team: Introduce your management team and their experience.
- Exit strategy : This is the plan for how you will eventually sell or otherwise exit the business in case you decide to retire or move on to other projects.
The executive summary is the most crucial section of your business plan because it gives investors and lenders a quick overview of your company and its prospects. Be sure to include all of the key elements listed above, and keep it under two pages in length.
What Are The Benefits of Creating a Daycare Business Plan?
Research shows that a business plan helps business owners make better decisions, turn abstract goals into tangible objectives, and track progress over time. But what does this mean for those who want to open a daycare?
Creating a business plan forces you to think through every step of starting your company. It's a valuable exercise that can save you time and money in the long run. Even if you don't end up following your business plan to a tee, the process of writing it will help you better understand your business and what needs to be done to make it successful.
There are many benefits to creating a daycare business plan, including:
Gives You a Roadmap to Follow
As with any journey, it's always helpful to have a map. A business plan is that map for your daycare business. It will give you a clear idea of where you want to go and how you can get there.
Helps You Secure Funding
A business plan is essential if you're looking for investors or loans. It will show potential lenders and investors that you've put thought into your business and have a solid strategy for making it successful.
Ensures Your Daycare Business is Feasible
When you're starting a business, it's easy to get caught up in the excitement and overlook potential problems. A business plan forces you to take a step back and assess whether your business is truly viable. It also helps you identify any areas where additional research is needed.
A daycare business plan is a valuable tool to help you make your business successful.
It is worth noting that your business plan is not a one-time exercise but should be updated regularly as your business grows and changes. This document is meant to be a living document that evolves as your business does.
If you're unsure where to start, there are plenty of resources available to help you, including daycare business plan examples online, books, and daycare business plan templates.
You can also use our daycare projection template to get your financial plan ironed out and ready for your business plan.
The most important thing is just to get started. The sooner you create your business plan, the better prepared you will be for success.
You can get the Daycare Facility financial projection template here!
The template is simple to use and will save you loads of time while still producing professional looking daycare projections. ProjectionHub has helped more than 50,000 businesses create financial projections so you can be confident that you can do it too.
The daycare business projection template includes:
5 Year Daycare Facility Pro Forma Financial Statements
CPA Developed & Completely Customizable
Free Support & Projections Review
Compatible with Google Sheets
Free expert review of your completed projections
The template is easy to use and you do not need to be an excel wizard to fill it out. Editable cells are highlighted in blue, a video guide is included, and our team is available to answer any questions you have.
You can see the complete walkthrough and demonstration of the daycare business forecast template here:
Get the template today for just $79
If you have any questions before purchasing, please feel free to begin a live chat or email us at [email protected]
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About the Author
Adam is the Co-founder of ProjectionHub which helps entrepreneurs create financial projections for potential investors, lenders and internal business planning. Since 2012, over 40,000 entrepreneurs from around the world have used ProjectionHub to help create financial projections.
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Home Business Business Plan Daycare
Daycare Business Plan Template
Download our template and create a business plan for your daycare!
Updated September 22, 2023 Reviewed by Brooke Davis
When you are ready to start a daycare business, you need an effective plan outlining how to get there. High-quality child care is in high demand, but you must be prepared for the challenges of starting a new business.
A solid business plan will get you off on the right foot before you even open the doors of your new facility.
With these helpful tips, you can learn how to make a business plan for a daycare center. Whether you are looking to watch over young children or even need a dog daycare business plan, Legal Templates is here to help you get started.
Why You Need a Business Plan for Your Daycare Business
How to write a business plan for a daycare.
- Management Team
Daycare Business Plan Sample
A business plan sets the stage for how you will operate your business and how you will get it running. A daycare is no different. Opening a daycare requires intensive planning, legal compliance, and understanding of your market.
A daycare business plan template walks you through the steps to build a proper path forward. Every successful business is planned correctly, not as you go along.
A sample daycare business plan pdf or Word document lays it out for you. You can learn how to put it together and what you must include. Many business plans help you understand what you must do to prepare.
Some are designed to recruit potential investors to your cause. Either way, you need a business plan to prepare you for the challenges and successes ahead.
Knowing how to write your daycare business plan can be tricky without some help. You may not have done this before, but a daycare business plan example can help.
Follow these writing tips in each section to create a strong business plan for your future daycare.
1. Executive Summary
The initial section of your business plan is the executive summary. This part of your plan is an introduction for whoever reads it. It is designed to offer an overview of the remaining sections. It should be concise and add only summary details—this is not the section for intensive information or data.
The executive summary will highlight what your daycare business will look like and the most crucial section of your entire plan.
This section may provide information such as:
- A business address
- Phone number, email address, and other contact information
- List of owners
- Banking information
- Start date for the daycare
- Client base
- Market niche
- Factors for success
The executive summary lets you make a case for why your particular daycare will be successful and competitive. It is also the section that helps you sell yourself and your business to potential investors who may play a critical role in starting your daycare.
Provide a mission statement that reflects your goals for the daycare and your motivation for starting your business.
2. Management Team
Your daycare business plan should include important information about your management team. The first part of this section may address ownership of the business itself. It should outline all essential ownership details, such as:
- Legal names of every owner
- Each owner’s proportionate share
- The format of ownership percentage (i.e., stocks, capital investments, etc.)
- The format of the business (Corporation, LLC, etc.)
- Contact information for each owner
You want everyone who reads this business plan to know who has a stake and how their interests are represented. These details are a crucial part of business formation and preventing costly legal disputes in the future.
The management team section should also include the profiles of your management staff. These people will run the business daily, and they should be properly vetted before being put in charge.
Your business plan should list the management teams’:
- Names and positions
- Summary of responsibilities
- Credentials and education background
- Prior employment or experience
- Early childhood education licensing or other credentialing
- Management experience
- Salary and benefits
- Past success in a similar role
This information should demonstrate why these are the right people for the job. Not only does it help you know how your business will run, but it also shows others you have a proper plan in place for your daycare.
3. Products and Services
This section lets you talk about why you are starting this business in the first place. You will outline the services or products you intend to sell to consumers. For a daycare, it should outline the following:
- Who is being cared for: Children, elderly adults, or pets?
- Business hours
- Staff costs and required credentials
- Will you offer food, diapers, and other child-care products?
- How will you measure sales metrics
Daycare is typically considered a service, but product sales are also often a part of this model. Your plan should adequately account for how you will handle this dual purpose and how it fits into your business model.
4. Customers and Marketing
You must identify your market and how you will get customers into your daycare. This section will focus on your area’s need for daycare services and the types of customers you expect to get.
Identification of customers is a vital part of a business plan and should include details like:
- How many parents need childcare services?
- What costs can families be expected to pay for your services
- The community you will target
- Demographic data for potential customers
With your customers in mind, you can focus on your marketing strategies. You want to differentiate yourself from competitors and ensure the community knows your new business. The daycare business plan must outline how you will achieve these goals.
A marketing strategy should combine both traditional and digital marketing methods, including:
- Open houses
- Word-of-mouth advertising
- Advertisements in the paper or yellow pages
- Billboards or other ads
- Television, radio, or internet advertisements
- Social media pages
5. SWOT Analysis
A SWOT analysis will address your daycare’s strengths, weaknesses, opportunities, and potential threats. This analytical method examines your company and how it will operate.
It puts each of the four metrics into a visual matrix to help prospective business owners quickly identify favorable and unfavorable factors that may affect their business venture.
A SWOT analysis should focus on how your daycare services can perform against competitors. It may address factors like:
- Any threats the daycare may face
- Competitive advantages and why they would be successful
- Areas that may be improved over time
- Technology or resources the company may use to increase efficiency
- Internal factors that may affect economic success
Detailed SWOT sections show investors you have done your homework and give you valuable data to make informed business choices.
A business plan should address the unique financial situation you face. Your daycare business plan should demonstrate your break-even amounts and expected profit margins.
It will also address the costs and the areas of revenue you expect. You will want to address the following:
- Enrollment fees
- Payment plans
- Cost of supplies and materials
- Employee costs
- Regulatory costs
- Additional program offerings and revenue
- Necessary loans or capital improvements
A well-developed budget can demonstrate expected cash flows versus expected expenditures. Knowing how to handle these costs will be incredibly helpful in starting your daycare.
Your operational plan should outline specific procedures your business and staff will follow. It will list employees and those in management positions and their responsibilities.
As in your management section, a detailed “chain of command” is essential. Staff are an important part of your operations and should be detailed here.
One of the most important aspects of a daycare operation is its location. It would be best if you addressed the following:
- The facility’s address
- The type of area it is in (residential, commercial)
- The space available and amenities
- Why is it a prime location
- Accessibility to the community for drop-off
You should also list your business hours and the services you will have available at different times. Child daycare centers differ in when they offer care—whether during the day, evenings, or even on weekends.
If you are doing other forms of daycare, you may even utilize late or overnight hours. You can decide how you run your business, but operations should be clearly outlined in your business plan.
The appendix section allows you to include other documents that add to your business plan. They may include legal documents like licensing credentials, insurance information, and business formation documents.
Additional documents in this area are meant to support your business plan. The appendix might also include the following:
- Reference letters
- Photographs of the facility, locations, or general area
- Market research data
- Compliance Requirements
The appendix is a flexible section that lets you add supporting documents and other relevant information. Only add details that are helpful to your business plan. The appendix does not need to be lengthy or filled with fluff.
Legal Templates has the daycare business plan sample you need to construct your plan. With this sample at your disposal, you can formulate a business plan for your daycare to show to investors or for your purposes.
You may also use a business plan builder template to help you construct your daycare business plan step by step. See the sample below to help you get started.
- Lease Agreement
- Power of Attorney
- Non-Disclosure Agreement
- Eviction Notice
- Legal Resources
- Partner With Us
- Do Not Sell My Personal Information
The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.
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9+ Editable Daycare Business Plan Templates
Infants and toddlers are fragile, little saplings who need the utmost care and affection. Being able to take care of them well positively affects their holistic growth and even their well-being when they grow up. Unfortunately, not all parents can give their children the attention they need. Some kids are left with nannies who may not have any genuine concern for them. You may also see Daycare Business Plans .
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Starting a Daycare Center
- M ake a needs analysis. Identify which children in your area particularly needs.
- Observe the market. Do benchmarking and observe how competitors run their daycare centers.
- Careful planning. Create a simple business plan and identify the type of daycare center you want to start. Also, include a Marketing Business Plan and other financial plans .
- Name and place. Come up with a name and decide on the ideal location.
- Secure all paperwork. Acquire the needed requirements mandated by the government.
- Secure equipment and staff. Set up your childcare center and purcha s e all the equipment and furniture you need. Hire employees and conduct an orientation.
- Comply with basic rules and regulation. Make sure the entire premises is well-monitored and ready for inspection.
- Advertise. Promote your new business using your planned marketing strategy .
- Start enrollment or registration.
- Open your business with flare. You can offer goodies for both children and parents.
- Check on different aspects of the business regularly.
Free Family Day Care Business Marketing Plan
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Free Senior Day Care Center Business Plan Template
Build and Maintain a Thriving Business
- Be creative. You are establishing a center for kids. Every day should be exciting for them.
- Be socially active. Engage in conversations with your employees, kids in their sessions, and even the parents. The more you build rapport, the more comfortable they are in your center.
- Ask for feedback . The best way for the business to develop better is to ask for feedback survey and evaluate your business’s performance.
- Keep focused on the goal. Set your drive geared towards the purpose you built the center in the first place.
- Great service for every client. Treat every kid and parent with great compassion. Give them more than they expected. You can also see more on Hotel Business Plans .
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