Disaster Recovery Plan Templates

By Andy Marker | November 26, 2018

  • Share on Facebook
  • Share on LinkedIn

Link copied

In this article, you’ll find the most useful disaster plan templates, available for download in Microsoft Word, Excel, PowerPoint, and PDF formats. Customize the free templates to fit your business needs so you can maintain productivity and operations in the event of a disaster.

Disaster Recovery Plan Template

Disaster Recovery Plan Template

Use this template to document and track all critical operations, personnel contact information, and key procedures to perform in the event of a disaster or business disruption. Use the designated space to record critical information, like the backup process, recovery sites, and restoration steps. This template is available for download in Microsoft Word, PowerPoint, and PDF formats.

Download Disaster Recovery Plan Template

Word | PowerPoint | PDF  | Smartsheet

See how Smartsheet can help you be more effective

simple disaster recovery plan template word

Watch the demo to see how you can more effectively manage your team, projects, and processes with real-time work management in Smartsheet.

Watch a free demo

Disaster Risk Reduction Management Plan Template

Disaster Risk reduction Management Plan Template

Use this template to record the most essential information your organization needs in order to effectively gauge risks. Within the disaster risk reduction management plan, you’ll find space to detail risk severity and likelihood and outline it on a visual chart. Use this template to stay on top of risks and detail how to handle any disaster or disruption, no matter the severity.

Download Disaster Risk Reduction Management Plan Template

Excel  | PDF  | Smartsheet

IT Disaster Plan Template

IT Disaster Recovery Plan Template

This template outlines the specific steps for continuing business operations and recovery in the IT field. Space is included to document IT objectives, key IT personnel and all necessary contact information, recovery plan overview, and emergency response teams. Available in Microsoft Word, PowerPoint, and PDF formats, this template serves as a blueprint for recovering from all IT disruptions. .

Download IT Disaster Plan Template

Word | PowerPoint | PDF

Data Disaster Recovery Plan Template

Data Disaster Recovery Plan Template

Use this template to document the process for recovering key data after a disaster or disruption in business operations. With space to list a statement of intent, emergency response processes, financial and legal information, and recovery plan practice and implementation, this template will aid in the restoration of all critical business data.

Download Data Disaster Recovery Plan Template

Disaster Recovery Communication Plan Template

Disaster Recovery Communication Plan Template

This disaster recovery communication plan template will help you identify the core communications across team members in the event of a disaster. This template provides space to assign responsibilities, identify stakeholders, and set up a proper response plan. This template is available in both Microsoft Word and PDF formats.

Download Disaster Recovery Communication Plan Template

Payroll Disaster Recovery Plan Template

Payroll Disaster Recovery Plan Template

Plan, track, and manage a disaster that affects the payroll process of your organization and hinders normal HR operations. You can use this template to detail key contact information, disaster recovery teams, and emergency alert and activation measures dealing with a disaster that affects typical payroll operations. This customizable template is available in Microsoft Word, PowerPoint, and PDF formats.

Download Payroll Disaster Recovery Plan Template

School Disaster Management Plan Template

School Disaster Management Plan Template

In the event of a disaster or emergency situation at a school, use this template to plan the exact details involved in the response, mitigation, and recovery plan. Manage all risks that could potentially plague schools, such as site security or power outages. With space to document a full risk assessment, a preparedness plan, and response actions, your school will be fully prepared.

Download School Disaster Management Plan Template

Disaster Management Plan Template

Disaster Management Plan Template

Use this comprehensive template to detail the response and management plan of your organization after a disaster strikes. With space to include an outline of your overall disaster recovery plan, key contact information, disaster recovery procedures, and alternate recovery sites, this template enables you to manage any catastrophe that may affect your organization.

Download Disaster Management Plan Template

Simple Disaster Recovery Plan for Small Businesses

Simple Disaster Recovery Plan for Small Business Template

This template offers a simple yet comprehensive recovery plan for small businesses when a disaster or emergency situation interrupts typical activity. You’ll find space to outline everything from recovery plans to backup procedures, and even disaster site rebuilding and relocation plans. This template is available for download in Microsoft Word, PowerPoint, and PDF formats.

Download Simple Disaster Recovery Plan for Small Businesses

SaaS Disaster Recovery Plan Template

SAAS Disaster Recovery Plan Template

This template is specifically designed for SaaS organizations to plan, manage, and assess the damage after a disaster occurs. Outline key objectives, provide a detailed overview, and assign responsibilities across emergency and disaster response teams with this comprehensive template available in Microsoft Word, PowerPoint, and PDF formats.

Download SaaS Disaster Recovery Plan Template

Disaster Drill Evaluation Template

Disaster Drill Evaluation Template

Use this template during and after a disaster drill to evaluate the effectiveness of your organization’s plan. Record the type of disaster the drill is for, drill initiation and complete times, emergency response team accuracy, and lessons learned. Download and customize for your business needs, available in both Microsoft Word and PDF formats.

Download Disaster Drill Evaluation Template

Excel | Word | PDF

Disaster Call Tree Template

Disaster Call Tree Template

Streamline the process of phone communication when an emergency occurs. Use this template to detail the person responsible for starting the call tree, as well as all of the people who then contact others to effectively and quickly alert all team members of the disaster.

Download Disaster Call Tree Template

Excel | Word | PowerPoint | PDF

Manufacturing Disaster Recovery Plan Template

Manufacturing Disaster Recovery Plan Template

In the event of a disaster that affects the normal manufacturing operations, use this template to outline the critical details needed to restore manufacturing. With space to document critical personnel responsibilities, contingency operations, backup locations, and more, manufacturing teams can continue or relocate operations to maintain normal functions as quickly as possible.

Download Manufacturing Disaster Recovery Plan Template

Disaster Recovery Runbook

Disaster Recovery Runbook Template

Use this template to document the steps to recovery from a disaster. You can apply this template across a multitude of business functions or teams. Easily document key details like communication strategies, disaster declaration and response procedures, infrastructure overviews, and restoration details in one place. This template is available for download in Microsoft Word, PowerPoint, and PDF formats.

Download Disaster Recovery Runbook

Application Disaster Recovery Plan Template

Application Disaster Recovery Response Template

Use this template to document specific steps for recovering from a disaster or business disruption. There is space to include policy statements, contact information, and disaster and emergency response teams and procedures. This template is available to customize and download in Microsoft Word, PowerPoint, and PDF formats.

Download Application Disaster Recovery Plan Template

Law Firm Disaster Recovery Plan Template

Law Firm Disaster Recovery Plan Template

This template offers specific recovery procedures and processes associated specifically with law firms. Document disaster response steps, personnel losses, new employee training, and office space information to effectively tackle the aftermath of a disaster that plagues a law company. This template is available for download in Microsoft Word, PowerPoint, and PDF formats.

Download Law Firm Disaster Recovery Plan Template

What Is a Disaster Recovery Plan?

A disaster recovery plan (DRP) is a step-by-step procedure that outlines how a business or organization will recover from disrupted systems, operations, processes, or networks. The aim of a DRP is to identify critical systems or procedures, prioritize recovery time objectives (RTOs), document key personnel contact information, and outline any necessary policies to follow in the event of a disaster.

What Is the Purpose of a Disaster Recovery Plan?

A DRP is an essential document for any business or organization, as it ensures that all normal business processes, infrastructure, and applications continue to operate when a major disaster strikes. Usually, a disaster recovery plan is included as part of the overall business impact analysis .

Additionally, the plan provides details for responding to unplanned incidents, which can include cyber attacks, environmental or natural disasters (flood, earthquake, landslide, volcano, tornado, etc.), power disruptions, fires, employee errors, hardware or software failures, terrorism or sabotage, bomb or shooter threats, and more.

A DRP can also minimize the negative impacts of disasters by helping to ensure that all business locations are kept safe. In addition to all of these positive effects of having a DRP, it also helps with the following:

  • Ensure employees and team members can react rapidly and restore activity effectively, in light of an emergency or disaster.
  • Capture, summarize, and organize critical information needed to restore business operations.
  • Develop, test, and document a detailed, easy-to-understand plan.
  • Secure contingency plans, and ensure they are cost effective.
  • Build resilience within the business.
  • Identify responsibilities of each team member, and outline disaster practices to ensure effectiveness.
  • Prepare and respond to emergencies most likely to plague certain business, teams, or roles.
  • Ensure the overall prosperity and survival of the business.

Most businesses cannot afford to be non-profitable and lose critical operations for an extended period of time. DRPs help to ensure that all operations can be restored in a quick, responsive manner.

Steps For Creating a Disaster Recovery Plan

When you are writing your disaster recovery plan, start by conducting a thorough business impact analysis to identify your organization’s most essential parts or critical services and how a disaster might affect them. Assess the risk and impact associated with losing business functions in a disaster.

Look at historical or company background information to determine if any disasters have affected the organization in the past, and how they were consequently handled. Perform a gap analysis to compare what is currently being done to prevent or handle a disaster against what should be done, and see if there are missing components. Next, identify any existing preventive controls to mitigate disasters.

From there, you can start creating a disaster recovery plan by following these steps:

  • Develop recovery strategies.
  • Obtain management commitment and authorization to proceed with DRP creation.
  • Classify and prioritize business operations.
  • Set the scope of the DRP, either in covering a whole business, specific teams, or individual people.
  • Develop the cost estimate and scheduling of the plan to share with key stakeholders.
  • Determine supplies, equipment, and other infrastructure that must be maintained during a disaster.
  • Establish an emergency communication system, usually through a call tree, and include support services and assistance information.
  • Document emergency response actions and internal recovery strategies, and designate specific teams to carry them out, as well as dependent processes that must be handled in a particular order.
  • Determine data and records backup and data restoration times to ensure timely IT recovery.
  • Designate specific phases of your DRP, such as a response phase, resumption phase, and restoration phase.
  • Identify “hot” and “cold” sites, when necessary.
  • Plan an evacuation route.
  • Include detailed instructions and contact information in the case of a medical emergency.
  • Determine a comprehensive plan to rebuild a disaster site.
  • Determine a hazard assessment to minimize exposure to risks and dangers.
  • Create an emergency checklist to have on-hand when a disaster strikes.
  • Conduct tests and trainings of the DRP.
  • Perform an annual review of your DRP and document any necessary changes in the plan.

Who Are the Resources Involved in a Disaster Recovery Plan?

A DRP is comprised of many different human resources who are leveraged when a disaster or emergency strikes. These participants are usually grouped into teams to cover a variety of important responsibilities included in a DRP.

The plan development team helps craft the plan and assigns responsibilities to the other resources. The IT and application teams deal with disaster strategies that disrupt that portion of the business, and the emergency response team focuses on the overall emergency response process of the entire organization.

Within the emergency response team is a primary crisis manager and a company spokesperson who both focus on communicating and acting on emergency response procedures. An emergency contact helps in altering the rest of the business of the disaster, specifically to vendors or suppliers who may work remotely.

Tips For Creating a Disaster Recovery Plan

Because a DRP is an important document for any business or organization to have, creating the most accurate, clear, and actionable plan can be daunting. The following tips can help:

  • Establish clearly defined roles for each team member.
  • Get support and buy-in from senior management.
  • Keep the wording and process description simple.
  • Review results with business units.
  • Be flexible and accept suggestions regarding all parts of the DRP.
  • Plan for emergencies most likely to happen where you live, or according to your business.
  • Detail what to do in the event of lost communication, evacuation, and safety threats.
  • Make sure you have a strong communication plan across your organization.
  • Always plan and prepare for the worst case scenario.
  • Conduct extensive risk assessments to ensure you are covering all your bases.
  • Consider the specific needs or accommodations of all employees.
  • Organize your team and perform practice plans before a disaster actually strikes.

Once you have completed the plan, ask the following questions to ensure that your DRP is coherent, comprehensive, and easy to implement:

  • Are all employees able to execute the plan, and is everyone aware of their role?
  • Are backup procedures detailed, and are they accessible within a desired timeline?
  • Are there specific contingency operations in place if one of the primary procedures fails?
  • Is the recovery time objective and recovery point objective (RPO) practical for your business and all of your team members?
  • Can systems be restored before an excessive amount of revenue or data is lost?

Examples of Effective Disaster Recovery Plans and Additional Resources

For more direction in creating the most appropriate and actionable DRP for your business, refer to these recovery plan examples to gain familiarity and understanding of how to write and what to include in a DRP.

  • MIT Disaster Recovery Plan : MIT outlines all critical components of a DRP, including purpose of plan, disaster response, disaster detection, and business continuity teams.
  • IBM Disaster Recovery Plan : IBM clearly documents key details of their business to minimize the effect of a disaster, including recovery procedures, recovery sites, major goals, and plan testing.

To gain an even better idea of how to create the best disaster recovery plan, and detail why every business should have one, refer to these helpful resources and reports:

  • NIST Special Publication 800-34
  • EMC IT Downtime Report
  • Computer Security Resource Center
  • Guide to Test, Training, and Exercise Programs for IT Plans & Capabilities
  • Building an Information Technology Security Awareness & Training Program
  • FEMA: “Emergency Management Guide for Business and Industry”

Deploy Your Disaster Recovery Plan with Smartsheet

Empower your people to go above and beyond with a flexible platform designed to match the needs of your team — and adapt as those needs change. 

The Smartsheet platform makes it easy to plan, capture, manage, and report on work from anywhere, helping your team be more effective and get more done. Report on key metrics and get real-time visibility into work as it happens with roll-up reports, dashboards, and automated workflows built to keep your team connected and informed. 

When teams have clarity into the work getting done, there’s no telling how much more they can accomplish in the same amount of time.  Try Smartsheet for free, today.

Discover why over 90% of Fortune 100 companies trust Smartsheet to get work done.

simple disaster recovery plan template word

The 11 Best Free Disaster Recovery Plan Templates Online

Avatar

  • Best Practices ,

The Best Free Disaster Recovery Plan Templates Online

The editors at Solutions Review have compiled this list of the best free disaster recovery plan templates available online.

With cyber-attacks and natural disasters threatening your data at every turn, being prepared with a disaster recovery plan is your best defense. Having a plan can prevent debilitating data and financial loss and give you peace of mind while running your business. Creating a disaster recovery plan from scratch is a daunting task. Luckily, there are free examples of these plans online. Instead of having to search for one that works for you, the editors at Solutions Review have put together a record of the 11 best free disaster recovery plan templates online, listed below in no particular order.

The Best Free Disaster Recover Plan Templates Online

Search disaster recovery.

OUR TAKE:   Search Disaster Recovery offers a few different kinds of recovery plans, spanning business impact analysis, pandemic recovery, and business continuity. However, their IT disaster recovery plan offers a comprehensive step-by-step guide to prepare for the worst. In addition to step-by-step instructions, this template also helps practitioners to create their own table of contents for their disaster recovery plan, allowing them to easily identify key issues to address.

OUR TAKE:   IBM separates its plan into 13 sections of what is necessary for disaster recovery. If you feel confident in some areas, but less so in others, you can pick and choose which sections would be the most useful for you. IBM also offers examples of each section, enabling disaster recovery professionals to easily understand the best way to approach their recovery strategies. The 13 sections that make up this template include, major goals of a DR plan, personnel, application profile, disaster recovery procedures, and recovery plan for mobile sites, among others.

OUR TAKE:   Ontrack, a tech blog, posted their own disaster recovery plan template. It allows you to personalize your plan by filling out the template, while also offering tips in the headings of the subsections. With its template, Ontrack aims to help small businesses become comfortable with the building blocks of a disaster recovery plan and to think realistically about what it would take to resume normal business operations after a severe IT disaster.

Adams State College

OUR TAKE:  Adams State College has made its plan public online. While it applies to the college specifically, the plan is so extensive that anyone looking to create their own recovery plan could glean from it as an example. Though this template has not been updated for some time, it is still a comprehensive outline useful as a starting point for anyone beginning to develop a DR strategy

  • Disaster Recovery Plan Template

OUR TAKE:   Disaster Recovery Plan Template offers, as one would expect, disaster recovery plan templates. Their basic recovery plan provides templates to make the plan specific to your needs, as well as step-by-step instructions that apply to all businesses. The template was created through extensive research on disaster recovery planning and emergency management of records and information programs.

The Council on Foundations

OUR TAKE:   The Council on Foundations provides a template that is completely comprehensive; assigning disaster roles to employees based on their job, outlining business impact analysis, and building evacuation procedures. Additionally, the Council on Foundations also offers individual templates to use in conjunction with its full Disaster Preparedness and Recovery Plan.

SANS Institute

OUR TAKE:   SANS Institute has a plan that provides an outline of what should happen in a disaster situation. If you need light structure or something to fall back on when creating your own plan, this one would be helpful. The SANS Institute’s plan also provides a discussion of the culture and employee education surrounding disaster recovery and risk avoidance.

OUR TAKE: Evolve IP designed this template to help Disaster Recovery as a Service (DRaaS) practitioners with the process of capturing and organizing the critical information needed to ensure that IT operations are in a position to survive when a disruption occurs. This template is meant as a guide only. Users should review it carefully to determine whether it appropriately fits their specific needs.

Disaster Recovery Plan Templates

OUR TAKE: In addition to offering a basic disaster recovery plan, Disaster Recovery Plan Templates also offers a recovery plan specific to IT. This provides an outline of what should occur in IT should a disaster strike. The plan is divided up into 13 sections, which include determining the scope of your plan, definitions of disaster, framework design, administrative processes, and testing processes, among others.

Southern Oregon University

OUR TAKE: Like Adams State College, Southern Oregon University has a public disaster recovery plan . While again, this plan is specific to the university, it offers guidelines on how to handle disaster recovery. The university places emphasis on testing its plan, stating that it is reviewed and updated every year by IT staff, and then those updates are approved by the organization’s chief information officer.

DisasterRecovery.org

OUR TAKE:   DisasterRecovery.org offers a free disaster recovery plan template, as well as a business continuity plan template . Additionally, the site offers emergency management, incident management, and threat plans, as well as a look at a cloud-based disaster recovery solution. This makes it a perfect place for organizations in their nascent stages to start to prepare for a disaster.

Being prepared with a disaster recovery plan is one of the best ways to maintain business continuity and protect your data, so why not get a jump start on it for free? If you find a plan from this list, consult our Disaster Recovery as a Service Buyer’s Guide, Backup and Disaster Recovery Buyer’s Guide, or our Data Protection Vendor Map for more information on disaster recovery planning.

Download link to Data Protection Vendor Map

This article was written by Tess Hanna on June 1, 2022

  • Data Protection
  • Disaster Recovery as a Service
  • Disaster Recovery Plan
  • Recent Posts

Tess Hanna is an editor and writer at Solutions Review covering Backup and Disaster Recovery, Data Storage, Cloud Computing, and Network Monitoring. Recognized by Onalytica in the 2021 "Who's Who in Data Management," and "Who's Who in Automation" reports. You can contact her at [email protected]

  • The 15 Best Business Continuity Software and Tools for 2024 - December 26, 2023
  • The 16 Best Data Protection Software Companies for 2024 - December 14, 2023
  • The 20 Best Disaster Recovery as a Service Providers for 2024 - October 14, 2023

Related Posts

simple disaster recovery plan template word

Understanding the Power of Digital Twins

simple disaster recovery plan template word

Best Backup Strategies in an Era of Consolidation

simple disaster recovery plan template word

Enabling Tech-Driven Sustainability: Industry Mind Shift is Needed

Expert insights.

simple disaster recovery plan template word

Latest Posts

simple disaster recovery plan template word

Follow Solutions Review

How to Write a Disaster Recovery Plan + Template

Table of Contents

What is a disaster recovery plan?

Disaster recovery plan vs business continuity plan, what are the measures included in a disaster recovery plan, how to write a disaster recovery plan, disaster recovery plan template, disaster recovery plan examples, how secureframe can help your disaster recovery planning efforts.

simple disaster recovery plan template word

  • July 27, 2023

Anna Fitzgerald

Senior Content Marketing Manager at Secureframe

Cavan Leung

Senior Compliance Manager at Secureframe

A study found that only 54% of organizations have a company-wide disaster recovery plan in place. This percentage is even lower for government IT departments (36%) despite the proliferation of ransomware and other cyber threats. 

Not having a documented disaster recovery plan can seriously hamper an organization’s ability to recover lost data and restore its critical systems. This can result in significantly higher financial losses and reputational damage.

To help ensure your organization can recover from disaster as swiftly and easily as possible, learn what exactly a disaster recovery plan is and how to write one. Plus, find some examples and a template to help get you started.

A disaster recovery plan (DRP) is a document that outlines the procedures an organization will follow to recover and restore its critical systems, operations, and data after a disaster. Examples of disasters that may disrupt the continuity of product or service delivery are natural disasters, cyber attacks, hardware failures, and human errors. 

In planning for disaster recovery, what is the ultimate goal?

The ultimate goal of disaster recovery planning is to minimize the impact of a disaster, and ensure business continuity.

Having a disaster recovery plan in place that is well-designed and regularly maintained can help organizations:

  • minimize downtime
  • reduce financial losses
  • protect critical data
  • resume operations quickly 
  • provide peace of mind for employees

A disaster recovery plan and business continuity plan both take a proactive approach to minimize the impact of a disaster before it occurs and may even be combined into a single document as a result. 

However, the key difference is that a disaster recovery plan focuses on limiting abnormal or inefficient system function by restoring it as quickly as possible after a disaster, whereas a business continuity plan focuses on limiting operational downtime by maintaining operations during a disaster. 

In other words, a disaster recovery strategy helps to ensure an organization returns to full functionality after a disaster occurs whereas a business continuity plan helps an organization to keep operating at some capacity during a disaster. That’s why organizations need to have both documents in place, or need to incorporate disaster recovery strategies as part of their overall business continuity plan. 

Recommended reading

simple disaster recovery plan template word

How to Write a Business Continuity Plan & Why It’s Important for a SOC 2 Audit [+ Template]

Just as no two businesses are the same, no two disaster recovery plans are. However, they do typically include some common measures. These are detailed below.

  • Data backup and recovery

A section of a DRP should be dedicated to data backup and recovery. This should list backup methods, frequency of backups, the storage locations, and the procedures for data restoration.

  • Redundant systems and infrastructure

Another section may explain how the organization implements redundant systems and infrastructure to ensure high availability and minimize downtime if a disaster occurs. This may involve duplicating critical servers, network equipment, power supplies, and storage devices using clustering, load balancing, failover mechanisms, virtualization technologies, or other measures. 

Alternate worksite

A DRP may identify alternative worksites or recovery locations where the organization can operate if the primary site becomes inaccessible. This section should also define procedures and infrastructure needed to quickly transition operations to the identified alternate sites.

  • Communication and notification

Another part of DRP may define communication protocols and notification procedures to ensure communication during and after a disaster. Protocols and procedures typically include:

  • notifying employees, customers, vendors, and stakeholders about the disaster
  • providing updates on recovery progress
  • maintaining contact information for key personnel and emergency services

Recovery objectives

A DRP may set acceptable time frames for recovering systems and data in terms of recovery time objectives (RTO) and recovery point objectives (RPO). These objectives should be based on the criticality of systems and shape recovery strategies accordingly. 

  • RTO : The maximum amount of downtime allowed
  • RPO : The maximum loss of data accepted (measured in time)

simple disaster recovery plan template word

The 10 Most Important Cybersecurity Metrics & KPIs for CISOs to Track

Writing and maintaining a disaster recovery plan requires collaboration and coordination among key stakeholders across an organization and can seem intimidating. Below we’ll outline the process step by step to help you get started. 

simple disaster recovery plan template word

1. Define the plan’s objectives and scope

To start, define the objectives and scope of your disaster recovery plan.

Objectives may include:

  • safeguarding employees’ lives and company assets
  • making a financial and operational assessment
  • securing data
  • quickly recovering operations

Next, identify what and who the plan applies. Typically, assets utilized by employees and contractors acting on behalf of the company or accessing its applications, infrastructure, systems, or data fall within the scope of the disaster recovery plan. In this case, employees and contractors are required to review and accept the plan. 

2. Perform a risk assessment

Identify potential risks and vulnerabilities that could lead to a disaster, both internal and external to the organization. This should involve evaluating your reliance on external vendors and suppliers for critical services or resources and assessing their own disaster recovery capabilities to ensure they align with your organization's requirements.

3. Perform a business impact analysis

Next, determine the business functions, processes, systems, and data that are essential for your organization's operations. For each critical component, establish recovery time objectives and recovery point objectives. 

4. Define recovery measures and procedures

Define the appropriate measures and step-by-step procedures for disaster recovery based on the risks and business impact you identified. This includes identifying the individuals or teams responsible for recovery tasks, the resources required, and the order of recovery tasks.

As stated above, these recovery tasks may fall into the following categories:

  • Alternative worksite

You may also want to outline emergency procedures. These are the actions that should be taken during and immediately after a disaster occurs, and may include evacuation plans and communication protocols and coordination with emergency services.

5. Conduct testing and training regularly

Regularly test the disaster recovery plan to ensure its effectiveness and identify any potential gaps or weaknesses. Conduct training sessions for employees to familiarize them with their roles and responsibilities during a disaster.

6. Review and update the plan regularly

Review and update the disaster recovery plan periodically to incorporate changes in technology, business operations, and potential risks. Ensure that contact information, system configurations, and other relevant details are up to date.

Use this template to kick off your disaster recovery planning and customize it based on your organization's specific risks and objectives.

simple disaster recovery plan template word

Below you can find examples of disaster recovery strategies and procedures from disaster recovery plans created and maintained by universities and other organizations. This should help you in brainstorming and documenting your own recovery strategies and plans for different services, environments, and types of disasters. 

1. IT disaster recovery plan

Southern Oregon University has a comprehensive disaster recovery plan specifically for its IT services because they are so heavily relied upon by faculty, staff, and students. There are disaster recovery processes and procedures outlined for various IT services and infrastructure, including its data center, network infrastructure, enterprise systems, desktop hardware, client applications, classrooms, and labs. 

Some of the IT disaster recovery processes and procedures outlined in the plan are:

  • Secure facility as necessary to prevent personnel injury and further damage to IT systems.
  • Coordinate hardware and software replacement with vendors
  • Verify operational ability of all equipment on-site in the affected area (servers, network equipment, ancillary equipment, etc.). If equipment is not operational, initiate actions to repair or replace as needed.
  • If the data center is not operational or recoverable, contact personnel responsible for the alternate data center and take necessary steps to ready the facility.
  • Retrieve most recent on-site or off-site back-up media for previous three back-ups. Prepare back-up media for transfer to primary or secondary datacenter, as determined during the initial assessment.

2. AWS disaster recovery plan

AWS walks through disaster recovery options in the cloud in this whitepaper . It explains four primary approaches to cloud disaster recovery:

  • Backup and restor e: Backup the data, infrastructure, configuration, and application code of your primary Region and redeploy them in the recovery Region. This is the least costly and complex approach. 
  • Pilot light : Replicate your data from one Region to another and provision a copy of your core workload infrastructure so that you can quickly provision a full scale production environment by switching on and scaling out your application servers if a disaster occurs. This simplifies recovery at the time of a disaster and also minimizes the ongoing cost of disaster recovery by “switching off” some resources until they’re needed.
  • Warm standby : Create and maintain a scaled down, but fully functional, copy of your production environment in another Region. This decreases the time to recovery compared to the pilot light approach, but is more costly because it requires more active resources.  
  • Multi-site active/active : Run your workload simultaneously in multiple Regions so users are able to access your workload in any of the Regions in which it is deployed, which reduces your recovery time to near zero for most disasters. This is the most costly and complex approach. 

3. Data center disaster recovery plan

The University of Iowa also has a comprehensive disaster recovery plan , which includes several processes and procedures for recovering from a disaster that affects its data center. Some of these include: 

  • Have large tarps or plastic sheeting available in the data center ready to cover sensitive electronic equipment in case the building is damaged due to natural disasters like tornadoes, floods, and earthquakes.
  • If replacement equipment is required, make every attempt to replicate the current system configuration.
  • If data is lost, then request that the IT department recover it from an off-site backup or cloud deep archive storage.

Secureframe’s automation compliance platform and in-house compliance expertise can help ensure your organization has the policies, controls, and expertise in place to protect systems proactively from business disaster and to recover if they do occur. Request a demo to learn how.

What are the 5 steps of disaster recovery planning?

The five steps of disaster recovery planning are prevention, mitigation, preparedness, response, and recovery. That means when planning, you should identify measures and actions to:

  • avoid or prevent a disaster from occurring
  • reduce the chances of a disaster occurring or the impact of it
  • enhance your ability to respond when a disaster occurs
  • be carried out immediately before, during, and after a disaster
  • restore your business operations as quickly as possible

What are the 4 C's of disaster recovery?

The 4 C's of disaster recovery are communication, coordination, collaboration, and cooperation. Below are brief definitions of each:

  • Communication  - developing and maintaining effective channels for sharing information before, during, and after disasters
  • Coordination  - aligning actions to other parts of an organization or other organization to prepare for and respond to disasters
  • Cooperation  - working with internal or external parties that share the same goal (ie. responding to and recovering from disasters) and strategies for achieving it
  • Collaboration - partnering with internal or external parties to identify challenges and responsibilities to recover from a disaster as quickly as possible

What are the three types of disaster recovery plans?

Disaster recover plans can be tailored to different services, environments, and types of disasters. So types of disaster recovery plans include ones for IT services, data centers, and cloud environments.

How do you create a good disaster recovery plan?

Creating a good disaster recovery plan requires a few key steps such as:

  • Performing a risk assessment and business impact analysis
  • Setting objectives, including recovery time objectives (RTO) and recovery point objectives (RPO)
  • Creating an inventory of critical assets
  • Defining data backup requirements and recovery strategies
  • Establishing alternate communication methods
  • Assigning specific roles and responsibilities

What are the key elements of a disaster recovery plan?

Key elements of a disaster recovery plan are:

  • Objectives and goals
  • Recovery measures and procedures
  • Testing processes
  • A communication plan
  • Defined disaster recovery stages
  • TemplateLab
  • Disaster Recovery Plan

52 Effective Disaster Recovery Plan Templates [DRP]

In any business or organization, it is essential to have a backup plan in the event of a disaster which may happen at any time. This is why you as a business owner or an owner of a company should know everything there is to know about disaster recovery plans and making a disaster recovery plan template.

Table of Contents

  • 1 Disaster Recovery Plan Templates
  • 2 Benefits of Having a Disaster Recovery Plan
  • 3 Disaster Recovery Plan Examples
  • 4 Types of Disaster Recovery Plans
  • 5 Sample Disaster Recovery Plans
  • 6 Tips on Making Your Own Disaster Recovery Plan 
  • 7 DRP Templates
  • 8 Structure and Components of a Disaster Recovery Plan 
  • 9 How to Make an Effective Disaster Recovery Plan 

A disaster recovery plan is a set process or a documented set of procedures which are created in order to retrieve the IT infrastructure of a business in the event of a disaster, which is why is can also be referred to as an IT disaster recovery plan. A disaster recovery plan example would be a written document with specific steps and procedures set by the company or organization which should be followed when any kind of disaster happens. A good sample disaster recovery plan should state everything that should be done before, during and after a disaster occurs.

Disaster Recovery Plan Templates

Free Disaster Recovery Plan Template 01

Disasters can be classified as either environmental (natural) or man-made. Natural disasters occur at any time and without prior knowledge or warning. Man-made disasters, on the other hand, can be either intentional, such as an act of terrorism, or unintentional, such as in the occurrence of an accident caused by a person or a man-made structure.

Nowadays companies and organizations are becoming increasingly dependent on digital files and information technology in running operations in the workplace. Therefore, it is very important to make concrete plans on how to protect and recover information which might be lost when a disaster strikes. In reality, even with a lot of planning and security measures, disasters cannot be prevented completely. So what owners of organizations can do is to make a disaster recovery plan so that the effects of the disasters – such as downtime or even loss of data, can be minimized. This would ensure that the company won’t suffer too much of a loss and operations will be able to continue at the shortest possible time.

This article is all about disaster recovery plans, from the benefits and types to some tips and steps for making your own disaster recovery plan template. Once you’ve learned how to make your own IT disaster recovery plan, you may be able to feel a bit more secure in the event of a disaster.

Benefits of Having a Disaster Recovery Plan

As you’ve seen in the previous section, knowing how to make a sample disaster recovery plan is essential for your organization. Aside from being able to recover from the effects of a disaster quicker, there are other benefits of having a disaster recovery plan. These benefits all focus on making your company or organization a lot more secure and a lot more efficient.

Better Management of Your Inventory and Your Assets

If you would try to find a disaster recovery plan example online, you’d see that in order to make a good back-up plan , you would have to document all your assets and your inventory thoroughly. This is extremely useful as you would be aware of any lacking or extra supplies and equipment along with where everything is placed or where everything is stored. You will be able to acquire what is lacking and you will be able to use your extra supplies when you run out because you know that you still have supplies on hand.

Superior Management of Your Network

Since thorough documentation is an important part of making a back-up plan, as you are documenting, you will learn everything there is to know about the network you are managing. You will learn the ins and outs of how your network operates and you will have to come up with procedures on how to fix issues when they come up. Whether dealing with hardware or software, it’s beneficial for you to learn everything about your network to be able to manage it efficiently.

To Ensure Redundancy of Tasks

A big aspect of the procedures in the disaster recovery plan template which you will make is that you would have to ensure that a minimum of two people will be able to do or handle a specific task. Doing this would ensure that no matter when a disaster would strike and no matter what kind of disaster it is, you are covered.

Identify Where Savings Can Be Done

Documenting doesn’t only end in superior management, but it can also aid in you being able to identify areas where savings can be made, especially when it comes to upgrading hardware. For instance, you may discover that you can start running multiple hardware servers on a single equipment rather than multiple physical equipments.

You’ll be able to Test Out Your Plan

Without a concrete IT disaster recovery plan, how will you be able to test it? Planning early and actually coming up with procedures would allow you to be able to test how effective your plan is. You can set a schedule for when you will put your plan into place and by the end of it evaluate how well it worked and which areas you can improve on further.  

Establish and Keep Your Good Reputation

Making a sample disaster recovery plan and testing it out to see if it works will be able to help your organization in the long run. This is particularly beneficial in the perspective of your clients and customers as your organization will still be able to function well even if disaster strikes. When the consumers see this, your reputation is preserved and maybe even improved.

These are just some of the benefits of making a disaster recovery plan for your organization. As you can see, there are numerous advantages to doing so, therefore, it would be wise for you to start planning on making your own. Before that, let’s take a look at the different types of disaster recovery plans which you can make.

Disaster Recovery Plan Examples

Free Disaster Recovery Plan Template 11

Types of Disaster Recovery Plans

Knowing the benefits of having a disaster recovery plan is great but it’s also essential to look into the different types of plans so that you can determine which one would be most ideal for your organization.

  • No Disaster Recovery Plan but with Satisfactory Back-Up Procedures.  Typically, organizations often back up any data they have on their computers and store them on other devices or servers so that if the main system crashes or get corrupted, they still have copies of all their data. Even if the hardware or software is lost, they would still be able to load the data on new or fixed computers. This is definitely better than having no plan at all but it still isn’t very efficient.
  • A Disaster Recovery Plan with No Concrete Resources.  You may have a disaster recovery plan in place but you have not acquired the resources you need to put the plan into action. At least you’ve done the first step, which is planning. However, without resources, you would still need a lot of time to recover from the effects of a disaster.
  • A Disaster Recovery Plan with a “Cold Site”.  This kind of plan would have a particular area in the data center which would be reserved for when a disaster occurs and you would need to set up new equipment to resolve any issues. This would serve as a temporary solution to problems, especially if your planned procedures are good.
  • A Disaster Recovery Plan with a “Split Site”. For organizations with enough space, you can assign a split site where your IT department will be able to operate in more than one place. If a disaster happens in one of the locations, you won’t skip a beat as you will be able to continue with operations from the alternate site. As long as you regularly back-up your data, this can turn out to be an effective plan for when a disaster happens.
  • A Disaster Recovery Plan with a “Hot Site”.  A hot site is a place where all data and IT systems are duplicated and are updated on another venue. Bigger organizations may have these kinds of sites so that in the event of a disaster, they will be able to recover and continue operations in no time at all.

These are the main types of disaster recovery plans which you can make according to your resources. Now let’s talk about some tips in actually making your own plan.

Sample Disaster Recovery Plans

Free Disaster Recovery Plan Template 21

Tips on Making Your Own Disaster Recovery Plan  

Now that you know the benefits of a disaster recovery plan as well as the different types, let’s begin planning and creating your own template for your organization. To start off, here are some tips to help you out in making your own disaster recovery plan:

Start with the Basics

Your plan should basically be a very thorough document which would have all the details of what needs to be done in the event of a disaster. When you make your plan, you might need some form of investment to help launch it so that you don’t end up breaking down when disaster occurs just because you don’t have any sort of back-up plan.

Learn About Potential Threats and Consequences

A key element in creating a good plan would be to learn about the different threats your organization might come across with in the future and how those threats would affect your organization either on a daily basis or looking at it long term. Think about small scale, minor disasters which can be easily solved as well as large scale ones which would require a lot more work to fix. You would have to think long and hard about these threats and get input from key people in the organization so you don’t miss out on anything.

Make Plans on How You Can Prevent, Identify and Solve the Problems

Your plan must not only contain procedures on how to resolve issues but preventive measures as well. It should also contain information on how you will be able to identify problems so you know which strategies and procedures you are to employ. Preventive measures are important so that you can stop any undesirable event from happening. Being able to identify issues early would prevent them from worsening while knowing how to solve identified problems would allow you to fix them at the soonest possible time.

Talk About Issues Regarding Loss of Data

Since organizations are becoming increasingly dependent on technology, it would be essential to place a section on how to deal with the loss of data. You can either have strategies for recovering lost data or you can prevent the permanent loss of data by backing up all your date by producing hard copies or placing them in multiple servers in case one or more of your servers break down.

Be Sure to Test Your Plans

Plans which are not demonstrated and tested aren’t efficient. You may think that you had made excellent plans but one there is a need for them to be used, you discover that your strategies and procedures don’t actually work. So, as a final step, it would be essential to test your plans to determine how effective they are.

These are some of the most basic tips to guide you when you are creating your plan. Now let’s move on to how you would structure your plan and what components are required for you to be able to create an effective disaster recovery plan.

DRP Templates

Free Disaster Recovery Plan Template 32

Structure and Components of a Disaster Recovery Plan  

To be able to make a good plan, you’d have to know how to structure it properly and what components it should contain. These are essential to know so that you are sure that your plan encompasses all the relevant information to guide your organization in the event of a disaster.

  • The best plans typically start with a few pages which contain a summary of the most important steps to follow along with a list of key people to contact with their contact details.
  • The introduction should follow the first pages and it must include the entire scope as well as the purpose of your plan. It should also identify who had approved of the plan, who has the authority to initiate it and a list of references to other important documentation and plans.
  • After the introduction, the definition of duties, responsibilities, and roles should follow. The members of the disaster recovery team should be listed along with their contact details. It should also specify any limitation to spending for new equipment as well as limitation when it comes to authority.
  • Then comes the response processes to incidents. Once a disaster occurs, the right people should be able to make an assessment of the situation and damages, if any, to be able to determine how severe it is. They should also be able to take control over the incident and notify the management immediately.
  • After that, the all the processes involved in the activation of the plan should be listed down and launched by the disaster recovery team. In this part, you should establish any and all criteria for commencing the plan, what materials or data are needed and who is in charge of making decisions. Venues, procedures and resources should all be specified in this section of the plan.
  • You should also include a section with the dates when the documentation has been done as well as dates on when the plan was revised. You can place this part at the very first page of the document.
  • Probably the most important part, you should clearly define all the procedures and policies with full details. Without this part, your plan would not be very efficient as this is the main component of the plan – what needs to be done when disaster strikes.
  • Also include appendixes which contain inventories of everything you have, agreements , contracts , supplier contact details and any other documents which would be essential in your recovery process.

Now let’s look at some steps which would guide you in making your own disaster recovery plan or your organization.

How to Make an Effective Disaster Recovery Plan  

You are now aware of what there is to know about disaster recovery plans and disaster recovery plan templates. Now let’s learn some steps and tips in how to make an effective plan for your company or organization.

  • Develop your disaster recovery strategies by brainstorming with key people in your organization. These strategies should be able to establish what should be done in the event of a disaster or an unusual occurrence. Try to think about all potential problems, disasters and issues and what must be done to deal with them.
  • Once you’ve made a list of the most critical issues, you can make a table to organize your information and aid you in coming up with strategies you will employ to protect your assets .
  • Availability and available skill sets of the people involved, whether staff and employees who work in the company or alternate suppliers who will be available for your needs.
  • Alternate physical areas where procedures can be carried out.
  • The technology which would be needed during recovery in the event of a disaster.
  • Which data and information are the most critical for the continued operation of your organization?
  • Establish all the procedures and policies your employees would have to follow in the event of a disaster and have all these approved before presenting them to the rest of the organization. Be sure to specify everything in the plan and define them in full detail.
  • After you’ve gotten approval from the management of your organization, prepare to present your plan to the rest of the employees. To be more efficient, you can demonstrate these procedures and encourage the employees to ask questions if anything is unclear to them.
  • It would be a good idea to present your disaster recovery in table form with a timeline of what is to be done first , next and so on so that no matter who reads the plan, it would be understood easily.

Free Disaster Recovery Plan Template 43

More Templates

Referral Form Templates

Referral Form Templates

Excel Dashboard Templates

Excel Dashboard Templates

Client Intake Forms

Client Intake Forms

Fact Sheet Templates

Fact Sheet Templates

Organizational Chart Templates

Organizational Chart Templates

One to One Meeting Templates

One to One Meeting Templates

Free Office Suite Integration Template Store

Access a vast collection of professionally designed templates.

Personalize templates for Word, Excel, PPT, and more with ease.

Edit Word, Excel, PPT, and PDFs in one place

Windows • MacOS • Linux • iOS • Android

banner

  • Articles of Template
  • Word template

Free disaster recovery plan template in Word

Wish to create a disaster recovery plan for your firm? You must be looking for a perfect free Disaster Recovery Plan Template for your  disaster recovery strategy document , and you'll find the right ones here!

Introduction

The quantity of data and information technology infrastructure exposed to catastrophes seems to grow as firms depend increasingly on technology and electronic data for day-to-day operations. Every year, calamities, unpreparedness, and lost productivity cause organizations to lose money and incur expenditures. That is where a catastrophe recovery strategy comes into play. A disaster recovery plan specifies the procedures that must be followed in the case of a disruptive event, such as a cyber-attack, natural catastrophe, or power loss.

Since creating a disaster recovery plan from scratch is more difficult and time intensive, several templates are available for constructing a disaster recovery plan. However, if you're unaware of the best free Disaster Recovery Plan Template  for  disaster recovery strategy document , we've got you covered. In this article, you'll discover the disaster recovery plan template and the finest templates available for disaster recovery plans. Let's get started!

What Is Disaster Recovery Plan Template in Word?

A disaster recovery plan, often known as a DRP, is a written process or method designed to restore mission-critical information technology systems and services if an unforeseen event disrupts them. The purpose of a DRP Word Template is to safeguard a company's reputation and lessen the negative effects a catastrophe might have on the day-to-day operations of a firm.

A disaster recovery plan Word template is an important planning document that businesses of any size should use. Having a disaster recovery plan in place before your firm encounters a catastrophic event, such as a power loss, data breach, or pandemic, may assist reduce the amount of disruption caused to day-to-day business operations. The Catastrophe Recovery Plan (DRP) Word template will outline the particular actions your firm will follow in the case of a disaster. These steps will include how to communicate with workers and customers, how to recover data and systems, and how to ensure business continuity.

Why Do You Need a Free Disaster Recovery Plan Template in Word?

The world is volatile, and calamity might strike at any moment. You purchase insurance to safeguard your company financially against losses, but insurance cannot replace vital data and the critical applications that keep your company running. And since writing a whole new DRP from scratch can result in you missing out on some essential components, you need a DRP Word template due to the following reasons:

·  Hardware Damage Costs

If your hardware breaks due to a power surge or another reason, it may take all your data. While you may secure your gear with cooling systems, power surge protectors, and other technologies, it is critical to back up your data regularly because it is rare that both sites would be hit simultaneously; cloud-based or off-site storage may provide additional safeguards.

Unplanned efforts to retrieve deleted data might be very costly. Downtime costs between $10,000 and $5,000 per hour. It is much costlier to demand a speedy recovery. So having all of the hardware costs already calculated in a well-written DRP template can help your firm get through this.

·  Employee Errors

Nobody is flawless, including you and your staff. Forgetting to save changes, losing a crucial document by mistake, or switching the incorrect switch might result in a major loss for your firm. Training programs help reduce errors, but the only method for keeping your business safe from data loss caused by human error is to back up data regularly.

However, if you don't have a backup, you require a perfect plan to get it back to the system. And it requires a perfect DRP template because data recovery can take time, resulting in significant revenue loss. So you must have everything planned out.

·  To Keep the Clients Happy

Finally, you will need a disaster recovery plan to provide your clients with the service they have come to expect from you. You may lose key clients to a competition if your company closes or has a protracted service outage. Your clientele will be delighted if you can get back on your feet as soon as possible.

And, since catastrophes cause a lot of uproar both within and outside the firm, you need a great plan established on a DRP template to keep your customers and employees occupied while you get your company back on its feet.

·  Restore Your Status

Customers dissatisfied with their experiences will quickly tell others about their complaints. Because of social media just takes a few seconds for others to hear about a negative encounter and spread the news. A tarnished image may have a detrimental influence on the capacity to acquire new consumers and how an organization's current customers feel about the company.

Investing in a disaster recovery strategy will lower the likelihood of your brand gaining a negative reputation. And as was said before, it is rather dangerous to go ahead and develop a disaster recovery plan on your own; for the work, you want a DRP Word template that is completely prepared.

·  Protect Your Firm

When you've invested time and resources into building a company, it only makes sense to safeguard that investment. It's nearly the same as operating a vehicle without proper insurance. If anything unfavorable occurs, having a disaster recovery plan in place is comparable to having company insurance; it provides peace of mind.

On average, 96% of organizations with business continuity and disaster recovery plan can completely recover and get back on track to continuing and successful operations. This statistic is based on the number of businesses that have such plans. You will, however, require impeccable business continuity and disaster recovery plan template to ensure that none of the key components are overlooked.

Essential Components of a Disaster Recovery Plan Template Word

Creating and implementing a disaster recovery plan is one method your company may prepare for and avoid calamities (DRP). Organizations should have a disaster recovery strategy capable of addressing any catastrophe. The only way a plan can be simple to follow and comprehend and tailored to the organization's specific demands is by using a great and well-prepared disaster recovery plan template. The essential components that a simple disaster recovery plan template are:

1. Objective of Your Plan

The objective of your disaster recovery plan must include the following two components:

·  Recovery Time Objective : the longest period that your company may remain functional after experiencing a disruption in the event of a catastrophe.

·  Recovery Point Objective : The maximum number of records an organization can afford to lose.

2. Assemble a DRP Team

The DRP's creation, implementation, and ongoing maintenance will all fall within the team's purview. The team members should be listed, their roles should be outlined, and each member's contact information should be included in the DRP. In the case of a crisis or tragedy, the DRP should also specify who should be called to get information. In the event of a catastrophe, each employee should be aware of the DRP and have a solid grasp on the responsibilities that fall within their purview.

3. Determine the Risks During Disasters

The hazards your firm faces should be identified and evaluated by your disaster recovery team. The following should be included in this step: material relating to natural catastrophes, situations caused by man, and occurrences linked to technology. This will provide the group with assistance in determining the recovery methods and resources necessary to recover from catastrophes within a period that has been specified and is acceptable.

4. Analyze the Key Aspects of Your Business

The organization must analyze its business processes to decide which ones are essential to the functioning of the company. The strategy should emphasize the organization's ability to survive in the near term, such as through producing cash flows and revenues, instead of focusing on a long-term solution that would restore the organization's full capability to operate.

Nevertheless, the company must acknowledge that some procedures should not be slowed down in any way if feasible. The processing of payroll is an example of a procedure that is considered to be very important.

5. Create a Backup Plan and Procedure

These procedures should specify what should be backed up, who should do the backup, how the backup should be performed, where the backup should be stored, and how often backups should take place. A backup should be created for every important program, piece of equipment, and document.

A current list of workers, along with their contact information, inventory records, client and vendor lists, and the most recent financial statements and tax returns, are some of the documents you should consider storing up. A copy of the DRP and other essential materials, including checks and purchase orders, should be kept in a secure off-site location, as should critical supplies that are necessary for daily operations.

6. Test and Review Your DRP Template

Due to the ever-shifting nature of the dangers posed by natural disasters and manufactured events, disaster recovery planning is an ongoing activity. It is advised that the company do regular tests on the DRP template to review the processes outlined in the plan to determine whether or not they are successful and suitable. The recovery team should periodically update the Disaster Recovery Plan to account for changes in business operations, technological advancements, and new hazards.

[Recommendation] Top 5 Disaster Recovery Plan Word Templates You Can Use— Try WPS Templates!

If you don't wish to write a DRP template from scratch, you must wish to know where to find the best free disaster recovery plan template, and we've something for you!

WPS is an office suite that allows you to create easily, edit, and share documents, presentations, and spreadsheets to your clients and team members. Moreover, WPS comes with 100,000+ free templates that you can use for different purposes. The best five disaster recovery word templates offered by WPS are:

1.  Simply Weekly Plan

For businesses looking to create weekly plans to get through disasters, this Simply Weekly Plan template is the best bet. It lets you write the daily tasks you want your employees to complete during the disasters, along with the checkboxes to measure your progress.

2.  Simple Sales Plan

For companies looking for a template to define their sales goal during the disaster to get them back, this Simple Sales Plan template is the best option. It lets you add a sales goal and the timespan in which you need to achieve that sales goal. You can also list the resources and targeted audience to which you wish to sell your goods.

3.  Weekly Work Plan

It is a weekly plan for companies to recover during disasters. This Weekly Work Plan template offered by WPS lets you list down the task your team has to complete to get through the disasters. You can also provide a summary or review of the last week's work in this template. Moreover, it is a customizable template you can edit according to your needs.

4.  Free Agenda Plan

The Free Agenda Template is the best choice for businesses with many investors to show them their disaster recovery plan. You can add the key aspects of your business that you will focus on during disasters. It lets you add your disaster recovery team and what resources they will get to put your business back to its original place.

5.  Blue & White Work Plan

With this WPS's Blue & White Work Plan template, you can develop a detailed disaster recovery plan for your business. You can add the problems you're facing during the disaster and the plans you want your team to implement.

Every business faces disasters with time, regardless of its type and scale. And the best way to get through them is to have a disaster recovery plan. Since developing a plan from scratch is difficult, you need a DRP template. And we hope that you've found the best free Disaster Recovery Plan Template for  disaster recovery strategy document after reading this article.

Downlaod and try WPS to find the DRP templates because of their customization benefit. Moreover, you can add the objective of your plan and what you expect your team to do in the designated space.

  • 1. Free Treatment Plan Template Online in Word & PDF
  • 2. How to Boot into the Recovery Mode in Windows 10 (5 Common Methods)
  • 3. 2 Easy Ways to Create a Windows 10 Recovery Partition
  • 4. 3 Best Windows Recovery Tools for PC - Free Download
  • 5. Plan B Effectiveness: Top 3 Simple PowerPoint Templates to Create an Engaging Plan B Presentation with a Writing Guide
  • 6. How to Boot into the Recovery Mode in Windows 11 (5 Common Methods)

simple disaster recovery plan template word

15 years of office industry experience, tech lover and copywriter. Follow me for product reviews, comparisons, and recommendations for new apps and software.

Templates, Forms, Checklists for MS Office and Apple iWork

  • Search for:
  • Apple iWorks
  • Software Testing
  • White Paper Templates
  • Business Process Design
  • Software Development
  • A-Z (Apple)
  • Writing Tips
  • Action Plan Writing
  • Business Plan Writing

No products in the cart.

Return to shop

Disaster Recovery Plan Template (MS Word+Excel)

Download this  Disaster Recovery Plan template  to describe the IT framework and procedures to be activated in the event of a disaster occurring.

This DR Plan includes a 32 page MS Word template and 12 Excel spreadsheets as well as Business Impact Analysis, Damage Assessment Report and Test Report templates. It describes the IT framework and procedures to be activated in the event of a disaster occurring.

Download Now for only $19.99

Use this Disaster Recovery Plan to achieve the following:

  • Minimize interruptions to normal operations and limit the extent of disruption and damage
  • Establish alternative means of operation in advance and minimize the economic impact of the interruption
  • Train personnel with emergency procedures and provide for restoration of services

Disaster Recovery Template: Blue Theme Screenshots

This Disaster Recovery Plan will help you establish procedures to recover systems following a disruption. This template allows you to:

  • Define Notification & Activation phases to detect and assess damage
  • Identify the activities, resources, and procedures needed during interruptions to normal operations.
  • Assign responsibilities to authorized personnel
  • Ensure coordination with staff who participate in the Disaster Recovery Planning.

Disaster Recovery Template: Red Theme Screenshots

The red theme of the MS Word template has the exact same content as the blue theme. You can change the color scheme by updating the styles.

NB: Let me know if you need any help with this.

Chapter 1, Introduction

Chapter 2, Operations Profile

Chapter 3, Applications Profiles

DR Tasks – Objectives, Pre-conditions, Action Steps

Chapter 9, Return to Normal Operations

Disaster Recovery Plan: Free MS Word Templates

Business Impact Analysis

Damage Assessment Report – MS Word template

Disaster Recovery : 12 Free Excel Templates

Disaster Recovery Matrix spreadsheet

Hardware inventory excel spreadsheet with Count of Results chart

Hardware Inventory spreadsheet

Inspection Report spreadsheets

Responsibility Matrix

Recovery Tests

System Profiles  spreadsheet with Critical column for sorting low, medium and high runs

Recovery Tasks spreadsheet

Risk Assessment spreadsheet with Low, Medium, High categories

Disaster Recovery Plan: Table of Contents

1 Introduction 1.1 Purpose 1.2 Applicability 1.3 Scope 1.4 Prerequisites 1.5 Pre-Arranged Disaster Recovery Site 1.6 Alternative Back-Up Sites 1.7 Disaster Recovery Policy 1.8 Business Impact Analysis

2 Operations Profile 2.1 System Description 2.2 Governance and Accountability 2.3 Roles & Responsibilities

3 Application profiles 3.1 Priority Systems 3.2 System Profiles

4 Inventory profile 4.1 Inventory Items 4.2 Misc Inventory Items

5 Notification & Activation Procedures 5.1 Criteria for activating the Disaster Recovery plan 5.1.1 Stage 1: Decision to Invoke Disaster Recovery Plan 5.1.2 Stage 2: Invoke Disaster Recovery Site 5.1.3 Stage 3: Contacting Third Party Recovery Team 5.1.4 Stage 4: Contacting the Operations Managers 5.1.5 Stage 5: Operations Team 5.1.6 Stage 6: Human Resources Manager 5.1.7 Stage 7: Remote Users 5.1.8 Stage 8: Communications Plan 5.1.9 Stage 9: Moving to the Site 5.1.10 Stage 10: On Site 5.2 Damage Assessment Procedure 5.3 Response Checklist 5.4 Follow-Up Checklist

6 Recovery Procedures 6.1 Disaster Recovery Task #1 6.2 Disaster Recovery Task #2

7 Testing & Maintenance Procedures 7.1 Testing Approaches 7.2 Testing Tasks 7.3 Schedule

8 Alternative Site Requirements 8.1 Office space 8.1.1 Work space 8.1.2 Meeting space 8.1.3 Storage space 8.1.4 Safe 8.2 Office equipment 8.2.1 Telephone 8.2.2 Fax 8.2.3 E-mail 8.2.4 Mail, courier, and messenger services 8.2.5 Stationery, photocopying, and other facilities 8.3 Computer equipment 8.3.1 Personal Computers 8.3.2 Printer 8.4 Non-Recovery Departments and Personnel

9 Return to Normal Operations 9.1 Original Site Restoration 9.2 Concurrent processing 9.3 Plan deactivation

10 Communications Plan 10.1 Communications Schedule 10.2 Message to Employees 10.3 Message to Clients

11 Appendices

Disaster Recovery Template: Contents & Format

The templates are in Microsoft Word and Excel and can be downloaded online for only $9.95 .

The template pack includes the following documents:

2 x Disaster Recovery Plan templates 32 page template
Business Impact Analysis 2 page template
Damage Assessment Report 1 page template
Test Report 1 page template
Communications Schedule  1 x worksheet
Desktop Inventory  1 x worksheet
Diasaster Recovery Matrix  1 x worksheet
Hardware Inventory 1 x worksheet
Inspection Report 1 x worksheet
Inventory Profile  1 x worksheet
Recovery Point Objective Matrix 1 x worksheet
Recovery Tasks 1 x worksheet
Recovery Tests 1 x worksheet
Responsibility Assignment Matrix 1 x worksheet
Risk Assessment 1 x worksheet
System Profile 1 x worksheet

Product Specifications

File Format : The templates are in  Microsoft Word   (.docx) and Microsoft Excel (.xlsx) format.

Opening the Files:  You don’t need any special software to unzip the files. To unzip the files, right click on it, then select  Extract , and save it to your computer.

Getting Started:  Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click  File ,  Save As  and save the files. There are no security settings on any of the files.

Images:  All of the images in the templates are copyright free.

Username or email address  *

Password  *

Remember me Log in

Lost your password?

Logo

Simple Disaster Recovery Plan Template

Simple Disaster Recovery Plan Template

What is a Simple Disaster Recovery Plan?

A simple disaster recovery plan is an actionable strategy that outlines the steps a business needs to take to prepare and recover from a disaster or outage. It identifies potential risks and outlines procedures for responding to them quickly and efficiently, while minimizing disruption to the business's operations and finances. The plan should be tailored to the specific needs of the business and should include the resources and steps necessary to restore operations in the event of a disaster.

What's included in this Simple Disaster Recovery Plan template?

  • 3 focus areas
  • 6 objectives

Each focus area has its own objectives, projects, and KPIs to ensure that the strategy is comprehensive and effective.

Who is the Simple Disaster Recovery Plan template for?

This simple disaster recovery plan template is for businesses of all sizes and industries to create a plan to recover from a disaster or outage. It provides a comprehensive structure for mapping out every step in the process and ensuring that all necessary measures are taken to prevent downtime, minimize disruption, and protect the business and its assets.

1. Define clear examples of your focus areas

Focus areas are the core strategies that a business must take to ensure its recovery from a disaster or outage. A few examples of focus areas in a disaster recovery plan include data backup and recovery, business continuity, and disaster communications. Each focus area should include objectives and actions that will help the business achieve a successful recovery.

2. Think about the objectives that could fall under that focus area

Objectives are specific goals that a business must achieve in order to be successful in recovering from a disaster or outage. They should be measurable and actionable, and should be linked to the focus areas they are part of. Examples of objectives include implementing a backup and recovery plan, reducing downtime, or increasing business resiliency.

3. Set measurable targets (KPIs) to tackle the objective

Key Performance Indicators (KPIs) are measurable goals that a business must achieve in order to succeed in its recovery from a disaster or outage. Each KPI should have an initial value, a target value, and a unit of measure. Examples of KPIs include successfully backing up all critical data, reducing downtime from 8 hours to 2 hours, or conducting risk assessments every 3 months.

4. Implement related projects to achieve the KPIs

Projects, or actions, are the steps that a business must take to achieve its objectives and KPIs. These projects should be achievable and measurable, with clear timelines and assigned roles. Examples of projects include establishing a failover plan for all critical systems, developing a risk assessment program, or documenting business processes.

5. Utilize Cascade Strategy Execution Platform to see faster results from your strategy

Cascade is a powerful strategy execution platform that helps businesses create, track, and measure their performance against their strategic plans. It provides a comprehensive view of how strategies are performing, as well as insights into how to improve strategies over time. With Cascade, businesses can ensure that their strategies are effective and that their strategy execution is on track.

Essential Guide

  • Put your IT disaster recovery plan to the test
  • Disaster recovery planning checklist: Put your team to the test
  • Disaster recovery testing: A vital part of the DR plan
  • 10 steps for optimal IT disaster recovery plan design
  • Test your ransomware recovery plan to safeguard data
  • 3 types of DRaaS: Which approach is best?

Free IT disaster recovery plan template and guide

  • Data center disaster recovery plan template and guide
  • Related terms to know

A DR strategy is the cornerstone to ensuring infrastructure and applications continue to operate when a major outage hits. Our free DR template outlines the needed steps.

  • Paul Kirvan
  • Sonia Lelii, TechTarget

A disaster recovery plan provides a structured approach for responding to unplanned incidents that threaten an IT infrastructure, which includes hardware, software, networks, processes and people. Protecting your firm's investment in its technology infrastructure -- and your firm's ability to conduct business -- are the key reasons for implementing an IT disaster recovery plan.

In this article, we cover everything you need to know about  putting together an IT disaster recovery plan . You'll learn about IT DR plan development and the most important IT disaster recovery planning considerations. And you can download our IT disaster recovery plan template, which can be printed and customized for your company's unique needs.

Reasons to have a disaster recovery plan

Organizations can't afford to be inoperative because of regional power outages, cyberattacks or hardware failures. Every minute applications and systems are down translates into lost revenue. For example, in one report, Gartner estimates that the average cost of losing critical applications is $5,600 a minute.

Sample IT disaster recovery plan template

A DR plan also ensures that remote offices and branch locations are considered when a catastrophe occurs -- and that they are protected.

In addition, many organizations must adhere to compliance regulations when conducting business. They must produce disaster recovery reports as part of a  business impact analysis strategy .

What is an IT disaster recovery plan?

IT disaster recovery plans provide step-by-step procedures to recover disrupted systems and networks, and they help organizations resume normal operations. The goal of these processes is to minimize any negative impacts to company operations. A successful plan has numerous elements , so using a disaster recovery plan template, customized to suit your organization, can be a big help.

The IT disaster recovery process identifies critical IT systems and networks; prioritizes their recovery time objectives; and delineates the steps needed to restart, reconfigure and recover them. A comprehensive IT DR plan also includes all the relevant supplier contacts, sources of expertise for recovering disrupted systems and a logical sequence of actions to take for a smooth recovery.

Once you have  completed a risk assessment  and identified potential threats to your IT infrastructure, the next step is to determine which infrastructure elements are most important to the performance of your company's business. If all IT systems and networks are performing normally, your organization should be fully viable, competitive and financially solid. When an incident -- internal or external -- negatively affects the IT infrastructure, the business could be compromised.

According to the National Institute of Standards and Technology (NIST)  Special Publication 800-34 Rev. 1 , " Contingency Plan ning Guide for Federal Information Systems," the following summarizes the ideal structure for a DR plan, which is included in our disaster recovery plan template:

  • Develop a contingency planning policy statement. A formal policy provides the authority and guidance necessary to develop an effective contingency plan.
  • Conduct a business impact analysis. A BIA helps you identify and prioritize critical IT systems and components.
  • Identify preventive controls. These measures reduce the effects of system disruptions, can increase system availability and can reduce contingency lifecycle costs.
  • Develop recovery strategies. Thorough recovery strategies ensure that the system can be recovered quickly and effectively following a disruption.
  • Develop an IT contingency plan. The contingency plan should contain detailed guidance and procedures for restoring a damaged system.
  • Plan testing, training and exercising. Testing the plan identifies planning gaps, whereas training prepares recovery personnel for plan activation; both activities improve plan effectiveness and overall agency preparedness.
  • Plan maintenance. The plan should be a living document that you update regularly to remain current with system enhancements.

Step-by-step IT DR plan development

Using the structure noted in Special Publication 800-34 Rev. 1, you can expand the plan activities into the following structured sequence of activities:

  • The plan development team should meet with the internal technology team, application team and network administrator(s) to establish the scope of the activity. The discussion should include internal elements; external assets; third-party resources; and links to other offices, clients and vendors. Be sure to brief IT department senior management on these meetings so they are properly informed.
  • Gather all the relevant network infrastructure documents, including network diagrams, equipment configurations and databases.
  • Identify what management perceives as the most serious threats to the IT infrastructure, such as fire , human error, loss of power or system failure.
  • Identify what management perceives as the most serious vulnerabilities to the infrastructure, such as lack of backup power or out-of-date copies of databases.
  • Review the previous history of outages and disruptions, as well as how the firm handled them.
  • Identify what management perceives as the most critical IT assets, such as the call center, server farms or internet access.
  • Determine the maximum outage time management will accept if the identified IT assets are unavailable.
  • Identify the operational procedures currently used to respond to critical outages.
  • Determine when these procedures were last tested to validate their appropriateness.
  • Identify emergency response team(s) for all critical IT infrastructure disruptions. Determine their level of training with critical systems, especially in emergencies.
  • Identify vendor emergency response capabilities. Look at if your organization has ever used them. If you did use them, did they work properly? How much is the company paying for these services? What is the service contract status and does it include a service-level agreement? 
  • Compile results from all the assessments into a gap analysis report that identifies what your company is currently doing and compare that to what you should be doing. Include recommendations about how to achieve the required level of preparedness and the estimated investment required.
  • Have management review the report and agree on recommended actions.
  • Prepare IT disaster recovery plan(s) to address critical IT systems and networks.
  • Conduct tests of plans and system recovery assets to validate their operation.
  • Update DR plan documentation to reflect changes. A good disaster recovery plan should have strong and thorough documentation that includes a detailed inventory of the equipment in the infrastructure. This is important because it helps new IT administrators understand what previous administrators created and it helps to maintain good asset management.
  • Schedule the next review and audit of IT disaster recovery capabilities.

Important IT disaster recovery planning considerations

Get support from senior management.  Be sure to  obtain senior management support  so that you can achieve your plan goals.

Establish clearly defined roles.  The DR plan should outline all employee responsibilities and designate a proper chain of command that can ensure a comprehensive DR response during a crisis.

Use available standards.  Among the relevant standards you can use when developing IT DR plans are NIST SP 800-34 Rev. 1, SO/IEC 27031:2011 and BS ISO/IEC 27031:2011.

Keep it simple.  The IT DR plan doesn't have to be dozens of pages long. Plans simply need the right information, which should be current and accurate.

Review results with business units.  Once the IT disaster recovery plan is complete, review the findings with business unit leaders to make sure your assumptions are correct.

Be flexible.  You can modify the suggested disaster recovery plan template in this article as needed to accomplish your goals.

Reviewing the IT disaster recovery plan template

Now we'll examine the table of contents from the template, indicating key issues to address and activities to perform.

  • Information Technology Statement of Intent. This sets the stage and direction for the plan.
  • Policy Statement. It is important to include an approved statement of policy regarding the provision of disaster recovery services.
  • Objectives.  Main goals of the plan.
  • Key Personnel Contact Information. It is essential to have key contact data near the front of the plan. It's the information you are most likely to use right away, so it should be easy to locate.
  • Plan Overview. Describes basic aspects of the plan, such as how to update it.
  • Emergency Response. Describes what needs to be done immediately following the onset of an incident.
  • Disaster Recovery Team. Members and  DR team contact information .
  • Emergency Alert, Escalation and DRP Activation. Steps to take through the early phase of the incident, leading to activation of the DR plan.
  • Media. Tips for dealing with the media.
  • Insurance. Summarizes the  insurance coverage  associated with the IT environment and any other relevant policies.
  • Financial and Legal Issues. Actions to take for dealing with financial and legal issues.
  • DRP Exercising. Underscores the importance of DR plan exercising.
  • Appendix A, Technology Disaster Recovery Plan Templates. Sample templates for a variety of technology recovery scenarios; it is useful to have technical documentation available from select vendors.
  • Appendix B, Suggested Forms. Ready-to-use forms that help facilitate plan completion.

Considering the investments businesses make in their IT infrastructures, they should also invest sufficient time and resources to protect those investments from unplanned and potentially destructive events.

Tips and tools for conducting a BIA Put together your DR plan checklist The ultimate DR response and planning guide

Dig Deeper on Disaster recovery planning and management

simple disaster recovery plan template word

Disaster recovery in healthcare: Free plan template and overview

PaulKirvan

disaster recovery (DR) test

JamesMiller

What is BCDR? Business continuity and disaster recovery guide

JohnMoore

network disaster recovery plan

StaceyPeterson

Group Policy Objects represent a significant time investment and an important configuration management tool. Follow these simple ...

The Windows DHCP server creates an automatic local backup of its configuration regularly, but Windows Server admins can configure...

Open source Linux virtual machines are the next replication and migration target for HPE's Zerto backup and recovery tools, ...

Pure's platform-centric storage strategy will enable customers to scale their storage infrastructure to keep pace with the ...

The list of GenAI-focused storage options grows as Pure, Dell, HPE and other major vendors innovate to win over IT infrastructure...

Ceph is a scalable distributed storage platform that can evolve as needed. Take a deep dive into its popularity, assorted ...

Exploitation against CVE-2024-6387, which Qualys nicknamed 'regreSSHion,' could let attackers bypass security measures and gain ...

Interviewing for a job in cybersecurity? Memorizing security terms won't cut it. Here are the 10 interview questions you should ...

TeamViewer says a Russian state-sponsored threat actor known as Midnight Blizzard gained accessed to the company's corporate ...

The Supreme Court's recent decisions including Chevron will limit federal agencies' regulatory power over businesses.

Climate and taxes became hotly debated topics between President Joe Biden and former President Donald Trump during Thursday ...

Multiple stakeholders raised issues with the American Privacy Rights Act, including removal of protections against algorithmic ...

Filter by Keywords

10 Free Continuity Plan Templates in Word & ClickUp

Praburam Srinivasan

Growth Marketing Manager

February 13, 2024

Does your business have a plan when disaster strikes? Whether it’s a natural disaster or a PR crisis, having a ready-made playbook on hand will help you come out stronger on the other side of any emergency. 💪

While few businesses can predict a big disaster like the pandemic, companies with a recovery procedure in place can be better positioned to act faster in the future. When you invest in a business continuity plan (BCP), you can keep your team safe, avoid business disruptions, and protect your brand image.

A business continuity plan covers all the potential emergency situations that could impact your business. But it takes time to create a solid continuity plan—and you need to focus your energy on the meat of the plan, not on formatting.

Fortunately, BCP templates make it a breeze to quickly create contingency plans that leave no stone unturned. 🔍

In this guide, we’ll explain what a continuity plan template is, explain the key components of a BCP template, and share our top 10 free business continuity plan templates.

What Is a Continuity Plan Template?

What are the key components of a business continuity plan template, 1. clickup business continuity plan template, 2. clickup contingency plan template, 3. clickup probability and impact matrix template, 4. clickup business impact analysis template, 5. clickup priority matrix whiteboard template, 6. clickup emergency plan template, 7. clickup workplace emergency action plan template, 8. word business continuity plan template by disaster recovery plan template, 9. word small firm business continuity plan template by finra.org, 10. word business continuity plan template by legaltemplates.

Avatar of person using AI

A continuity plan template is a structured document that helps your business continue operating even during an emergency.

At its core, a continuity plan template is all about preparedness. Whether you’re facing a natural disaster like a tornado or a human-made outage from a cyberattack, a BCP template gives you a roadmap to minimize business disruption and downtime.

This isn’t just for big enterprises, either. Small businesses are more susceptible to disasters because they have fewer resources, so it’s extra important for small businesses to create a continuity plan.

The downside is that creating a BCP takes time and resources, which is why so many businesses don’t have one. Luckily, following a ready-made template can shave hours off the BCP creation process. It also helps you look at several facets of disaster preparedness so you’re less likely to overlook something important.

Every business has a different definition of what constitutes an “emergency.” The good news is that you’ll still be able to follow the same emergency management formula with the right template. A solid business continuity plan should include these components at a minimum:

  • Table of contents : List all sections in the template—with jump links—for easy access
  • Introduction: Introduce the BCP’s purpose and scope. It’s also important to distinguish when you need to use this plan and when it’s time to contact emergency services instead
  • Risk assessment : This section should identify potential threats that could affect your business. It should include a business impact analysis to measure how damaging that particular risk would be to your company
  • Recovery strategies: Once you understand the potential risks, you can create a strategic plan for recovery. Check with your legal team to see if there are regulatory requirements for this step
  • Stakeholder roles and contact information : List all team members and their emergency contact phone numbers. Include relevant contacts in human resources (HR), information technology (IT), and the management team. The plan should also specify which stakeholders are in charge of each part of the plan
  • Communication plan : Specify how you’ll share information with staff members, senior management, business partners, and the public

10 Free Continuity Plan Templates

A business continuity plan keeps your business running even when the going gets tough. Creating a plan takes time, but with the right template, you can streamline formatting and get straight to the good stuff. Check out these 10 free continuity plan templates to speed up the continuity plan creation process. ⚡

ClickUp's Business Continuity Plan Templates

Equipment failures, pandemics, and natural disasters wreak havoc on any business. You need a flexible business plan that works even when the worst happens. That might mean you’re only performing critical business functions, but that’s better than nothing, right?

You can’t predict every potential disaster, but the ClickUp Business Continuity Plan Template is the next best thing to a magic crystal ball. 🔮

It includes several helpful sections for:

  • Risk assessment
  • Recovery strategies
  • Process testing and reviews

This template even includes pretty visualizations and colors to draw your attention to the right places. Create custom statuses, fields, and views to make the template your own.

The ClickUp Business Continuity Plan Template also integrates with your ClickUp project management tools so you can generate tasks, track time, create dependencies, and more without leaving your BCP template. 🤩

Continuity Plan Templates: ClickUp Contingency Plan Template

A contingency plan is different from a continuity plan. This type of BCP template identifies potential risks, lists possible solutions, and gives your team a strategic plan to respond to the most likely disruptions.

The ClickUp Contingency Plan Template gives your team an expert framework for:

  • Analyzing risks
  • Setting goals and desired outcomes
  • Finding resources and personnel for executing a contingency plan
  • Testing all alternative scenarios

The great thing about this template is that it provides a process for creating a unique contingency plan tailored to the risks you care about the most. It also identifies team members’ responsibilities and tasks for every scenario, making your next steps crystal clear.

Continuity Plan Templates: ClickUp's Probability and Impact Matrix Template

We saw firsthand how easily a pandemic can cause massive business disruptions. But some disasters are more (and less) likely to have an impact on your business.

For example, if you’re in the Midwest, hurricanes probably aren’t on your radar. However, if your supply chain relies on materials brought in from the coast, you’re probably going to care a lot about hurricanes. 🌀

The ClickUp Probability and Impact Matrix Template will help you sort through which risks are most likely to disrupt your business. It even ranks these risks in terms of potential damage to help you prioritize your time and resources. This way, you prep for the most damaging (and likely) emergencies first.

This template is a must-have if your team struggles to make informed decisions or prioritize tasks. This business continuity plan template even includes a simple visualization you can share with other team members to make informed group decisions in less time. 🙌

Continuity Plan Templates: ClickUp's Business Impact Analysis Template

A business impact analysis (BIA) identifies potential risks to your company. Once you identify the risks, the BIA logs all of the action plans you can activate in case of an emergency.

For starters, log every potential emergency in an issue tracking template . From there, use the ClickUp Business Impact Analysis Template to quickly plug in criteria like financial impact, brand reputation, customer experience, and more. ✨

This continuity plan template helps teams get out of unproductive cycles of anxiety by focusing on plan activation. Instead of going with your gut in a crisis, this rubric-style template supports calm, objective decisions using quantified data.

ClickUp's Priority Matrix Whiteboard Template

Once you know the higher-priority emergencies that could affect your business, you might still need help prioritizing which ones to address first. Use the ClickUp Priority Matrix Whiteboard Template to get clarity on which disaster plans and tasks you should execute first.

You can use this template during the planning phase of creating a continuity plan or even when a disaster strikes. The Priority Matrix gets your team on the same page, ranks the urgency of various tasks, and visualizes everything for your group in a pretty graph. 📊

ClickUp's Emergency Plan Template

Every business continuity plan template should contain an emergency plan of some kind. The ClickUp Emergency Plan Template is useful not only for your continuity plan, but also for emergency signage throughout your building.

You’re free to customize the plan to your liking, but out of the box, the template includes:

  • Evacuation plans
  • Escape routes
  • Assembly points
  • Roles of key personnel
  • Step-by-step procedures for different emergencies

Some businesses make a single emergency plan while others will need to create multiples. For example, you can create an emergency plan for fires and a separate one for tornadoes. 🌪️

Keep in mind that local, state, or federal laws will apply to emergency signs. Check with your legal team to ensure you display these signs per those requirements.

ClickUp's Workplace Emergency Action Plan Template

Some business continuity plan templates are designed for protecting business operations or the public, but it’s important to have a plan for protecting your employees too. The ClickUp Workplace Emergency Action Plan Template helps you do just that.

This is a more in-depth emergency plan that helps you:

  • Communicate quickly and clearly with employees during all types of emergencies
  • Define who is in charge of what in an emergency—before the emergency actually happens
  • Store all emergency plans in one secure place

An emergency plan is great because it equips your employees with the skills and knowledge required to rise above an emergency. Some insurance carriers require businesses to have a documented emergency plan, so this can also help you secure coverage. 🌻

ClickUp is an all-in-one workplace solution, so storing your emergency action plan in the same platform as your tasks and chats makes it more accessible for the entire team.

Continuity Plan Templates: Word Business Continuity Plan Template

Are you a Microsoft company? Then you’ll love the Word Business Continuity Plan Template by Disaster Recovery Plan Template. It’s a publicly available version of MIT’s Business Continuity Plan, so you can trust that it covers all your bases.

This free continuity plan template includes sections for:

  • Introduction
  • Design of the plan
  • Organization of disaster response and recovery
  • Business continuity plan
  • Team management procedures
  • Recovery procedures, including a notification list

Downloads are available for Word and Adobe PDF, but the template’s text is available on the website if you don’t want to download it.

Word Small Firm Business Continuity Plan Template by FINRA.org

The Financial Industry Regulatory Authority (FINRA) regulates the investment industry. Investments are all about risk management, so it’s no surprise that FINRA released a free Small Firm Business Continuity Plan Template .

A continuity plan is required if you’re a small brokerage firm or if you’re otherwise required to follow FINRA guidelines. Instead of wondering whether you’re compliant, follow FINRA’s continuity plan template for more peace of mind. 🧘

It includes sections for:

  • Emergency contact personnel
  • Office locations and alternate sites
  • Firm policies
  • Financial and operational assessments
  • Mission critical systems
  • Regulatory reporting
  • Updates and annual reviews

You should still tailor the template to your unique needs, but the template will help you save a lot of time.

Word Business Continuity Plan Template by LegalTemplates

LegalTemplate’s Word Business Continuity Plan Template is no-frills, but it includes all the information you need to create your own business continuity plan.

We like that the site actually takes you through a structured process to create an incident response plan (IRP), emergency response plan (ERP), supply chain continuity plan, and other types of continuity plans that you might need.

LegalTemplates also throws in a few helpful tips for tracking your continuity plan goals over time . They say you need to review the checklist twice a year, practice implementing everything once a year, and do a formal revamp of your continuity plan every other year.

Improve Business Processes With ClickUp

Business continuity management is a must-have for businesses of all sizes. Whether it’s a natural disaster or other emergency, you need a plan long before the worst happens.

Rely on this list of free continuity plan templates to create a disaster recovery plan that helps you get back to normal business operations more quickly. 👔

Templates are helpful, but wouldn’t it be better if you could store your templates alongside your Tasks, Projects, Docs, Whiteboards, and more?

ClickUp combines all your work into one platform to save time and eliminate the hassles of switching platforms. See the ClickUp difference for yourself: Create your free ClickUp Workspace now.

Questions? Comments? Visit our Help Center for support.

Receive the latest WriteClick Newsletter updates.

Thanks for subscribing to our blog!

Please enter a valid email

  • Free training & 24-hour support
  • Serious about security & privacy
  • 99.99% uptime the last 12 months
  • Get started
  • Project management
  • CRM and Sales
  • Work management
  • Product development life cycle
  • Comparisons
  • Construction management
  • monday.com updates

Your complete disaster recovery plan template

simple disaster recovery plan template word

Disaster can strike at any moment, disrupting workflows and wiping out entire information systems your company relies on. It could be natural disasters that damage your data servers or cyberattacks that threaten to leak sensitive information and compromise your security. The only way to ward off disasters of any kind is to come up with a contingency plan, and a disaster recovery plan template can help you do that.

A disaster recovery plan can bail you out of potentially crippling threats to critical business IT infrastructure. In this article, you’ll learn how to survive attempts to thwart your data protection efforts using the disaster recovery plan template. But first, we’ll outline what a disaster recovery plan is and why it matters.

Get the template

What is a disaster recovery plan template?

A disaster recovery plan template provides actionable steps to guide you toward system recovery in the wake of a disaster. Unlike a business continuity plan (BCP), the disaster recovery plan emphasizes information systems rather than HR and assets. Whereas the BCP puts a contingency in place for disruptions to workflows, the disaster recovery plan aims to give you a clear path to getting IT systems back online following an outage.

Download Excel template

Why use a disaster recovery plan template?

A disaster recovery plan template is usually a priority for businesses that rely on technology to fuel progress and productivity. The template is the failsafe that can bail you out of unexpected emergencies, such as a hardware failure or critical information leak. When information systems are down, you need a plan to bounce back and bring them back online in a timely fashion. That way, outages won’t be as detrimental to your productivity and, ultimately, your bottom line.

Hardware failures account for around 46% of idle company time , a sobering statistic that highlights the dangers of losing access to your information systems. Idle time is lost time, and lost time is money down the drain. A company hot site located away from the main premises is a potential solution to hardware or software issues.

Without a disaster recovery plan in place, you might not be aware of all the threats to your IT infrastructure. The template covers everything from natural disasters to cyberattacks so that you can be proactive in the face of threats to your business. 40% of small businesses never reopen following a disaster, so failure to anticipate such threats could prove catastrophic.

With the dependence on online systems to fulfill e-commerce orders and manage workloads, it would be naive to ignore the possibility of an outage. Prepare for every eventuality, and you’ll experience outages as blips, not severe setbacks.

What are some examples of disaster recovery plan templates?

1. business continuity plan template.

A template showing a business continuity plan

( Image Source )

The business continuity plan template is similar to a disaster recovery plan, but it takes a much broader scope. This plan focuses on how companies can respond to any issues that can hinder productivity levels or risk the company’s data.

The business continuity plan would factor in where employees work, evacuation procedures, and actions to mitigate various threats.

2. IT disaster recovery

Example of an IT disaster recovery plan template

The IT disaster template is essential for gathering all important data in a single place and can inform your disaster recovery and data management plans as you figure out how to protect data and restore it. Here, you can define your recovery point objective (RPO) to know how much time you can survive without access to key data.

A typical IT or data disaster template would include information on data storage, as well as what security measures you have in place to protect it at your data center. You could also factor in data backups and the necessary frequency to prevent a catastrophic loss.

3. Business impact analysis template

Business impact analysis template

A business impact analysis template analyzes potential areas where your business could face risks and threats. This assessment provides you with key information on how you can strengthen various departments and infrastructure to protect against attacks and how you should allocate resources during the recovery process.

4. General disaster recovery

A recovery plan for general disasters

The general disaster recovery plan should be your one-stop shop for all processes and procedures in the event of an emergency. You can use a template like this to outline evacuation procedures, emergency response guidelines, and other relevant information for employees.

While it’s wise to create individualized plans for each threat like a data breach or natural disaster, having a general plan for disasters can help inform the standard response protocol within your company.

Now that you have an idea of the different applications for disaster recovery plan templates, let’s look at monday.com’s streamlined disaster recovery plan template that can accomplish all of their purposes in one place.

monday.com’s disaster recovery plan template

The monday.com disaster recovery plan template will provide a clear framework for dealing with disruptions to your IT network. Use the template to identify and assess threats, categorize them according to severity level, and create action lists to speed up your response time. The disaster recovery plan template can act as a contingency plan. It’s a safety net that will catch you if your systems fail and help you bounce back to minimize losses and productivity slumps.

simple disaster recovery plan template word

On the monday.com Work OS , you can store sensitive information in permission-locked documents in the cloud, so you can still access important data if you do lose access to your IT network. The cloud-based software also allows you to access data analytics which can show you the extent of the outage impact on productivity levels.

simple disaster recovery plan template word

Downtime may be inevitable when systems fail, but monday.com remains online 99.99% of the time. Service level agreements (SLAs) are in place that guarantee uptime around the clock for monday.com, which can help mitigate issues related to data access when systems go down.

Disaster recovery plan template tips and tricks

To create a disaster recovery plan that can bring your company back from a catastrophic situation, you need to form a disaster response team. The disaster response team hierarchy will define who is in charge of leading the response and the teams that will work under the leader to execute the necessary actions.

Damage limitation measures can be put into place quickly, and everyone knows who they can contact in an emergency situation.

A broad overview of your company’s stance on disaster recovery can be crucial. Without a clear roadmap of how the team will deal with emergencies, getting systems back online can take a long time — at great expense to the company. A visual for your step-by-step disaster recovery process can get recruits up to speed at a glance without bogging them down in the details.

It’s also important to classify business threats according to the level of severity. When you categorize the various levels of threats, it’s easier to manage them as they arise. You’ll also have a system in place for quickly and conveniently logging relevant information so that you can adjust and improve your response in the future.

If you’re still uncertain about disaster recovery plan templates, here are the answers to some common questions about them.

FAQs about disaster recovery plan templates

How do you write a disaster recovery plan.

To write an effective disaster recovery plan, you must first identify all the potential sources that could threaten your business.

This can include:

  • cyberattacks
  • natural disasters
  • power outages
  • equipment failure
  • terrorist attacks

Once you’ve determined where the threats could come from, you’ll want to develop a game plan for dealing with them should they come to fruition. This typically focuses on how to get systems back online to streamline the recovery process and soften the impact on your business.

What are the 5 major elements of a typical disaster recovery plan?

The five elements every disaster recovery plan should include are:

  •  A disaster recovery lead and team
  •  An assessment of potential risks
  •  Data protection efforts
  •  Next steps regarding information systems recovery and
  •  An analysis of the damage and how to improve your response in the future

Each step is as important as the last since you don’t want to find flaws in your plan in the face of emerging threats.

What is disaster recovery with an example?

In light of the COVID-19 pandemic, many businesses have been scrambling to migrate data to the cloud and counteract the crippling effects it has had on everything from supply chain issues and employee turnover to the remote work conundrum. Yet, it isn’t just unexpected disasters that you have to watch out for.

In 2019, Microsoft’s customer support database was compromised after being inadvertently leaked by an employee. This was due to a change in security measures, which an employee misconfigured, and in so doing, caused the data leak. Microsoft was able to act quickly to secure the database the same day due to their disaster recovery plan.

Send this article to someone who’d like it.

  • +1 (800) 826-0777
  • VIRTUAL TOUR
  • Mass Notification
  • Threat Intelligence
  • Employee Safety Monitoring
  • Travel Risk Management
  • Emergency Preparedness
  • Remote Workforce
  • Location and Asset Protection
  • Business Continuity
  • Why AlertMedia
  • Who We Serve
  • Customer Spotlights
  • Resource Library
  • Downloads & Guides

Disaster Recovery Plan Template

Disaster Recovery Plan Template

Minimize Loss & Restore Critical Operations Faster

Disasters strike without warning, and their impacts on essential business functions can be catastrophic. Without an effective recovery plan in place, managing the aftermath takes considerably longer—increasing the risk to infrastructure, critical data loss, and disruption to services.

Recover from any disaster, faster

With this template, you’ll:

  • Build your disaster recovery leadership team and document contact information
  • Document all systems and processes and classify their recovery priority
  • Conduct a recovery analysis to understand what goes into recovery for each event
  • Review your plan to address gaps and make improvements as your processes evolve

Cookies are required to play this video.

Click the blue shield icon on the bottom left of your screen to edit your cookie preferences.

Cookie Notice

BreachSight

Vendor risk, trust exchange, product features, vendor risk assessments, security questionnaires.

  • Security Ratings

Data Leaks Detection

  • Integrations

AI Autofill

  • Financial Services

eBooks, Reports, & more

What is a disaster recovery plan + complete checklist.

Kyle Chin

A disaster recovery plan (DRP) is a set of detailed, documented guidelines that outline a business’ critical assets and explain how the organization will respond to unplanned incidents. Unplanned incidents or disasters typically include cyber attacks , system failures, power outages, natural disasters, equipment failures, or infrastructure disasters.

More specifically, a disaster recovery plan measures how capable an organization’s ability to restore IT infrastructure functionality and access to critical data, regardless of the disaster event.

A DRP should identify the responsibilities of staff within the organization, outline the step-by-step instructions for the disaster recovery process, and create plans to mitigate and reduce the impact of the incident so that the company can resume basic operations.

Why Is Having a Disaster Recovery Plan Important?

Disaster recovery plans are just one part of an overall security plan and should be established and implemented along with business continuity plans and incident response plans . Without these plans in place, companies can suffer catastrophic damage in form of data loss, data exposure, significantly reduced productivity, penalties and fines, reputational damage, lost revenue, and unplanned recovery expenses.

Creating disaster recovery plans, along with business continuity and incident response plans, can help build confidence with stakeholders, investors, clients, and business partners that demonstrate the capability and preparation to deal with any incident.

What is a Business Continuity Plan?

A business continuity plan (BCP) is similar to a disaster recovery plan, but a continuity plan is an overarching plan that outlines the steps needed for a business to continue operating in the event of an incident or disaster. A disaster recovery plan considers a more structured approach to the recovery process rather than the continuity process.

Learn more about business continuity plans >

What is an Incident Response Plan?

Incident response plans are critical to any security program because they provide detailed actions for responding and reacting to specific incidents. An incident response plan is focused on handling a cybersecurity incident and its fallout from start to finish, whereas a DR plan is a more robust plan that considers the potential of serious damage to the whole enterprise and how to restore technology.

Learn more about incident response plans >

Disaster Recovery Plan Checklist

Clear disaster response procedures are critical. Implementing disaster recovery quickly minimizes damage and speeds up recovery. The first few hours, in particular, can be critical. The disaster recovery plan’s emergency response procedures section should comprise clear, practical steps in language sufficient for widespread understanding.

A disaster recovery plan should be organized by location and type of disaster. No single disaster recovery plan template exists because every business is different, but a comprehensive disaster recovery plan should cover the following factors:

1. Perform a Business Impact Analysis (BIA)

A business impact analysis should be performed before creating a disaster recovery or business continuity plan . The analysis should determine the entire scope of potential aftereffects and impacts in case of a disruption to critical business operations.

Each potential disaster scenario must be planned for, and the systems and subsequent parties that will be affected must also be identified to determine which business components must be protected first to continue operating. The main difference between a BIA and BCP is that a BIA assesses the potential impact while a BCP outlines a plan based on the BIA to ensure operations are minimally affected.

Impacts that should be considered include:

  • Loss of sales or income
  • Cost of recovery (time, labor, equipment, staffing, public relations)
  • Total business downtime
  • Regulatory fines for failed compliance
  • Damage to reputation or customer trust

Ultimately, a BIA provides the necessary context and data for businesses to progress in their risk management and disaster recovery processes.

2. Perform Risk Analysis and Vulnerability Assessments

Risk analysis and vulnerability assessments identify the biggest threats and vulnerabilities that could potentially affect the business. The risk and vulnerability assessment process is designed to help businesses prioritize risk and vulnerability mitigation processes.

Different threats and vulnerabilities can affect different industries, so it’s important to identify which ones pose the biggest risk to your organization. Risks should be classified by the likelihood of occurrence and impact on assets, so the company can begin to plan business recovery processes surrounding those threats.

Risk analyses are important to anticipate and plan for the worst-case scenario and have plans in place to minimize the impact of a critical disaster. Once the risks and vulnerabilities have been identified, businesses can begin to build a risk management plan.

Risk analysis can be accomplished in two ways: qualitative and quantitative risk analysis methods . Qualitative risk analysis assesses risk using subjective data (such as perceived reputational impact) and hypothetical scenarios to determine disaster impact. Quantitative risk analysis measures risk through statistical probabilities and estimated quantifiable impact to determine risk tolerance and risk management cost investments.

Both processes should be conducted together to have a complete overview of the organization’s risk acceptance and resilience, which can then be used to make more informed business decisions.

Learn more about how to perform a cyber risk analysis >

2. Identify Roles and Responsibilities

A disaster recovery plan needs to define the roles and responsibilities of the disaster recovery team or those within the organization responsible for the following processes:

  • Maintaining business continuity systems
  • Incident reporting to executive management, stakeholders, and related authorities
  • Who is in charge of overseeing the crisis and ensuring recovery
  • Team members’ roles in securing and protecting critical business components
  • Contacting third-party vendors or affected parties
  • Liaising with people external to the organization, such as customers, clients, and the press

3. Take Inventory of Assets

To properly manage a cyber incident or cyber threat , it’s important to understand the complete overview of the assets an organization handles. Taking inventory of the organization’s IT infrastructure, including hardware, software, applications, and critical data allows the organization to prioritize the most valuable systems and assets to protect.

Asset inventory should be updated regularly in the disaster recovery plan, especially if there are large changes to the asset management strategy. To facilitate prioritization, the inventory should categorize inventory as follows:

  • Critical assets essential to business operations
  • Important assets, such as applications used once or more per day and whose absence would disrupt typical operations
  • Unimportant assets, which are accessed or used less than once per day

Sensitive data , such as payment details, intellectual property, and personally identifiable information (PII) , can also be subject to compliance requirements . A disaster recovery plan needs to address how critical data is handled during a crisis or disaster in relation to compliance standards.

In addition, it’s important to note that the people with the authority to access sensitive data during normal business operations may differ from those who can access sensitive data during a disaster to ensure its safety.

4. Disaster Recovery Sites

Disaster recovery sites refer to where the company’s assets are located and where they will be moved if disaster strikes. Businesses need to have the sites defined ahead of time should an incident occur, whether the assets are physical or digital.

The three types of recovery sites are as follows:

  • Cold sites — Used to store data backups but cannot immediately run systems.
  • Warm sites — Functional data centers that allow access to critical systems. However, up-to-date customer data may be unavailable.
  • Hot sites — Functioning data centers that contain IT equipment and personnel to use it, as well as up-to-date customer data.

In the event that businesses are still using physical documents and storage media that are still important to business operations, the disaster recovery plan also needs to include where these physical copies will be stored offsite in case of disaster.

As good practice, recovery sites and data backups should be updated regularly. Organizations should implement backup procedures at least a few times per week to ensure business continuity.

5. Disaster Recovery Testing

Much a fire or earthquake drill, it’s necessary to test the disaster recovery procedure and its procedures at least once a year. The plan should be tested in a simulated situation that varies in complexity to ensure protection against all threats.

Testing phases should accomplish the following steps:

  • Identify faults and inconsistencies within the plan that can lead to potential miscommunication or improper incident management
  • Ensure all relevant team members know their specific roles, duties, and workloads
  • Simulate a live cyber attack or other disasters
  • Test success of recovery site upload and backup processes

Regular testing should include updates to the plan and any new threats or vulnerabilities that pose a risk to critical assets.

6. Communication or Reporting Plan

Communicating information about the nature, impact, and cause of a disaster can be critical to the company’s reputation. Timely communication and incident reporting may also be required to comply with cybersecurity regulations . Therefore, the disaster recovery plan needs to define who will deliver what information to whom in the event of a disaster.

Parties that need to be kept up to date will include any or all of the following:

  • Stakeholders or investors
  • Executive management
  • Staff and employees
  • Relevant third-party vendors
  • Governing authorities
  • Customers and clients
  • Media outlets and press
  • Legal counsel

To ensure that communication is clear and prompt, the plan should outline who has primary communication responsibilities and which communication channels they should use.

7. Minimum Physical Facility Requirements

A part of the disaster recovery plan should include the minimum physical facilities a business needs to operate if its usual facility is rendered unusable by a disaster, such as an earthquake. Minimum physical facility requirements should include how much space is required, where it needs to be located, and what equipment is required.

8. RTO and RPO

As part of the disaster recovery planning process, businesses also need to define its RTO and RPO as part of its recovery strategy:

  • Recovery Time Objective (RTO) - A business’s RTO is how long it can tolerate an interruption to normal operations. This can be anything from a few minutes to many hours, depending on the nature of the business.
  • Recovery Point Objective (RPO) - The RPO refers to how much data the organization can stand to lose and is normally measured in time, such as an hour of data or 24 hours of data. A business that backs up once daily considers its RPO 24 hours.

Benefits of a Disaster Recovery Plan

Ultimately, the aim of a thorough disaster recovery plan is to facilitate faster response and smoother restoration if disaster strikes, such as a data breach or cyber attack that results in data loss or downtime .

With the increasing prevalence of cyber attacks and human error in the information technology (IT) sphere involving malware like ransomware , affected businesses are seeing rising costs and damages due to poor recovery execution and extended downtimes. It’s imperative to have strong disaster recovery processes as part of the entire business strategy

  • Lower Cyber Insurance Premiums - The modern threat landscape is such that more businesses require cyber insurance to protect themselves in case of a severe cyber attack. The cyber liability insurance industry has reached a point where it can no longer insure all businesses unless they have clearly defined security programs that minimize its overall risk. Having a disaster recovery plan can significantly lower the overall risk profile of a business and thus lower the associated cyber liability insurance premiums .
  • Fewer Recovery Costs - Formal policies and procedures demonstrating a firm’s preparedness for unplanned events can also lower costs during a data breach by helping team members respond to the issues, shortening the data breach lifecycle. The more time that is spent responding to the disaster can lead to increased damages and loss of business.
  • Minimal Penalties - In heavily-regulated sectors like healthcare or public entities, penalties for a data breach and non-compliance with cybersecurity regulations can be costly. The longer a data breach lasts, the more significant the potential penalties can be for non-compliance. A business with a disaster recovery plan will likely recover far more quickly than a company without one.
  • Minimal Business Interruption - Anything facilitating restoring technology will reduce costs for the organization if an unplanned incident interrupts operations. An excellent IT disaster recovery plan can differentiate between minimal impact and complete operational shutdown. When a cyber attack or another incident interrupts critical services, organizations must do all they can to restore technology and normal business processes as quickly as possible.

What Is a Disaster Recovery as a Service (DRaaS)?

A DRaaS provider is a third-party provider that uses cloud technology to facilitate rapid restoration of data servers and applications in case of an emergency or disaster.

A third-party solution provider’s security policies and procedures will impact data and database recovery, so it’s highly recommended to work with a trusted vendor that includes data protection as a core part of their offering. Subscribers should also consider the capacity of the provider to ensure it can handle the data transfer required for backing up and restoring the business’s information systems effectively.

Cloud disaster recovery solutions can have the following benefits for modern businesses.

  • Connectivity - One of the benefits of DRaaS is that restorations can be initiated from any location using various kinds of computers, which is ideal in a disaster scenario that may affect physical locations and data. It makes sense to use a provider in another region to avoid the likelihood of the DRaaS provider being affected by the same physical disaster as the subscriber. This way, a business affected by a geographically-specific disaster can use cloud services to create a functional data center in a new location to restore its applications and customer data.
  • Instant Mirroring - Another benefit of DRaaS is that they mirror data changes instantly. This cloud service creates a backup database server that copies the master database server created on the fly. With such a system, restoration can be performed from a point seconds before an outage.
  • Cost-Effective - For many organizations, migrating to cloud services for data management and disaster recovery processes is a cost-effective contingency plan for disruptive events. Excellent cloud service DR providers provide around-the-clock data protection and data management , keeping software up-to-date and monitoring the network to prevent data breaches in the first place. They can also respond quickly and automatically in the event of a disaster.

Reviewed by

Kaushik Sen

Kaushik Sen

Ready to see upguard in action, ready to save time and streamline your trust management process, join 27,000+ cybersecurity newsletter subscribers.

 alt=

Related posts

The top cybersecurity websites and blogs of 2024.

Abi Tyas Tunggal

14 Cybersecurity Metrics + KPIs You Must Track in 2024

What are security ratings cyber performance scoring explained, why is cybersecurity important, what is typosquatting (and how to prevent it), introducing upguard's new sig lite questionnaire.

Caitlin Postal

  • UpGuard Vendor Risk
  • UpGuard BreachSight
  • Product Video
  • Release notes
  • SecurityScorecard
  • All comparisons
  • Security Reports
  • Instant Security Score
  • Third-Party Risk Management
  • Attack Surface Management
  • Cybersecurity

WTO / Business / Planners / 20 Free Contingency Plan Templates (7-Steps Guide)

20 Free Contingency Plan Templates (7-Steps Guide)

A contingency plan , also known as an emergency preparedness program, emergency plan, emergency preparedness handbook, or disaster recovery plan, is an organized plan that specifies how an organization will handle a crisis.

It involves identifying the risks, evaluating and implementing mitigation strategies, and communicating plans with relevant stakeholders. 

Contingency planning outlines the steps that must be taken in the event of an unfavorable incident. This ensures that the organization can continue normal operations as soon as possible after a potential disruption occurs.

As a business manager, it is important to know what steps to take if some untoward incident happens. This plan is a detailed document that tells you how to deal with that situation in the best possible way. In this article, we will look at why you should have a plan of  contingency, how it works, and how to create an effective plan. We will also provide free downloadable templates that you can use as an example for creating your plan, or you can customize them and print them for use.

Free Templates

Free Downloadable General Contingency Plan Template 01 in Word Format

Word format

Great Comprehensive General Contingency Plan Template 12 for Excel Sheet

Excel format

Best Printable General Contingency Plan Template 14 as PowerPoint Slide

The Significance of the Contingency Plan

There are many reasons you should have this plan. The most important reason to have this plan is that it can help minimize the potential loss, damage, and expenses of a business. This plan of  contingency gives you an outline of all your alternatives in any untoward situation.

It teaches your leadership team how to respond should something happen, and it helps ensure that your survival and continued operations are not compromised in the event of an untoward incident. Without this plan, your leadership team may not know what to do, resulting in disastrous results.

Another reason you should have this plan is that it can help your business be more efficient. If you have a plan in place, you can start taking steps to minimize any potential losses as soon as you become aware of an incident that has the potential to disrupt your business. This is important because it prevents the same sum of money from being used twice to try to recover lost property and stop service and product interruptions.

It is important to note that contingency planning is not limited to planning for major crises such as natural disasters that may disrupt business operations; it can also include planning for how to deal with situations that may not appear to be threatening but can hurt how your business operates.

If your supplier does not deliver goods on time, you will need this plan to ensure that your services are not disrupted by this.

The Process: Step-by-Step

Before making any  contingency plans, you must determine how likely an event is to occur. This evaluation can be carried out by looking at the past performance of your company or other businesses’ plans.

Here is a step-by-step guide to creating your plan:

Step 1: Create an overview of the company’s essential processes

Start by creating an overview of all the essential processes that your business relies on. This may include key systems like computer systems, equipment, and people. You might include the procedures and resources used in production.

If your company makes money by manufacturing goods.

This helps you assess which are the most important elements of your business and identify those that need to be protected the most. Then, you will be able to focus on the procedures or crucial factors that are most important for you to take into account when making important decisions.

Step 2: Identify and make a list of the key risks

After creating an overview of the processes that are important to your business, it is important to identify and make a list of all the risks that may affect them. These are critical components of your business that must be safeguarded against potential threats.

If you sell goods, then include things like sensitive customer data or financial data. You will also want to consider the most expensive or critical processes in your business, as they are likely to have the biggest impact because they have more associated risks.  

Step 3: Prioritize risks based on their impact

Based on the impact a risk may have on your business, you must prioritize the key elements in your plan for contingency. This means that those elements that have the greatest potential to disrupt your business operations and those that can potentially have the most severe consequences are placed at the top of the list.

If your company relies on selling its products in foreign markets, international disruptions such as inflation, natural disasters, or trade embargoes should be prioritized in your plan.

Step 4: Make a quantitative risk assessment

The most important risks must be identified before you can evaluate their potential effects on your company.  It is important to consider these quantitatively, as this will help you prioritize the elements of your business that have the most risk associated with them. Make a quantitative assessment by considering what will happen if these events occur and their likely impact on your business. By giving points to each identified risk and adding them up, you can perform a quantitative risk assessment .

If a fire breaks out in your business and damages your computer system, which prevents you from functioning effectively, you may assign 10 points to such an occurrence. This is because it may have a serious impact on your business.  

Step 5: Calculate the potential cost of each risk

Once you have identified the risks that may have the most impact on your business, it is important to calculate how much it would cost to recover from these disruptions. You can carry out this assessment by estimating the value of each element identified in your plan for contingency.

If you are investigating how vital your computer system and data are to your business, you can calculate how much it would cost to replace them. You can do this by considering the cost of new systems or the amount of time it would take to get these replaced.

Once you have calculated how much it would cost to recover any disruption, you must then sort the risks into three categories: high, medium, and low. This will help you identify the highest risks and focus your efforts on dealing with them first. High risks are your priority, and you should focus on addressing them first.  

Step 6: Create a contingency plan for prioritized events

After conducting a quantitative risk assessment, you will be able to prioritize the risks that have the greatest potential for harm. This means that these are the risks that should be considered in your plan for contingency. When creating this plan, it is important to remember that the plan should have a smooth progression of actions.

This means that it should not just be a list of actions that need to be carried out in an expedited manner.

If your suppliers fail to deliver goods to you on time, you need to prioritize your response and quickly make plans that will ensure adequate supplies are available.

Consider using a pre-made template to guarantee that your plan includes everything. By using a template, you can quickly put together a useful plan and make sure that you take care of all the contingency plan’s essential tasks.

Once you have completed your plan for contingency, you will need to share it with the concerned parties in your business. This includes the key people who will be responsible for executing your responses. It is important to get these people involved and engaged in the process so that they are fully aware of their responsibilities when an incident occurs.

By sharing your plan with all of the parties involved, you can ensure that they know what their roles are during an incident and what actions they must take to respond effectively.

Some Quick Tips

To help you create an effective plan for your business, here are some tips that you may want to consider: 

Seek advice from outside experts

By consulting people who are not involved in your business, you can get a fresh perspective on your business and its future. This includes experts from various fields or from related industries who might be able to give you advice. This is important as it allows you to see a different perspective on the events that may occur in your industry.

Lead by example

Lead by example when creating a contingency plan for your business. This means that you must set an example for the team as a whole and emphasize the value of this plan. Your employees are more likely to adhere to this plan strictly if you take it seriously.

Keep it simple

It is important to keep your plan of  contingency simple and easy to follow. This means that the plan needs to clearly define what the major steps are and what the expected outcomes will be. Your plan needs to include a clear definition of these impending events so that you can communicate it to everyone involved in its execution.

Do not over complicate your plan by adding unnecessary elements. Your plan of contingency will be most effective and serve you well if you keep it as simple as possible.

Keep it up to date

To make sure that your plan is effective, you will need to update it regularly. This means that you must revisit your plan regularly to ensure that it remains relevant to your company’s changing circumstances. Keeping your plan of contingency up to date ensures that the information is not out of date and can be used when needed. 

Final Thoughts

How you manage the risks associated with your business will have a large impact on its success. By developing a contingency plan, you will be better prepared to deal with risks and unexpected situations.This plan will also enable you to consider the likelihood of an incident occurring and implement appropriate measures to help mitigate the impact of this event. Contingency planning should always be a part of any organization’s strategic planning process. By developing this plan early in the process, you will ensure that any risks that may affect your business are identified and managed properly. It is important to remember that all situations are unique, so it is also essential to adapt your plan accordingly as your business grows and changes.

About This Article

Jill Newman

Was this helpful?

Great! Tell us more about your experience

Not up to par help us fix it, keep reading.

Department Budget

Free Department Budget Template – Excel

Consultant Time Tracking Template

10 Free Consultant Time Tracking Templates for Excel

Construction Scope of Work

Free Construction Scope of Work Templates

SWOT Analysis

Analysis , Uncategorised

10 free swot analysis templates (word, excel, ppt), thank you for your feedback.

Your Voice, Our Progress. Your feedback matters a lot to us.

All Formats

Plan Templates

9+ simple it disaster recovery plan templates.

Disasters are indeed great equalizers. Both natural and man-made disasters are inevitable. These are scenarios that cut across people’s socioeconomic status, race, nationality, age, and culture. They have the power to brought about widespread damages not just to people’s properties but also even innocent lives. You may also see Plan Templates .

simple disaster recovery plan template word

Plan Template Bundle

plan template bundle

  • Google Docs

Simple IT Disaster Recovery Plan Template

it disaster recovery plan template

  • Apple Pages

Free Basic IT Disaster Recovery Plan Template

basic it disaster recovery plan template

Free School IT Disaster Recovery Plan Template

school it disaster recovery plan template

Free Healthcare IT Disaster Recovery Plan Template

healthcare it disaster recovery plan template

Free IT Disaster Recovery Plan for Small Businesses

it disaster recovery plan template for small business

Plan for an Efficient Disaster Recovery

  • Basic IT Disaster Recovery Plan
  • School IT Disaster Recovery Plan
  • Healthcare IT Disaster Recovery Plan
  • IT Disaster Recovery Plan for Small Business
  • Infrastructure Disaster Recovery Plan
  • IT Services Disaster Recovery Plan
  • Business Continuity and Disaster Recovery Plan
  • Sample Disaster Recovery Plan Template

Free IT Infrastructure Disaster Recovery Plan Template

it infrastructure disaster recovery plan template

Free Simple IT Services Disaster Recovery Plan Template

it services disaster recovery plan template

Free Simple IT Network Disaster Recovery Plan Template

it network disaster recovery plan template

Free IT Business Continuity and Disaster Recovery Plan Template

it business continuity and disaster recovery plan template

Key Points to Remember in Terms of IT Disaster Recovery Plans

  • To develop a contingency planning statement
  • To conduct the business impact analysis in order to know which aspect of the business has critical IT issues
  • To identify preventive controls in order to reduce the effect of system disruptions
  • To develop recovery strategies
  • To develop an IT contigency plan
  • Conduct training exercises
  • Ensure that the integrity of the professional plan is operational and maintained

More in Plan Templates

Business Disaster Recovery Plan Template

Healthcare disaster recovery plan template, bank disaster recovery plan template, flood disaster recovery plan template, natural disaster recovery plan template, hipaa disaster recovery plan template, company disaster recovery plan template, website disaster recovery plan template, disaster recovery plan template for schools, software disaster recovery plan template.

  • 7+ Financial Plan Templates
  • 10+ Operational Plan Templates
  • 9+ Training Plan Templates
  • 5+ Shooting Schedule Template
  • 11+ School Counselor Lesson Plan Templates in PDF | Word
  • 9+ Interdisciplinary Lesson Plan Templates in PDF | MS Word
  • 10+ Business Continuity Plan Templates in Google Docs | Ms Word | Pages | PDF
  • 18+ Compensation Plan Templates in Google Docs | MS Word | Pages | PDF
  • 10+ Executive Bonus Plan Templates in PDF
  • 8+ Facility Management Plan Templates in PDF
  • 10+ Diversity Recruitment Plan Templates in PDF | MS Word
  • 11+ Audit Corrective Action Plan Templates in MS Word | Excel | PDF
  • 9+ Recruitment Agency Marketing Plan Templates in PDF
  • 10+ Recruitment Marketing Plan Templates in PDF | MS Word
  • 10+ Student Recruitment Plan Templates in PDF | MS Word

File Formats

Word templates, google docs templates, excel templates, powerpoint templates, google sheets templates, google slides templates, pdf templates, publisher templates, psd templates, indesign templates, illustrator templates, pages templates, keynote templates, numbers templates, outlook templates.

Get the Reddit app

Resource for IT Managed Services Providers

Disaster recover plan templates

I am looking at starting a business to help clients develop disaster recovery plans. Looking for some templates anyone interesting in sharing?

Edit: this community is awesome thanks for all the input peeps.

IMAGES

  1. 52 Effective Disaster Recovery Plan Templates [DRP]

    simple disaster recovery plan template word

  2. 52 Effective Disaster Recovery Plan Templates [DRP]

    simple disaster recovery plan template word

  3. Your complete disaster recovery plan template

    simple disaster recovery plan template word

  4. IT Disaster Recovery Plan Template

    simple disaster recovery plan template word

  5. 52 Effective Disaster Recovery Plan Templates [DRP] ᐅ TemplateLab

    simple disaster recovery plan template word

  6. 52 Effective Disaster Recovery Plan Templates [DRP] ᐅ TemplateLab

    simple disaster recovery plan template word

VIDEO

  1. DISASTER RECOVERY PLAN

  2. Unit 1.3.2 Disaster Recovery Planning (CISSP Chapter 18)

  3. Introduction to the Multifamily Disaster Preparedness Plan Template

  4. Blulelock's Disaster Recovery Playbooks

  5. Best Disaster Recovery Strategy! 🤯 🔑

  6. The Ultimate Oracle Cloud Disaster Recovery Cheat Sheet

COMMENTS

  1. Free Disaster Recovery Plan Templates

    Download free disaster recovery plan templates in various formats, such as Word, Excel, PowerPoint, and PDF. Customize the templates to fit your business needs and manage any disruption or emergency situation.

  2. Free Download

    Download free templates for businesses, universities/colleges, government, project managers and more. Here you'll find a number of free disaster recovery and disaster response templates to help you build your disaster response strategy and plan. Make great-looking disaster plan materials in minutes. Easily customize in Microsoft Word or ...

  3. The 11 Best Free Disaster Recovery Plan Templates Online

    Find 11 examples of disaster recovery plans for different scenarios and industries. Compare features, benefits, and drawbacks of each template and choose the best one for your needs.

  4. How to Write a Disaster Recovery Plan + Template

    Writing and maintaining a disaster recovery plan requires collaboration and coordination among key stakeholders across an organization and can seem intimidating. Below we'll outline the process step by step to help you get started. 1. Define the plan's objectives and scope.

  5. 52 Effective Disaster Recovery Plan Templates [DRP]

    Table of Contents [ Show] A disaster recovery plan is a set process or a documented set of procedures which are created in order to retrieve the IT infrastructure of a business in the event of a disaster, which is why is can also be referred to as an IT disaster recovery plan. A disaster recovery plan example would be a written document with ...

  6. Disaster Recovery Plan Template

    Our disaster recovery plan template will help you create an effective disaster recovery plan for your organization. 1. Disaster Recovery Plan Goal. The goal of this disaster recovery plan is: To protect [Sender.Company] 's core operations. To ensure that critical business functions continue in the event of a disruption.

  7. Free disaster recovery planning templates

    Download our free templates today to help create the best disaster recovery plan for your business. When it comes to creating and documenting business continuity (BC) and disaster recovery (DR) plans, it's necessary to expend a significant amount of time and effort. One potential way to ease this burden is to use disaster recovery or business ...

  8. Disaster Recovery Plan Templates in Word

    Download for Free, Edit on MS Word with Ease, and Print with Confidence. Be Prepared for the Unexpected with Our Professional Disaster Recovery Plan Templates. Our Formal Word Files Provide Detailed Instructions to Help You Respond to Unplanned Incidents. Our Expertly-prepared Examples include Simple, Basic, and Professional Examples of ...

  9. Free disaster recovery plan template in Word

    Moreover, WPS comes with 100,000+ free templates that you can use for different purposes. The best five disaster recovery word templates offered by WPS are: 1. Simply Weekly Plan. For businesses looking to create weekly plans to get through disasters, this Simply Weekly Plan template is the best bet.

  10. Simple Disaster Recovery Plan Template

    Our Free Simple Disaster Recovery Plan is Designed Alongside Professionals in the Field to ensure that you are able to outline ways to counter or minimize disaster scenarios in your company. Edit the Document's Elements—the Project Details, Timeline, Action Plan, and Budget—in our Free Editor. Download the Document in your Format of Choice ...

  11. Disaster Recovery Plan Template (MS Word+Excel)

    Download this Disaster Recovery Plan template to describe the IT framework and procedures to be activated in the event of a disaster occurring. This DR Plan includes a 32 page MS Word template and 12 Excel spreadsheets as well as Business Impact Analysis, Damage Assessment Report and Test Report templates.

  12. Simple Disaster Recovery Plan Template

    This simple disaster recovery plan template is for businesses of all sizes and industries to create a plan to recover from a disaster or outage. It provides a comprehensive structure for mapping out every step in the process and ensuring that all necessary measures are taken to prevent downtime, minimize disruption, and protect the business and ...

  13. Disaster Recovery Plan Checklist & Free Template

    13-Step Disaster Recovery Plan Checklist. 1. Assess the risks and impacts. Conduct a thorough risk assessment to identify potential disasters and emergencies and look for vulnerabilities. Then, perform a detailed business impact analysis to understand the potential impact of disasters on your business operations.

  14. Free IT disaster recovery plan template and guide

    IT disaster recovery plans provide step-by-step procedures to recover disrupted systems and networks, and they help organizations resume normal operations. The goal of these processes is to minimize any negative impacts to company operations. A successful plan has numerous elements, so using a disaster recovery plan template, customized to suit ...

  15. Disaster Recovery Plan Template Basic

    This Disaster Recovery Plan Template was designed to assist you in the development of your Disaster Recovery Plan. This Disaster Recovery Plan Template was developed using the following resources. You are free to edit the Disaster Recovery Plan Template as you see fit. The objective of a disaster recovery plan is to ensure that you can respond to a disaster or other emergency that affects ...

  16. 10 Free Continuity Plan Templates in Word & ClickUp

    This business continuity plan template even includes a simple visualization you can share with other team members to make informed group decisions in less time. 🙌 ... Then you'll love the Word Business Continuity Plan Template by Disaster Recovery Plan Template. It's a publicly available version of MIT's Business Continuity Plan, so ...

  17. PDF Disaster Recovery Plan

    through a process to customize the template or create a comprehensive DR Plan that best meets your own requirements and goals. At a Glance A Disaster Recovery Plan template (DR Plan) is a detailed IT document that provides a blueprint for recovering from common IT-based business disruptions like: • Environmental Catastrophes

  18. Your complete disaster recovery plan template

    A disaster recovery plan template provides actionable steps to guide you toward system recovery in the wake of a disaster. Unlike a business continuity plan (BCP), the disaster recovery plan emphasizes information systems rather than HR and assets. Whereas the BCP puts a contingency in place for disruptions to workflows, the disaster recovery ...

  19. Disaster Recovery Plan Template

    With this template, you'll: Build your disaster recovery leadership team and document contact information. Document all systems and processes and classify their recovery priority. Conduct a recovery analysis to understand what goes into recovery for each event. Review your plan to address gaps and make improvements as your processes evolve.

  20. What is a Disaster Recovery Plan? + Complete Checklist

    A disaster recovery plan (DRP) is a set of detailed, documented guidelines that outline a business' critical assets and explain how the organization will respond to unplanned incidents. Unplanned incidents or disasters typically include cyber attacks, system failures, power outages, natural disasters, equipment failures, or infrastructure ...

  21. 20 Free Contingency Plan Templates (7-Steps Guide)

    A contingency plan, also known as an emergency preparedness program, emergency plan, emergency preparedness handbook, or disaster recovery plan, is an organized plan that specifies how an organization will handle a crisis. It involves identifying the risks, evaluating and implementing mitigation strategies, and communicating plans with relevant stakeholders. Contingency planning outlines the ...

  22. IT Disaster Recovery Plan Template

    9+ Simple IT Disaster Recovery Plan Templates. Disasters are indeed great equalizers. Both natural and man-made disasters are inevitable. These are scenarios that cut across people's socioeconomic status, race, nationality, age, and culture. They have the power to brought about widespread damages not just to people's properties but also ...

  23. Disaster recover plan templates : r/msp

    Thanks! For those concerned about a RAR inside a ZIP, Bitdefender finds no issues with the files inside. The largest Word document is a disaster recovery workbook for Alberta schools with a bunch of graphics (so it's a large file), one is from the State of Maryland Department of IT (also a workbook/template), one is a template from SearchDisasterRecovery. The PDFs are from the SANS Institute ...