business continuity plan example for manufacturing company

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Manufacturing Business Continuity Plan [2024 Guide]

• October 28, 2023

Maintaining business continuity in manufacturing is critical for preventing a costly halt in production. But unfortunately, not all manufacturers are equipped to prevent every disruption.

From natural disasters to data loss, manufacturers face a wide range of threats that can interrupt operations for hours, days or even weeks. In this post, we outline some of the key systems and planning strategies that can help these companies avert a major disaster.

Why business continuity in manufacturing is so important

Every manufacturer knows the fear of an unexpected freeze in production …

When a product can’t be produced, it can’t be ordered. When it can’t be finished on time, it can’t be delivered on time. When workers can’t do their jobs, productivity and profits go down the tube.

These consequences can translate into a major loss of revenue and potentially breach customer agreements in the process.

It only snowballs from there.

Production disruptions almost literally “throw a wrench in the works,” affecting nearly every other operation within the organization. They can sever customer relationships … hurt the company’s credibility … and weigh down the bottom line for years to come (assuming the company even makes it that long): a  failure to maintain business continuity  in manufacturing can threaten a company’s survival.

Threats to production

One of the most common threats in manufacturing is a breakdown in production equipment. That’s why manufacturers invest heavily in human capital, hiring skilled engineers and other specialists who can rapidly make repairs when needed.

However, manufacturers should be investing just as wisely in protection against other threats that are as destructive:

• Malware : Cyberattacks like ransomware can destroy your data in a matter of minutes, making your critical applications unusable and locking you out of the files that your company runs on.
• Natural disaster : Severe weather events and other natural disasters pose a major risk to your manufacturing equipment and personnel. If a factory is destroyed, and there’s no backup plan, operations may never resume,
• Fire & smoke : Even if a fire is contained, smoke damage can derail your production schedule and cause a health risk to workers. Manufacturers must not only comply with local fire codes to prevent accidents, but also must have a continuity plan that ensures production can continue soon after a disruptive incident.
• Flooding : Whether due to a severe weather event or interior damage, such as a pipe break, flooding inside a building can cause costly damage to manufacturing equipment and processes.
• Utility outages : An extended power outage or loss of other critical utilities like natural gas can result in lengthy manufacturing interruptions. Having access to redundant systems is essential for manufacturers that cannot afford to wait on utility companies to restore service at their leisure.
• IT disruptions : Data loss, network outages, server failure, software errors – each of these disruptions can have a severe impact on manufacturing operations, especially if there are no continuity systems in place.

A $1.4 billion nightmare

One of the most high-profile manufacturing disruptions in the last few years was the 2017 ransomware attack on U.S. pharmaceutical giant Merck. Hundreds of companies around the globe were sidelined by the same ransomware strain, commonly referred to as NotPetya. But in the years that followed, details emerged that showed the attack was particularly costly for Merck.

The attack  disrupted  the company’s manufacturing, research and sales operations. Company email went down. 70,000 employees lost access to their computers (many were told to simply stay home).

Initial estimates put the financial impact of the attack at about $310 million. But the full scope of the damages didn’t become clear until 2022, when Merck won a lawsuit against its insurance company to recoup some of the losses. The lawsuit revealed the real costs of the Merck ransomware attack totaled $1.4 billion.

Here’s how the costs added up, according to court proceedings:

• $135 million in lost revenue
• $175 in remediation costs to bring Merck’s systems back online
• $870 million to remediate disruption and encrypted files; improve security; and acquire new equipment

These are staggering figures, especially considering that the disruption was initially believed to have lasted only a week. These numbers should alarm every manufacturer, especially smaller companies that don’t have the same financial resources to survive such an outage.

Manufacturing disaster recovery plan template

A disaster recovery plan (DRP) is a comprehensive document that outlines an organization’s protocols for responding to an operational disruption. A DRP is sometimes also referred to as a business continuity plan (BCP), although the two documents are actually a bit different. (Disaster recovery is a subset of business continuity and is sometimes focused specifically on IT-related disasters.)

Every manufacturing company—and indeed all organizations, regardless of industry—should have both a BCP and a DRP to ensure the organization is prepared for every possible disaster.

While every company is unique, a basic  manufacturing disaster recovery plan template  should include the following sections:

Vulnerable to attack

Over the last few years, the manufacturing industry has been  hit hard  by ransomware attacks.

Boeing, Nissan, Mondelez and Renault are just a few of the big-name producers that have been derailed by infections.

Hackers are specifically targeting manufacturers because they know that these companies are often more willing to pay higher ransom demands if their production is halted. But that’s only part of it.

Experts say that manufacturing companies also tend to be more vulnerable to attack, due to use of outdated software and unpatched operating systems. Production systems are often supported by older applications that were built in-house and have not been updated with the latest security controls. Hackers then take advantage of these flaws (as well as mishaps by unsuspecting employees) to infiltrate the company’s network.

And unfortunately, despite the fact that some subsets of manufacturing, such as pharmaceuticals, are highly regulated by federal laws, the industry does not face the kind of strict business continuity regulation as sectors like healthcare do.

A lack of redundancy

Creating operational redundancy is one of the best things manufacturers can do to ensure continuity after a disruption.

• If equipment fails, there should be a backup (or parts readily available for quick repair).
• If employees go on strike, there should be others who are already trained and can quickly fill in their shoes.
• If critical data is lost, there should be a backup.
• If an entire facility is destroyed, there should be another location ready to go.

Understandably, small manufacturers won’t have the resources for Redundant Everything. However, they should still have a plan.

Anticipating a potential disaster, and knowing how to adequately respond, is the best thing a company can do to avert a prolonged disruption (which is why a thorough risk assessment and impact analysis are so important).

For example, a small manufacturer might not be able to afford secondary production equipment that just sits around in case of a disaster. However, they should absolutely have a plan for repairing such equipment, or quickly acquiring new equipment, or leasing some through a third-party facility if needed. There must be a plan for how the business will keep running.

The need for better data backups

We’ve mentioned how ransomware and other forms of data loss can threaten manufacturers. Whether it’s customer records, inventory data, order information or the software that keeps everything running, a sudden loss of this vital data can bring operations screeching to a halt.

Having backups is essential. But also, it matters how that data is backed up and how dependable it is when you need it most.

Too many manufacturing companies are relying on outdated backup technologies that are prone to failure during recovery and also vulnerable to threats like ransomware.

For stronger data protection, companies should be deploying advanced  disaster recovery systems  that provide:

• Higher backup frequency:  The ability to perform backups more often (every few minutes, if necessary), so that data loss is minimized when you need to roll back to the last recovery point.
• Faster access to data:  The ability to instantly recover lost files or even whole servers via virtualized backups or other recovery methods. With virtualization, you don’t need to wait for a full restore to start using your critical applications again – you can spin up a machine in seconds.
• More resilient backups : Dependable backups that don’t fail during recovery and are protected by automated checks that validate the integrity of the data. For example, BC/DR solutions from Datto use image-based backups that capture a complete picture of a protected server at every backup, without being dependent on previous backups.
• Hybrid cloud protection : Backups stored locally and in the cloud to create redundancy in case on-premise infrastructure is destroyed.
• Built-in ransomware detection : An added layer of  protection  built into the backup system, a la the Datto SIRIS and ALTO, which automatically scan each backup for signs of an infection.

Now more than ever, manufacturers depend on data to keep production moving. A failure to adequately protect that data is just as risky as failing to safeguard any other aspect of your operations.

Without proper planning, combined with detailed protocols and dependable BC/DR technologies, producers leave their companies at risk of a catastrophic break in continuity.

The case for cyber insurance

Even with backups, manufacturers need to be prepared for the risk of costly cyberattacks such as ransomware. As such, cyber insurance has become an increasingly common layer of protection for manufacturing companies (and other sectors) to recoup losses that do occur. This is especially critical for smaller manufacturers that do not have the financial resources to withstand an extended outage or large-scale data loss.

Sonit Jain, CEO of GajShield Infotech, writes for CXO Outlook: “Cyber insurance is needed for the following liability coverage in case a cyber-attack hits a manufacturing company’s business architecture, [including] first-party liabilities such as credit monitoring, identity theft, procurement data restoration, contact centre set up, direct ransomware attacks and similar others.” Additionally, he writes, insurance can provide coverage for the costs of lawsuits, regulatory investigations and electronic and social media liability.

Business continuity plan checklist for manufacturers

Throughout this post, we’ve highlighted some of the core components of a business continuity plan for manufacturers. But if you’re developing a BCP for the first time, then it may help to have a high-level overview of what you’ll need to create the plan. Here is a checklist of basic questions you can use to get started:

• Who will create the BCP? Which individual(s) will manage it over time? Will they have access to different department heads to gather the information they need to develop the plan?
• What is the objective of the BCP? Is it focused on a single aspect of operations or the entire company?
• How often will the plan be reviewed? When should it be updated?
• What are the risks? Which threats pose a risk to production or critical business operations?
• What is the impact of those threats? What do those events actually look like? What will they cost? What reverberations will they have on other aspects of the business?
• How can they be prevented? What systems or strategies can prevent these disruptions from occurring in the first place?
• What is the best response? When disruptions occur, how can the impact be mitigated? Which steps can shorten the duration?
• How can the business recover? What are the procedures for disaster recovery? Which systems should be leveraged? What contingencies are needed?

Frequently asked questions (FAQ)

1. what is a business continuity plan in manufacturing.

In manufacturing, business continuity plans are used to identify the systems and procedures for maintaining operations during a disruptive event. Plans typically include detailed risk assessments, impact analyses and protocols for disaster prevention, mitigation and recovery.

2. What are the 3 main areas business continuity focuses on?

Business continuity has three main goals: 1) identifying risk, 2) preparing for disaster, 3) restoring operations after a disruption. Together, these three main areas of focus help an organization to understand the threats to its operations and ensure that it can continue operating.

In manufacturing, business continuity planning is critical for preventing disruptions to production and responding swiftly to any event that disrupts manufacturing processes.

3. What are examples of business continuity?

Business continuity refers to any situation in which a business has implemented systems, failsafes or procedures for maintaining operations after a disruption. In manufacturing, some examples include:

• Restoring data backups after data loss
• Using backup generators during utility outages
• Making quick repairs to restore damaged production lines
• Activating secondary manufacturing sites
• Rapid hiring initiatives during a worker strike

In manufacturing, any break in business continuity can be disastrous. Regardless of the source—ransomware, equipment malfunction, utility outage or some other threat—manufacturers stand to lose millions when production lines are halted. As such, it’s critical that these companies take business continuity planning seriously.

Manufacturers can significantly curb the risk of operational downtime by implementing sound disaster recovery procedures and IT systems such as data backup. So when disaster strikes, companies can keep their doors open and keep production moving .

Learn more about data backup for manufacturing

Get more information on disaster recovery solutions that can protect your manufacturing operations from data loss and operational downtime.  Request a free demo  or contact our business continuity experts at Invenio IT: call (646) 395-1170 or email  [email protected] .

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Blog Business 7 Business Continuity Plan Examples

7 Business Continuity Plan Examples

Written by: Danesh Ramuthi Nov 28, 2023

A business continuity plan (BCP) is a strategic framework that prepares businesses to maintain or swiftly resume their critical functions in the face of disruptions, whether they stem from natural disasters, technological failures, human error, or other unforeseen events.

In today’s fast-paced world, businesses face an array of potential disruptions ranging from cyberattacks and ransomware to severe weather events and global pandemics. By having a well-crafted BCP, businesses can mitigate these risks, ensuring the safety and continuity of their critical services and operations. To further safeguard their operations, integrating measures to protect against ransomware into their BCP is a natural and essential step.

Responsibility for business continuity planning typically lies with top management and dedicated planning teams within an organization. It is a cross-functional effort that involves input and coordination across various departments, ensuring that all aspects of the business are considered.

For businesses looking to develop or refine their business continuity strategies, there are numerous resources available. Tools like Venngage’s business plan maker and their business continuity plan templates offer practical assistance, streamlining the process of creating a robust and effective BCP. 

Click to jump ahead: 

7 business continuity plan examples

Business continuity types, how to write a business continuity plan, how often should a business continuity plan be reviewed, business continuity plan vs. disaster recovery plan, final thoughts.

In business, unpredictability is the only certainty. This is where business continuity plans (BCPs) come into play. These plans are not just documents; they are a testament to a company’s preparedness and commitment to sustained operations under adverse conditions. To illustrate the practicality and necessity of these plans, let’s delve into some compelling examples.

Business continuity plan example for small business

Imagine a small business specializing in digital marketing services, with a significant portion of its operations reliant on continuous internet connectivity and digital communication tools. This business, although small, caters to a global clientele, making its online presence and prompt service delivery crucial.

Scope and objective:

This Business Continuity Plan (BCP) is designed to ensure the continuity of digital marketing services and client communications in the event of an unforeseen and prolonged internet outage. Such an outage could be caused by a variety of factors, including cyberattacks, technical failures or service provider issues. The plan aims to minimize disruption to these critical services, ensuring that client projects are delivered on time and communication lines remain open and effective.

Operations at risk:

Operation: Digital Marketing Services Operation Description: A team dedicated to creating and managing digital marketing campaigns for clients across various time zones. Business Impact: High Impact Description: The team manages all client communications, campaign designs, and real-time online marketing strategies. An internet outage would halt all ongoing campaigns and client communications, leading to potential loss of business and client trust.

Recovery strategy:

The BCP should include immediate measures like switching to a backup internet service provider or using mobile data as a temporary solution. The IT team should be prepared to deploy these alternatives swiftly.

Immediate measures within the BCP should encompass alternatives like switching to a backup internet service provider or utilizing mobile data, supplemented by tools such as backup and recovery systems, cloud-based disaster recovery solutions, and residential proxies , while the IT team should be prepared to deploy these swiftly. 

Additionally, the company should have a protocol for informing clients about the situation via alternative communication channels like mobile phones.

Roles and responsibilities:

Representative: Alex Martinez Role: IT Manager Description of Responsibilities:

• Oversee the implementation of the backup internet connectivity plan.
• Coordinate with the digital marketing team to ensure minimal disruption in campaign management.
• Communicate with the service provider for updates and resolution timelines.

Business continuity plan example for software company

In the landscape of software development, a well-structured Business Continuity Plan (BCP) is vital. This example illustrates a BCP for a software company, focusing on a different kind of disruption: a critical data breach.

Scope and objectives:

This BCP is designed to ensure the continuity of software development and client data security in the event of a significant data breach. Such a breach could be due to cyberattacks, internal security lapses, or third-party service vulnerabilities. The plan prioritizes the rapid response to secure data, assess the impact on software development projects and maintain client trust and communication.

Operation: Software Development and Data Security Operation Description: The software development team is responsible for creating and maintaining software products, which involves handling sensitive client data. In the realm of software development, where the creation and maintenance of products involve handling sensitive client data, prioritizing security is crucial. Strengthen your software development team’s capabilities by incorporating the best antivirus with VPN features, offering a robust defense to protect client information and maintain a secure operational environment. The integrity and security of this data are paramount.

Business Impact: Critical Impact Description: A data breach could compromise client data, leading to loss of trust, legal consequences and potential financial penalties. It could also disrupt ongoing development projects and delay product releases.

The IT security team should immediately isolate the breached systems to prevent further data loss, leveraging data loss prevention tools to further enhance protection. They should then work on identifying the breach’s source and extent to assess the effectiveness of their existing security controls validations and identify any gaps or weaknesses that need to be addressed

Simultaneously, the client relations team should inform affected clients about the breach and the steps being taken. The company should also engage a third-party cybersecurity or pentest firm for an independent investigation and recovery assistance.

Remember, to ensure the IT security team is equipped to handle such situations effectively, it’s imperative to invest in their training. Resources like CCNA Certification Dumps provide valuable training materials to enhance the team’s knowledge in cybersecurity protocols and practices.

Representative: Sarah Lopez Role: Head of IT Security Contact Details: [email protected] Description of Responsibilities:

• Lead the initial response to the data breach, including system isolation and assessment.
• Coordinate with external cybersecurity experts for breach analysis and mitigation.
• Work with the legal team to understand and comply with data breach notification laws.
• Communicate with the software development team leaders about the impact on ongoing projects.

Related: 7 Best Business Plan Software for 2023

Business continuity plan example for manufacturing

In the manufacturing sector, disruptions can significantly impact production lines, supply chains, and customer commitments. This example of a Business Continuity Plan (BCP) for a manufacturing company addresses a specific scenario: a major supply chain disruption.

This BCP is formulated to ensure the continuity of manufacturing operations in the event of a significant supply chain disruption. Such disruptions could be caused by geopolitical events, natural disasters affecting key suppliers or transportation network failures. The plan focuses on maintaining production capabilities and fulfilling customer orders by managing and mitigating supply chain risks.

Operation: Production Line Operation Description: The production line is dependent on a steady supply of raw materials and components from various suppliers to manufacture products. Business Impact: High Impact Description: A disruption in the supply chain can lead to a halt in production, resulting in delayed order fulfillment, loss of revenue and potential damage to customer relationships.

The company should establish relationships with alternative suppliers to ensure a diversified supply chain. In the event of a disruption, the procurement team should be able to quickly switch to these alternative sources. Additionally, maintaining a strategic reserve of critical materials can buffer short-term disruptions. The logistics team should also develop flexible transportation plans to adapt to changing scenarios.

Representative: Michael Johnson Role: Head of Supply Chain Management Contact Details: [email protected] Description of Responsibilities:

• Monitor global supply chain trends and identify potential risks.
• Develop and maintain relationships with alternative suppliers.
• Coordinate with logistics to ensure flexible transportation solutions.
• Communicate with production managers about supply chain status and potential impacts on production schedules.

Related: 15+ Business Plan Templates for Strategic Planning

BCPs are essential for ensuring that a business can continue operating during crises. Here’s a summary of the different types of business continuity plans that are common:

• Operational : Involves ensuring that critical systems and processes continue functioning without disruption. It’s vital to have a plan to minimize revenue loss in case of disruptions.
• Technological : For businesses heavily reliant on technology, this type of continuity plan focuses on maintaining and securing internal systems, like having offline storage for important documents.
• Economic continuity : This type ensures that the business remains profitable during disruptions. It involves future-proofing the organization against scenarios that could negatively impact the bottom line.
• Workforce continuity : Focuses on maintaining adequate and appropriate staffing levels, especially during crises, ensuring that the workforce is capable of handling incoming work.
• Safety : Beyond staffing, safety continuity involves creating a comfortable and secure work environment where employees feel supported, especially during crises.
• Environmental : It addresses the ability of the team to operate effectively and safely in their physical work environment, considering threats to physical office spaces and planning accordingly.
• Security : Means prioritizing the safety and security of employees and business assets, planning for potential security breaches and safeguarding important business information.
• Reputation : Focuses on maintaining customer satisfaction and a good reputation, monitoring conversations about the brand and having action plans for reputation management .

As I have explained so far, a Business Continuity Plan (BCP) is invaluable. Writing an effective BCP involves a series of strategic steps, each crucial to ensuring that your business can withstand and recover from unexpected events. Here’s a guide on how to craft a robust business continuity plan:

1. Choose your business continuity team

Assemble a dedicated team responsible for the development and implementation of the BCP. The team should include members from various departments with a deep understanding of the business operations.

2. Outline your plan objectives

Clearly articulate what the plan aims to achieve. Objectives may include minimizing financial loss, ensuring the safety of employees, maintaining critical business operations, and protecting the company’s reputation.

3. Meet with key players in your departments

Engage with department heads and key personnel to gain insights into the specific needs and processes of each department. This helps in identifying critical functions and resources.

4. Identify critical functions and types of threats

Determine which functions are vital to the business’s survival and identify potential threats that could impact these areas. 

5. Carry on risk assessments across different areas

Evaluate the likelihood and impact of identified threats on each critical function. This assessment helps in prioritizing the risks and planning accordingly.

6. Conduct a business impact analysis (BIA)

Perform a BIA to understand the potential consequences of disruption to critical business functions. It has to be done in determining the maximum acceptable downtime and the resources needed for business continuity.

7. Start drafting the plan

Compile the information gathered into a structured document. The plan should include emergency contact information, recovery strategies and detailed action steps for different scenarios.

8. Test the plan for any gaps

Conduct simulations or tabletop exercises to test the plan’s effectiveness. This testing can reveal unforeseen gaps or weaknesses in the plan.

9. Review & revise your plan

Use the insights gained from testing to refine and update the plan. Continual revision ensures the plan remains relevant and effective in the face of changing business conditions and emerging threats.

Read Also: How to Write a Business Plan Outline [Examples + Templates]

A Business Continuity Plan (BCP) should ideally be reviewed and updated at least annually. 

The annual review ensures that the plan remains relevant and effective in the face of new challenges and changes within the business, such as shifts in business strategy, introduction of new technology or changes in operational processes. 

Additionally, it’s crucial to reassess the BCP following any significant business changes, such as mergers, acquisitions or entry into new markets, as well as after the occurrence of any major incident that tested the plan’s effectiveness. 

However, in rapidly changing industries or in businesses that face a high degree of uncertainty or frequent changes, more frequent reviews – such as bi-annually or quarterly – may be necessary. 

A Business Continuity Plan (BCP) and a Disaster Recovery Plan (DRP) are two crucial components of organizational preparedness, yet they serve different functions. The BCP is aimed at preventing interruptions to business operations and maintaining regular activities. 

It focuses on aspects such as the location of operations during a crisis (like a temporary office or remote work), how staff will communicate and which functions are prioritized. In essence, a BCP details how a business can continue operating during and after a disruption​​​​.

On the other hand, a DRP is more specific to restoring data access and IT infrastructure after a disaster. It describes the steps that employees must follow during and after a disaster to ensure minimal function necessary for the organization to continue. 

Essentially, while a BCP is about maintaining operations, a DRP is about restoring critical functions, particularly IT-related, after a disruption has occurred​

It’s clear that having a robust and adaptable business continuity plan (BCP) is not just a strategic advantage but a fundamental necessity for businesses of all sizes and sectors. 

From small businesses to large corporations, the principles of effective business continuity planning remain consistent: identify potential threats, assess the impact on critical functions, and develop a comprehensive strategy to maintain operations during and after a disruption.

The process of writing a BCP, as detailed in this article, underscores the importance of a thorough and thoughtful approach. It’s about more than just drafting a document; it’s about creating a living framework that evolves with your business and the changing landscape of risks.

To assist in this crucial task, you can use Venngage’s business plan maker & their business continuity plan templates . These tools streamline the process of creating a BCP, ensuring that it is not only comprehensive but also clear, accessible and easy to implement. 

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9 Professional Business Continuity Plan (BCP) Templates

Written by: Idorenyin Uko

Crises are inevitable in business—be it natural disasters, pandemics, human error, system failures or other unforeseen events. PwC's 2023 Global Crisis and Resilience Survey revealed that 96% of business leaders encountered disruption in the past two years and 76% stated that the impact on operations was medium to high.

As a business leader who wants to stay ahead of the game, resilience should be a top priority. You don’t want to get caught off guard during disruptions—you could lose thousands of dollars or your reputation could take a hit. That’s why it's super important to create a business continuity plan that helps you proactively anticipate and respond to crises.

A well-crafted business continuity plan (BCP) template is your organization's roadmap for surviving unexpected disruptions. It outlines the steps necessary to keep your business operational during and after a crisis.

In this article, we’ll provide nine professional business continuity plan templates to get you started and cover how to create an effective business continuity plan.

Table of Contents

What is a business continuity plan, what should a business continuity plan include, types of business continuity, how to write a business continuity plan, business continuity plan faqs.

• A Business Continuity Plan (BCP) is a document that outlines the procedures an organization must follow during a disaster or other significant event that may disrupt business operations.
• A disaster recovery plan aims to restore IT infrastructure, systems and operations after a crisis. In contrast, a business continuity plan is designed to ensure that essential business functions are available during and after a crisis, including personnel, facilities, processes and technology.
• There are different types of business continuity, such as operational, technology, economic, workforce, safety, environmental, security, reputation management and regulatory and compliance continuity.
• Follow these business continuity planning steps to prepare for uncertainties: assemble a team, define your goals and scope, engage key personnel in different departments, identify critical business functions and threats, analyze the impact of each threat and conduct a business impact analysis.
• Visme provides a wide range of professionally designed templates, AI tools, an online whiteboard, analytics and advanced features for efficient business continuity planning. Create a team account to collaborate with stakeholders, brainstorm and create a plan that is robust and easy to implement and update.

A business continuity plan (BCP) is a playbook that explains the procedures your company must follow to maintain or resume operations in the event of a risk or crisis. These risks may include cyberattacks, civic unrest, human errors, pandemics, natural disasters or other threats.

This plan covers your essential business processes, human resources, assets, business partners and more. It also specifies the systems and processes that need to be sustained and describes how to maintain them to minimize downtime during unplanned events.

With a solid BCP plan, your team can quickly respond to risks and crises, reduce downtime, maintain customer confidence and protect your brand reputation. It also helps your company continue to meet its obligations to customers, suppliers and other stakeholders.

Business Continuity Plan vs. Disaster Recovery Plan

A business continuity plan and a disaster recovery plan are both essential components of any company's risk management strategy. Together, they are considered business continuity disaster recovery (BCDR).

However, they are not the same!

A disaster recovery plan focuses on restoring IT infrastructure, systems and operations after a crisis, while a business continuity plan covers all aspects of business operations, including personnel, facilities, processes and technology.

That said, a disaster recovery plan is a crucial element for maintaining business continuity. And the action items in your organization's disaster recovery plan should be informed by the business continuity plan.

If you want your business continuity plan to be effective, remember to incorporate these key components.

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• Business Impact Analysis (BIA): This section should pinpoint the critical business functions—the essential processes and activities that keep your business running. You should also determine business processes that can be interrupted without major consequences.
• Risk Assessment or Threat Analysis: In this section, identify potential threats or risks that could disrupt these essential processes. These could include natural disasters (floods, fires, etc), cyberattacks, power outages or a global pandemic. Then, prioritize these threats based on their likelihood of occurring and the potential severity of their impact.
• Continuity Strategies and Procedures: Develop detailed plans for recovering critical business functions after a disruption. This may include communication protocols, data backup and recovery procedures, alternative work arrangements, evacuation plans, emergency contacts, etc. Be sure to address all aspects of business continuity, including people, processes, facilities and technology.
• Business Continuity Testing and Maintenance: Your plan should include regular testing and maintenance of your business continuity strategy. Business continuity exercises—like simulations and drills—are great for spotting weaknesses and making sure your strategy is effective and reliable. Conduct these exercises regularly and update the plan periodically based on what you’ve learned from them or to reflect changes in your business, technology and the threat landscape.
• Crisis Management/Recovery Team: In your plan, assemble a recovery team responsible for implementing the BCP during a crisis. Outline the roles and responsibilities of each team member, along with the training and resources required to handle crisis situations. The team should have regular meetings to go over the business continuity plan and identify any adjustments to be made.
• Employee Training and Awareness: It is essential that all members of the business recovery team receive training so they know what to do before, during and after an emergency. Your plan should highlight the type of training they need, the resources needed to implement it and how to assess its effectiveness.
• Crisis Communication Plan: Establish internal and external communication protocols during a crisis. Outline who will be responsible for communicating with employees, customers, vendors, suppliers and other stakeholders. Also, describe how information will be disseminated—text, email, social media, phone call, etc.
• Backup or Alternative Work Locations: The business continuity plan should include a list of alternate locations where operations can continue if primary facilities are inaccessible and the details of those locations. Don't forget to list any physical assets, like computers needed at the backup location to keep things running smoothly.
• Technology : Explain how you’ll maintain access to critical systems like emergency power, data backup and redundant systems in your plan.
• Continuous Monitoring and Review: Establish a process for monitoring and reviewing the effectiveness of the BCP on an ongoing basis. This includes updating the plan to reflect changes in the business environment, technology or regulatory requirements.
• Documentation and Documentation Management: Maintain detailed documentation of the BCP, including policies, procedures and contact information. Ensure that this documentation is readily accessible to key personnel and regularly updated as needed.
• Operational Continuity: This type of continuity plan focuses on ensuring services, processes and infrastructure required for operations continue to function during and after a disruption. Operational continuity helps minimize downtime and financial losses.
• Technology Continuity: For companies that heavily depend on technology, this continuity plan keeps their IT systems and data (networks, servers, databases and applications) up and running and secure. IT continuity plans typically include strategies for data backup, system redundancy and recovery procedures.
• Economic Continuity: This continuity plan guarantees that your business will remain financially stable, liquid and profitable in times of disruption. It involves taking steps to ensure the organization is prepared to withstand potential scenarios that may negatively impact your bottom line such as accessing emergency funds, managing cash flow and securing lines of credit.
• Workforce Continuity: This plan involves having enough employees with the right skills and knowledge to handle the workload, especially during times of crisis. Workforce continuity plans may include company succession planning , cross-training employees, implementing remote work options or leveraging technology to automate specific tasks.
• Safety Continuity: Safety continuity addresses the well-being and safety of employees during a disruption. This involves guaranteeing their safety, providing support services, creating a comfortable work environment and ensuring employees have the tools they need to succeed.
• Environmental Continuity: This type of BCP ensures your team can operate effectively and safely in their work environment. Environmental continuity may include identifying potential threats to your physical office or headquarters and developing response strategies to protect against natural disasters, fires or other hazards that could disrupt operations.
• Security Continuity: Security resilience is about maintaining the safety and security of employees, critical assets and information during disruptions, natural disasters, cyber-attacks, etc. Security continuity strategies include implementing redundant security measures, creating backup systems, identity and access management, securing endpoint devices, regular security awareness training and developing incident response plans.
• Reputation Management: This plan focuses on protecting and preserving the organization's reputation and brand image during and after a crisis. Reputation management plans include strategies for managing public perception, addressing negative publicity and rebuilding stakeholder trust.
• Regulatory and Compliance Continuity: This business continuity plan addresses compliance with regulatory requirements and industry standards during and after a disruption. These may include strategies for ensuring ongoing compliance, maintaining documentation and addressing any regulatory issues that may arise.

9 Business Continuity Plan Templates

Here are nine business continuity templates you can customize to fit your branding and business planning needs.

1. General Business Continuity Plan

This lilac-themed business continuity plan is the perfect tool to prepare your company for risks or unplanned disruptions. It has dedicated sections for key contacts, communication guidelines, threat analysis, recovery phases and training and awareness.

By filling out these sections, stakeholders have a set of guidelines and procedures to follow during emergencies. You can adapt it to suit your company’s risk management strategy—no matter your business size or niche.

Each page of this plan is decorated with stunning visuals and graphics that drive visual appeal and hook your audience until the end. This template is customizable—you can edit content, change images, apply custom colors and add or remove pages.

Invite stakeholders to view, comment on or edit this plan in real time or asynchronously with Visme’s collaboration tool . Team members can also leave feedback, reply to or resolve comments.

Use the workflow tool to assign roles or different sections of the plan for team members to work on and manage progress, deadlines and corrections—all in one place.

 2. Business Continuity Plan Flow Chart

Unlike our previous example, this template is packed with stunning visuals, flowcharts and tables that illustrate your business continuity plan.

This business continuity plan example outlines the different stages of managing hard failure, from impact analysis to risk assessment and preventive measures. You’ll also find information on critical functions and key contacts and resources.

Notice how the first flowchart illustrates the link between different business functions and their threat types. There's also a table that lists the threat type, likelihood and impact. With Visme, you can easily visualize any business process with flowcharts , diagrams , charts , graphs , maps and other data visualization tools .

From a design perspective, this template is incredible. The visual hierarchy is top-notch and beautifully executed. The white text on a dark background creates a striking visual contrast that grabs readers’ attention and guides their eyes to the most important information.

3. Construction Business Continuity Plan

If you run a construction firm, this business continuity plan has everything you need to enhance your company’s resilience. It outlines all the procedures for responding to different scenarios, ensuring your company can continue operations even during adverse conditions.

This template isn’t set in stone. With our intuitive editor, you can easily adapt it to similar industries, such as architecture, engineering, project management, manufacturing, real estate development and more. This plan accounts for the project transition protocol, stakeholder communication plan, project review status, team support and training and contingency measures to be taken during a crisis.

The fusion of geometric shapes and a contemporary design layout will give your document a dynamic flair. Moreover, the black, white and red color blend creates a visually striking aesthetic.

4. Business Continuity Plan Framework

Use this business continuity framework to protect your company’s reputation. It demonstrates you have taken proactive steps to ensure operational continuity in the event of a disaster. You can replicate it to address other business continuity types such as technology, workforce, security or safety.

This template features key sections of your BCP framework: introduction and conclusions, key contacts, incident response, resource allocation, review and improvement.

The contemporary design grabs attention with its sleek layout and excellent typography, setting the stage for a fantastic reading experience.

But it's not just about aesthetics. The use of stunning images and visual assets helps illustrate the plan's critical components. Visme has an extensive library of graphics and visual assets, such as 2D and 3D icons , shapes, lines, 3D characters, stock photos and videos to make your BCP engaging and easy to understand.

5. SaaS One Pager Business Continuity Plan

Prepare for any emergencies or disruptions, such as application downtime, in your company's operations with this stunning BCP framework. This template—designed with SaaS, tech or e-commerce companies in mind—is here to help you plan for the worst and ensure your business stays up and running.

Not only does it mark the threat level as high, but it visualizes each phase of your BCP, objectives and action plan for each phase in a table format.

With its user-friendly business continuity plan checklist, you can easily prioritize operations and responses, identify critical recovery phases and create a complete restoration plan.

Do you have a draft of your plan in a Google Sheet or Microsoft Excel? Rather than filling out your table manually, you can copy and paste data into your project. You also have the option to embed your table or connect it to live data . Feel free to change the table theme or design, edit headers and cells and more.

6. Cybersecurity Business Continuity Plan

Use this cyber security business continuity plan to minimize the impact of cyber attacks or other security breaches. It ensures critical business operations can continue in the face of a security incident. With a subtle mix of white and accent colors, this template creates a minimalist look that draws the reader’s eye to your message without distractions.

The document starts with an intro that explains what the BCP is about. It further outlines roles and contact details for key personnel as well as internal and external communication guidelines.

Next up is the threat analysis and risk management plan and contracts for suppliers and partners. The final part of this IT continuity plan explains the recovery phases, procedures for responding to cybersecurity incidents and a training and awareness plan.

Remember to customize this plan to align your company’s branding with Visme’s Brand Design Tool . This sends a message that continuity planning is an integral part of your company's values and operations, rather than just a generic set of procedures.

To do this, just input your website URL; the wizard will pull in brand assets and save them in your brand kit . That way, you don’t have to manually add them every time you create a design. The best part is that you’ll have beautiful, branded templates crafted specifically for you.

7. Healthcare One Page Business Continuity Plan

Made with Visme

Disruptions in healthcare operations can have severe consequences not just for your patients but also to your reputation. Even during a crisis, you can’t compromise on the availability of medical supplies, equipment and critical personnel.

This business continuity plan is the key to ensuring you aren’t caught off guard. It prepares you for events such as natural disasters, cyber-attacks or disease outbreaks while minimizing the disruption to patient care.

This one-page business continuity plan analyzes the impact of each natural disaster, along with an immediate recovery strategy and long-term plan—all in a tabular format. With this detailed plan, you can keep critical systems and processes operational and continue to provide essential care and services during and after a crisis or disaster.

Keep stakeholders engaged and enhance their experience with animation and interactive elements like links, popups, hover effects, animated icons, illustrations and special effects. For example, you can link your one-pager to a website or document that contains detailed information about the plan.

8. Nonprofit Business Continuity Plan

Nonprofits need a continuity plan to continue serving their communities even in the face of adversity. This business continuity plan is designed to minimize the impact of unexpected events so your organization can continue operations and fulfill its mission.

This business continuity gap analysis template thoroughly details the organization’s financial status, cost reduction strategies, fundraising opportunities and grants, communication and transparency with stakeholders and continuous review and revisions of the plan.

If you need help tailoring the content to your project, take advantage of Visme’s AI Writer . Input a detailed prompt and watch the tool generate high-quality drafts, proofread your existing text or modify the tone to appeal to your audience.

9. Roles and Responsibilities Business Continuity Plan

This business continuity plan for leadership change is crucial for succession planning . With this template, your organization can continue operations smoothly, even during a transition period.

In this template, you will find the details for key contacts, a transition planning strategy, service delivery continuity and financial stability. Use it as a reference to guide and prepare for unexpected events that could impact leadership or key roles, such as sudden illness or other unforeseen circumstances.

This BCP design template is a stunning work of art. From the color scheme to the layout, every element is crafted to evoke emotions. Each page has beautiful visuals that strike the perfect balance between professionalism and aesthetic appeal.

Download the report in PDF or image format and share it offline with stakeholders. Alternatively, generate a shareable online URL or HTML code to embed it on your landing page or website.

Monitor how your readers engage with your plan using Visme Analytics . Gain insight into metrics, such as views, unique visits, average time and average completion.

A well-crafted business continuity plan (BCP) is your organization's roadmap for surviving unexpected disruptions— big or small.

However, business continuity management is not just about putting together a checklist of actions.

To truly prepare for the unexpected, you must approach BCP development with a proactive, strategic and intentional mindset.

In this section, we’ll break down the steps involved in writing an effective business continuity plan.

1. Assemble a Business Continuity Team

Start by forming a dedicated team responsible for developing, implementing and maintaining your business continuity plan.

Your team should work together to identify potential risks, develop plans for mitigating those risks, test them and be ready to implement them in the event of a crisis. It's important to ensure that the team is diverse, well-trained and has the resources to manage a crisis effectively.

This team should include representatives from various departments across your organization, such as IT, operations, human resources, finance, communications and legal. It’s advisable to have a high-level executive, such as a CEO, COO or CFO, who will not only provide leadership and support but also act as a link between company executives and the rest of the team.

Appoint a dedicated BCP coordinator or manager who will serve as the primary point of contact for the BCP team and coordinate activities across departments. You’ll also need a communications expert to handle information sharing related to the plan. Depending on your company size, you may need to bring in risk management experts, external consultants or advisors.

2. Define the Goals and Scope of the Business Continuity Plan

A well-defined Business Continuity Plan (BCP) should spell out what you aim to achieve, what your plan will cover and specific benchmarks for success.

For example, your goal(s) could be to minimize downtime for critical business functions, protect essential data and IT infrastructure from loss or damage, ensure the safety and well-being of employees during a crisis and minimize financial losses caused by disruptions.

Your scope should discuss the breadth and limitations of your plan. What type of disruption does it cover—natural disasters, cyberattacks, power outages? Which business functions are included—IT, finance or customer service? What level of detail will be provided—a high-level overview or step-by-step procedures?

Defining your goals and scope provides clear direction for the recovery team and ensures that your BCP aligns with the overall business objectives.

3. Engage Key Personnel in Different Departments

For your BCP to work, all different departments in your organization need to get involved and work together. This ensures all aspects of the business are considered and potential risks or vulnerabilities are properly addressed.

Start by mapping your critical business functions and identifying the departments that support them. Within each department, pinpoint key personnel who play a crucial role in those functions.

Then, hold brainstorming sessions with these key personnel using Visme’s online whiteboard . The goal is to learn about their key processes, the systems and applications that support your operations, the potential threats they might face, and to develop recovery strategies relevant to that department. This collaborative approach ensures that resources are allocated to the most critical areas.

4. Identify Critical Business Functions and Threats

After gathering insights from brainstorming or interview sessions, develop a list of your organization's critical functions, processes and activities. These functions will vary depending on the industry, size and nature of the organization.

Once you’ve identified critical business functions, carefully assess and analyze the potential threats that could impact them. Threats can come from various sources, such as natural disasters, cyber-attacks, supply chain disruptions, financial crises,  human errors and even more specific threats like losing a key supplier.

5. Analyze the Impact of Each Threat

Next, evaluate how each threat could disrupt your operations, considering factors like data loss, physical damage or employee displacement.

Evaluate the probability that each risk could occur by reviewing historical data, industry reports and expert opinions. Then, evaluate the potential impact of each risk on business operations.

When assessing the financial, operational and reputational impact of each risk, you may want to consider these questions:

• What is the potential impact on the company's reputation and brand image?
• How much revenue will be lost during the downtime?
• What are the potential costs of mitigating the risk?
• How would the risk affect the company's operations, such as production or delivery?
• How many stakeholders, suppliers or customers will lose confidence in the company?

Prioritize threats based on their likelihood of occurring and potential severity of impact. This activity will help you prioritize the most critical areas and develop appropriate mitigation strategies.

6. Conduct a Business Impact Analysis (BIA)

The BIA analysis helps you determine the maximum tolerable downtime (RTO) and acceptable amount of data loss (RPO) for each function. It analyzes the critical business functions within your organization, the major resources they utilize, their operational dependencies and the average time required for each function.

Recovery Time Objective (RTO) refers to the maximum amount of time that a system, network or application can be down after a disruption or failure before the resulting impact becomes unacceptable.

The Recovery Point Objective (RPO) is the maximum amount of data loss an organization can withstand in the event of a disaster or system failure.

Every organization has a unique Recovery Time Objective (RTO) and Recovery Point Objective (RPO). It all depends on the nature of its business, the industry it operates in, any regulatory requirements it needs to comply with and other operational factors.

What's more, different parts of a business can even have different RTOs and RPOs, which is why executives need to set them up based on their specific needs. This analysis helps prioritize your recovery efforts based on what's essential to keep your business running.

7. Develop Recovery Strategies for Each Risk

For each identified threat, develop detailed recovery strategies to ensure critical business functions can resume as quickly as possible.

For example, this might involve workforce redundancy plans, data backup and recovery procedures, alternative communication channels and plans for relocating operations to a backup site if necessary.

8. Document the Plan

Now that you have all the information you need for your business continuity plan (BCP), the next step is to draft it in a user-friendly format. That’s the beauty of pre-made templates—they can help you save time and effort.

Our templates are designed by professionals and include placeholder content that can inspire and fuel your creativity.

To get started, we recommend that you choose one of the templates we’ve shared above and customize it to meet your specific needs using Visme’s intuitive editor. You can easily edit the content, replace images, apply custom colors, input your fonts and logo and much more.

If you’re racing against the clock and need to create your BCP quickly, consider using Visme’s AI Document Generator . Write a detailed prompt explaining what you want to create, choose the design theme and watch the tool produce a plan with ready-made design and content.

If you’re creating BCPs for different risks or processes, duplicate the template and use our Dynamic Fields feature to do that.

Just create custom fields on each plan and you can make changes to multiple documents with a single click.

When drafting your plan, it’s essential to ensure that it is easily accessible to all relevant personnel and outlines the roles and responsibilities of team members during a crisis. That way, everyone knows their specific duties and responsibilities, increasing the chances of a successful response during a crisis.

9. Test and Revise the Plan

A BCP is only effective if it's tested regularly. Conduct tabletop exercises, simulations and drills to test the effectiveness of the BCP, identify weaknesses and ensure everyone understands their roles. Evaluate your company’s response to various scenarios and identify areas for improvement.

The BCP is a living document. Based on the outcomes of testing and exercises, document flaws and lessons learned and use them to update the BCP accordingly. Likewise, review and update it periodically to reflect changes in your business environment, technology or regulatory requirements.

Moreover, regularly train your employees on their roles and responsibilities during a crisis. Ensure they understand how to access and implement the BCP during a disruption. Read this article to learn how to create a successful training program that not only educates but engages your employees.

Q. Why Is a Business Continuity Plan (BCP) Important?

A Business Continuity Plan (BCP) is important because it helps your organization prepare for, respond to and recover from unexpected events that could disrupt normal business operations.

BCPs outline the procedures and strategies a company should follow during a disaster, such as a cyber attack, natural disaster or any other unforeseen event that could affect the organization's ability to operate normally.

By having a BCP in place, businesses can minimize the impact of a disruption and quickly resume operations, which can help reduce downtime, prevent financial losses and ultimately protect the organization's reputation.

Q. Who Is Responsible for a Business Continuity Plan?

A business Continuity Plan (BCP) typically falls under senior management or a designated team within an organization.

This team is responsible for identifying potential risks and threats that could impact the organization's operations, developing a BCP that outlines the steps to be taken in the event of a disruption and ensuring that the plan is regularly reviewed and updated.

In some cases, organizations may choose to hire external consultants or engage with third-party service providers to develop and implement a BCP.

Q. How Often Should You Create a Business Continuity Plan?

A Business Continuity Plan (BCP) should be created, reviewed and updated on a regular basis to ensure that it remains relevant and effective.

The frequency of reviews and updates will depend on several factors, including the size and complexity of your organization, the level of risk it faces and any changes to the business environment or regulatory landscape.

Many organizations review their BCPs annually, while others may opt for a more frequent review cycle, such as quarterly or bi-annually. However, you need to update it whenever there are significant changes to your organization's operations, such as introducing new products or services, changes in the workforce or modifications to IT systems.

Q. Why Do Business Continuity Plans Fail?

Business Continuity Plans (BCPs) can fail for a variety of reasons, including:

• Insufficient planning: Failure to recognize all possible risks and threats, unrealistic assumptions regarding the consequences of a disruption or neglecting the requirements of key stakeholders.
• Poor communication: Communication breakdown can lead to a poor execution of the plan. Employees may not be aware of their roles and responsibilities or may not have the information required to make informed decisions during a crisis.
• Failure to Test the BCP: Not regularly testing and updating the BCP through drills, exercises or simulations can result in an inability to recognize weaknesses or gaps in the plan.
• Lack of resources: A lack of resources, including funding and personnel, can also contribute to the failure of a BCP, as it may be difficult to implement and maintain the plan without adequate support.
• Overlooking human factors: BCPs that fail to account for human factors, such as panic, fatigue, or misinformation during emergencies, may struggle to manage the psychological and behavioral aspects of crisis response.

Q. How Long Does It Take to Create a Business Continuity Plan?

The time it takes to create a business continuity plan can vary depending on the size and complexity of your organization. Generally, it can take several weeks to several months to develop a comprehensive plan. With Visme’s AI document generator, you can create one in a fraction of the time.

Q. What Are the Six Phases of Business Continuity Planning?

The six phases of business continuity planning are as follows:

• Project initiation and management: This phase involves identifying the scope of the business continuity plan and selecting a team to oversee its development and implementation.
• Risk assessment: This phase involves identifying potential risks and hazards that could disrupt business operations and analyzing their potential impact.
• Business impact analysis: Once potential risks have been identified, the next step is to conduct a business impact analysis to understand the possible consequences of a disruption to different areas of the organization.
• Design and development of the business continuity plan: This phase is where you create the business continuity plan, which includes detailed procedures and protocols to be followed in the event of a disruption. It also covers all areas of the organization and outlines the roles and responsibilities of each team member.
• Testing and training: It is crucial to test and train employees on the business continuity plan to ensure that it is effective and that everyone knows what to do in the event of a disruption. This could involve tabletop exercises, simulations or full-scale tests.
• Plan maintenance and improvement: The business continuity plan should be regularly reviewed and updated to ensure that it remains effective and up-to-date. This could involve incorporating feedback from tests and exercises, updating contact information or revising procedures based on changes in the organization or external factors.

Streamline Your Planning & Documentation With Visme

A well-crafted BCP is the key to ensuring your business’ resilience and long-term success.

This article provides everything you need to develop a robust BCP that prepares your organization to respond to and recover from various disruptions effectively.

Now is the time to make it count. Visme offers an extensive library of templates, AI-powered tools, an infinite whiteboard, analytics and advanced features to streamline business continuity planning. You can easily collaborate with stakeholders, brainstorm and create a plan that’s not only robust but also easy to execute and update.

Get started on creating your business continuity plan today with Visme. Sign up now to ensure your business is prepared for any unexpected disruptions.

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The business continuity program checklist for manufacturers

• Manufacturing

The magnitude of the COVID-19 pandemic has caused manufacturers to strengthen their business continuity plans to protect against disruption at a global scale. Other catastrophes — natural disasters, fires, cyberattacks and prolonged power outages — also pose a serious threat to manufacturing operations.

Business continuity plans provide a map for navigating your response to a business disruption. They transform the “what ifs” — What if your shop is hit by a tornado? What if your network is compromised by ransomware ? — into actionable plans to ensure continuity of key assets, technology and business processes.

The business continuity program process involves:

• Identifying what activities or processes are critical to your operations
• Defining and documenting procedures to respond, resume and recover the critical activities
• Testing and maintaining your plan

A strategic business continuity plan always addresses more than just IT recovery. It takes a holistic view of your entire organization and determines how you can continue business, even through the disruption of technology, location or people. As the pandemic clearly illustrated, some disruptions require a much broader response than IT alone can provide.

Your business continuity program checklist

Here’s how manufacturers can build a business continuity program that considers their full operational needs:

1. Conduct a business impact analysis

During this analysis, establish which processes are critical to your operations. To do so, identify what is impacted if you are not able to perform the process or function. Will the inability to perform the function affect your financial bottom line? Is the process or function critical to customer service?

This requires an end-to-end review of your operations, from the point that demand is triggered to the moment product goes out the door. It should also include a step-by-step review of your back-office functions; the inability to pay your employees or process invoices is also a risk to your operations.

After you identify your critical business processes and functions, determine how they are performed and what relationships exist between processes and technology.

In addition, define how long your operations can sustain a disruption. Maybe you can continue business for a short time without resources, but what about two weeks or even longer? Understanding the business impact to disruptions is key to designing your response so you can focus resources on critical operations.

The better defined your processes are, the easier it will be to identify vulnerabilities and alternatives. A recent survey of nearly 200 manufacturers by Wipfli found that few respondents have applied standardized systems to all of their processes. If your processes aren’t well defined or prioritized, the business impact analysis is a helpful tool. It results in a prioritized list of business functions that will allow your company to recover the most critical functions first. The resources associated with those functions can then be prioritized for recovery to ensure resources (e.g., technology, buildings, supplies, people) can produce plans that accommodate the recovery requirements.

2. Define and document procedures

After you complete the business impact analysis, develop contingency plans. The overall plan should include crisis or emergency plans, incident response plans, department and management continuity plans, and IT recovery plans.

The process involves identifying different responses related to the loss of technology, workplace and people. What happens if you lose access to your ERP for a sustained period? What if the shop gets flooded? What if another strain of COVID-19 strikes and a quarter of your workforce is out sick?

Disruptions occur, whether the resources you require to perform your functions are internal or external. Businesses can be impacted by events that are out of their control (a pandemic, as an example). The plans that you create should identify the continuity steps you would consider for each process even if you don’t have access to resources.

As you develop your recovery strategies, it’s essential to ensure you have the capabilities to support your plans. Don’t assume anything in terms of recovery, especially when it comes to your technology. As operations increasingly become digitized, your ability to respond to disruption could be shaped in large part by your underlying IT strategy.

For example, are you operating in the cloud, or are your operations dependent on on-premises hardware? If you’re dependent on on-premises technology, what happens if you lose your facility to a fire or flood? Are you backing up data every day, and are you confirming the back-up processes are working? Or will you need to rebuild digital files if there is a disruption? Do you even know where all of your data is located?

How quickly you can recover will depend on how current your backed-up data is — and how rapidly you can access and restore it.

3. Test and maintain your plans

The plan isn’t complete until it has been thoroughly tested. Tabletop exercises where all relevant team members gather to talk through different scenarios are one of the most successful ways to test continuity plans. Refine the plan as needed until you are confident it addresses how to respond to varying disruptions that could affect your business.

This is not a set-it-and-forget-it process. Successful business continuity plans need to grow and adapt along with your operations. At a minimum, your plan needs to be reviewed and tested on an annual basis for several reasons:

• It presents an opportunity to incorporate any business changes that may affect the plan — such as new equipment, added production lines or new technology capabilities.
• It ensures that your recovery strategies still work as intended.
• It familiarizes your employees with the plan. Roles and responsibilities change; turnover happens. The more that people know what is expected of them during a disruption, the less likely they are to panic or make rash decisions.

The right time to start is now

The entire business continuity planning process can take at least three to four months for a small to mid-size business. It can require even more time for larger businesses. To be sure, it’s difficult for most business owners to carve out time for strategizing responses to various sources of risk. But it can take even longer to recover from adversity if you don’t have a plan in place.

Wipfli can help your team develop a thorough and actionable plan that is aligned with your business recovery requirements. Our manufacturing and technology specialists know what questions to ask to find hidden vulnerabilities and uncover unexpected hurdles to your recovery. We dig into the details to thoroughly document processes, mitigate risk and develop a plan for recovery. We can even administer your business continuity program so that you can focus on more pressing business objectives.

Learn how we can help you manage the unpredictable with confidence so that you can build a more resilient business.

Next week, we’ll explore how you can turn resilience into a competitive advantage. Don’t miss out on that and our other thought-provoking articles just for manufacturing leaders. Sign up using the form on the righthand side of this page to receive articles and our manufacturing newsletter directly in your inbox.

Related content:

• Before you grow, know where you’re going: A guide to getting to the next best version of your manufacturing operations
• Why agility is at the heart of resilience in the manufacturing industry
• 5 benefits of having a business continuity and disaster recovery plan
• Business continuity planning post-pandemic. Keeping your program current and flexible
• What are RTOs and RPOs in business continuity planning

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What Is A Business Continuity Plan? [+ Template & Examples]

Published: December 30, 2022

When a business crisis occurs, the last thing you want to do is panic.

The second-to-last thing you want to do is be unprepared. Crises typically arise without warning. While you shouldn't start every day expecting the worst, you should be relatively prepared for anything to happen.

A business crisis can cost your company a lot of money and ruin your reputation if you don't have a business continuity plan in place. Customers aren't very forgiving, especially when a crisis is influenced by accidents within the company or other preventable mistakes. If you want your company to be able to maintain its business continuity in the face of a crisis, then you'll need to come up with this type of plan to uphold its essential functions.

In this post, we'll explain what a business continuity plan is, give examples of scenarios that would require a business continuity plan, and provide a template that you can use to create a well-rounded program for your business.

Table of Contents:

What is a business continuity plan?

• Business Continuity Types
• Business Continuity vs Disaster Recovery

Business Continuity Plan Template

How to write a business continuity plan.

• Business Continuity Examples

A business continuity plan outlines directions and procedures that your company will follow when faced with a crisis. These plans include business procedures, names of assets and partners, human resource functions, and other helpful information that can help maintain your brand's relationships with relevant stakeholders. The goal of a business continuity plan is to handle anything from minor disruptions to full-blown threats.

For example, one crisis that your business may have to respond to is a severe snowstorm. Your team may be wondering, "If a snowstorm disrupted our supply chain, how would we resume business?" Planning contingencies ahead of time for situations like these can help your business stay afloat when you're faced with an unavoidable crisis.

When you think about business continuity in terms of the essential functions your business requires to operate, you can begin to mitigate and plan for specific risks within those functions.

Crisis Communication and Management Kit

Manage, plan for, and communicate during your corporate crises with these crisis management plan templates.

• Free Crisis Management Plan Template
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Business Continuity Planning

Business continuity planning is the process of creating a plan to address a crisis. When writing out a business continuity plan, it's important to consider the variety of crises that could potentially affect the company and prepare a resolution for each.

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Writing an Effective Business Continuity Plan

Power through business disruptions and ascertain operational stability with a practical and effective Business Continuity Plan (BCP).

What is a Business Continuity Plan?

A business continuity plan is a practical guide developed by companies to enable continuous operations in the event of major business disruptions like natural disasters and global lockdowns. Business continuity planning usually involves analyzing the impact of disrupted business processes and determining recovery strategies with management. Business continuity plans should be properly documented and tested through exercises for optimal effectiveness.

The goal of a business continuity plan is to strengthen the defense of businesses against various potential disruptions. It also aims to maintain critical business functions during unforeseen disasters.

Business continuity has increasingly become a top priority for organizations around the world. A BCP is important because it helps companies maintain essential functions amid or after emergencies, protecting their reputation and minimizing financial losses. Moreover, it helps employers stay on top of disruptive incidents and empower workers to complete job tasks confidently.

What are the 7 Elements of a Business Continuity Plan?

Business continuity planning enables businesses, small or large, to ensure resilient operations. For an effective plan, the following elements should be included:

• BCP Team – Amid a disaster or emergency, having a team or point person to go to will be essential. The BCP team will be responsible for planning and testing business continuity strategies. The background of each member of the BCP team can vary from organization managers or supervisors to specialists.
• Business Impact Analysis (BIA) – A BIA identifies, quantifies, and qualifies the impact of a loss, interruption, or disruption. Having a BIA will be essential in discovering risks that your business is exposed to and the potential disruptions that may occur.
• Risk Mitigation – This element pertains to the strategies against the risks that were discovered during the BIA. Risk mitigation strategies may include putting up security and safety systems in the workplace, conducting preventive maintenance of vehicles , machines, equipment, or any asset vital to operations, and training employees , among others.
• Business Continuity Strategies – A good BCP should establish strategies or alternate practices to keep the business running despite disruptions or disasters.
• Business Continuity Plan – The business continuity plan is a combination of findings from the performed BIA and the recovery strategies established by the organization. A BCP typically includes 4 key components: scope and objectives, operations at risk, recovery strategy, and roles and responsibilities.
• Training – All relevant personnel associated with the business continuity, disaster recovery, and incident response process should be trained according to the BCP plan that’s established and agreed upon.
• Testing – In this phase, strategies and plans are rehearsed or exercised to demonstrate their effectiveness. Testing the plan before rolling it out will enable the BCP team to discover potential flaws and fix them before they lead to damage or injury. It’s recommended to review and test the plan periodically to ensure that all protocols and strategies are up-to-date.

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How to Write a BCP

Creating a business continuity plan seems to be a daunting task at first, especially for managers of operations, information technology, and human resources as they are often designated with this duty. As recommended by the International Labour Organization (ILO), listed below are general steps in developing a business continuity plan for small to medium-sized enterprises (SMEs):

• Step 1: Determine the risk profile through a self-assessment using the 4Ps framework—People, Processes, Profits, and Partnerships.
• Step 2: Identify key products, services, or functions.
• Step 3: Establish the business continuity plan objectives.
• Step 4: Evaluate the potential impact of disruptions to the business and its workers.
• Step 5: List actions to protect the business.
• Step 6: Organize contact lists.
• Step 7: Maintain, review, and continuously update the BCP.

Create your own Business Continuity Plan checklist

Build from scratch or choose from our collection of free, ready-to-download, and customizable templates.

Business Continuity Plan | View Sample PDF

When planning for business continuity, it helps to break down its elements into quickly-understood segments. Keeping the plan user-focused can also help ensure usability and promote transferability. The following is a brief business continuity plan example:

Scope and Objectives: 

This BCP is to ensure the continuity of IT services and customer lines in the event of an unforeseen and prolonged power shutdown. Power disruption could be caused by emergency weather conditions or a building fire. Functional areas that are prioritized for recovery in this BCP include the customer support desk and finance team.

Operations at Risk:

Operation: Customer Support Operation Description: Customer support team looking after 24-hour global operations of live chat and customer calls for US, EMEA and APAC regions Business Impact: Critical Impact description: 100% of live chats go through the customer support team in Manila. 20% of live calls are routed to Manila office. A disruption would mean no more live chat support and customers experiencing significant wait times on calls Project timeline and team schedules

Recovery Strategy:

IT personnel and BCP committees should operate alternate backup programs and servers to help save customer requests after power outage. Customer support should be able to receive the requests and respond to customers within 30 minutes. IT Director should operate alternate server rooms in Area B if the power outage last more than an hour to prevent huge revenue loss.

Roles and Responsibilities:

Representative: Jon Sims Role: Head of Operations Contact Details: [email protected] Description of Responsibilities: 1. Must ensure BCPs are updated and must coordinate with team leaders regarding changes 2. Helps notify key stakeholders in EMEA region of threats in Customer Support programs and tools

Create and Implement Effective BCPs with SafetyCulture

Why use safetyculture.

Even when disruptions can force businesses to shut down, yours doesn’t have to. Aim for operational stability by developing and implementing a business continuity plan with the help of a simple tool like SafetyCulture. SafetyCulture is a digital platform that empowers people to work safely and efficiently through mobile checklists, actions, and reporting.

Optimize your organization’s operations and workflow with SafetyCulture. Our digital platform enables you to:

• Simplify processes by automating manual and repetitive tasks
• Maintain safety, quality, and compliance standards with digital BCP checklists
• Create powerful workflows by integrating your existing systems and software
• Gain greater visibility and transparency with real-time reporting

Take advantage of our comprehensive features to transform your organization’s capabilities towards operations excellence.

FAQs About Business Continuity Plans

What’s the difference between business continuity plan vs. disaster recovery plan.

The main difference between a business continuity plan and a disaster recovery plan is that the former encompasses the latter—that is, business continuity planning includes disaster recovery planning. ISO 22301:2019 is the international standard for Business Continuity Management (BCM) systems , and it outlines how specific plans for disaster recovery, incident preparedness, and emergency response may be needed rather than just one large plan for business continuity.

How often should business continuity plans be tested?

A business continuity plan should be tested at least every 6 months to verify the BCP’s effectiveness. Frequent testing can also allow the discovery of gaps and potential issues. This will help the organization update protocols and strategies accordingly.

What role does technology play in a BCP?

Technology helps ensure a BCP’s critical data is backed up and can be quickly restored, maintaining reliable communication platforms for ongoing contact during disruptions, and enabling remote work capabilities to keep operations running smoothly. Automated monitoring tools help detect and respond to threats in real-time, enhancing overall resilience. Additionally, cloud services provide accessibility to applications and data from any location, ensuring business continuity.

What are some common mistakes to avoid when creating a BCP?

Common mistakes to avoid when creating a BCP include neglecting to involve all relevant departments and stakeholders, failing to regularly update and test the plan, and not considering a wide range of potential risks. Additionally, overlooking the importance of clear communication and training for employees can lead to confusion and inefficiency during a disruption. Ensuring comprehensive coverage, regular maintenance, and thorough training can help avoid these pitfalls.

Jona Tarlengco

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Develop a Business Continuity Plan for Manufacturing

Streamline the traditional approach to make BCP development manageable and repeatable.

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• Recent crises have increased executive awareness and internal pressure to create a business continuity plan (BCP).
• Manufacturing-driven regulations require evidence of sound business continuity practices.
• Customers demand their vendors provide evidence of a workable BCP prior to signing a contract.
• IT leaders, because of their cross-functional view and experience with incident management and DR, are often asked to lead BCP efforts.

Critical Insight

• BCP requires input from multiple departments with different and sometimes conflicting objectives. There are typically few, if any, dedicated resources for BCP, so it can't be a full-time, resource-intensive project.
• As an IT leader you have the skill set and organizational knowledge to lead a BCP project, but ultimately, business leaders need to own the BCP – they know their processes and their requirements to resume business operations better than anyone else.
• The traditional approach to BCP is a massive project that most organizations can’t execute without hiring a consultant. To execute BCP in-house, carve up the task into manageable pieces as outlined in this blueprint.

Impact and Result

• Implement a structured and repeatable process that you apply to one business unit at a time to keep business continuity planning efforts manageable.
• Use the results of the pilot to identify gaps in your recovery plans and reduce overall continuity risk while continuing to assess specific risks as you repeat the process with additional business units.
• Enable business leaders to own the BCP going forward. Develop a template that the rest of the organization can use.
• Leverage BCP outcomes to refine IT DRP recovery objectives and achieve DRP-BCP alignment.

Develop a Business Continuity Plan for Manufacturing Research & Tools

1. develop a business continuity plan for manufacturing deck – a step-by-step document that walks you through the process to build bcp within the manufacturing industry..

Business continuity planning is a complex, interdepartmental project with multiple and sometimes conflicting objectives. Follow the guidelines in this blueprint to structure your process to streamline your efforts and stay on track.

2. Maturity Assessment and Business Impact Analysis – Structured tools to conduct and document a business impact analysis for your business continuity plan.

Use these tools to conduct a maturity assessment of your current BCP processes and do a business impact analysis to identify the gaps.

3. Process Workflows Examples – A best-of-breed template to help you build a clear, concise, and compelling strategy document for stakeholders.

The sample workflows help you establish steps, dependencies, and alternates for BCP. The tools contain multiple example workflows. Use the conventions in this tool or create your own to visually document business processes and track process requirements.

4. BCP Recovery Playbook and Roadmap – Provide additional details on BCP procedures and develop a project plan to reach your BCP goals.

Leverage these tools and templates to make a communication plan and ensure that the improvement initiatives follow the best-practice guideline.

EXECUTIVE BRIEF

Analyst perspective, a bcp touches every aspect of your organization, making it potentially the most complex project you'll take on. streamline this effort or you won't get far..

None of us needs to look very far to find a reason to have an effective business continuity plan (BCP).

From pandemics to natural disasters to supply chain disruptions to IT outages, there's no shortage of events that can disrupt your complex and interconnected business processes. How in the world can anyone build a plan to address all these threats?

Don't try to boil the ocean. Use these tactics to streamline your BCP project and stay on track:

• Focus on one business unit at a time. Keep the effort manageable, establish a repeatable process, and produce deliverables that provide a starting point for the rest of the organization.
• Don't start with an extensive risk analysis. It takes too long and at the end you'll still need a plan to resume business operations following a disruption. Rather than trying to predict what could cause a disruption, focus on how to recover.
• Keep your BCP documentation concise. Use flowcharts, checklists, and diagrams instead of traditional manuals.

No one can predict every possible disruption, but by following the guidance in this blueprint, you can build a flexible continuity plan that allows you to withstand the threats your organization may face.

Frank Trovato

Research Director, IT Infrastructure & Operations Practice Info-Tech Research Group

Andrew Sharp

Senior Research Analyst, IT Infrastructure & Operations Practice Info-Tech Research Group

Executive Summary

Info-Tech Insight

As an IT leader you have the skill set and organizational knowledge to lead a BCP project, but you must enable leaders to own their department's BCP practices and outputs. They know their processes and, therefore, their requirements to resume business operations better than anyone else.

Use this research to create business unit BCPs and structure your overall BCP

A business continuity plan (BCP) consists of separate but related sub-plans, as illustrated below. This blueprint enables you to:

• Develop a BCP for a selected business unit (as a pilot project), and thereby establish a methodology that can be repeated for remaining business units.
• Through the BCP process, clarify requirements for an IT disaster recovery plan (DRP). Refer to Info-Tech's Disaster Recovery Planning workshop for instructions on how to create an IT DRP.
• Implement ongoing business continuity management to govern BCP, DRP, and crisis management.

Overall Business Continuity Plan

It disaster recovery plan.

A plan to restore IT application and infrastructure services following a disruption.

Info-Tech's Create a Right-Sized Disaster Recovery Plan blueprint provides a methodology for creating the IT DRP. Leverage this blueprint to validate and provide inputs for your IT DRP.

BCP for Each Business Unit

A set of plans to resume business processes for each business unit. This includes:

• Identifying business processes and dependencies.
• Defining an acceptable recovery timeline based on a business impact analysis.
• Creating a step-by-step recovery workflow.

Crisis Management Plan

A plan to manage a wide range of crises, from health and safety incidents to business disruptions to reputational damage.

Info-Tech's Implement Crisis Management Best Practices blueprint provides a framework for planning a response to any crisis, from health and safety incidents to reputational damage.

IT leaders asked to develop a BCP should start with an IT DRP

It's a business continuity plan. why should you start continuity planning with it.

• IT services are a critical dependency for most business processes. Creating an IT DRP helps you mitigate a key risk to continuity quicker than it takes to complete your overall BCP, and you can then focus on other dependencies such as people, facilities, and suppliers.
• A BCP requires workarounds for IT failures. But it's difficult to plan workarounds without a clear understanding of the potential IT downtime and data loss. Your DRP will answer those questions, and without a DRP, BCP discussions can get bogged down in IT discussions. Think of payroll as an example: if downtime might be 24 hours, the business might simply wait for recovery; if downtime might be a week, waiting it out is not an option.
• As an IT manager, you can develop an IT DRP primarily with resources within your control. That makes it an easier starting point and puts IT in a better position to shift responsibility for BCP to business leaders (where it should reside) since essentially the IT portion is done.

Create a Right-Sized Disaster Recovery Plan today.

Business continuity management in manufacturing requires proactive planning, three components of crisis management that manufacturing companies should consider., emergency planning, business continuity management, business integrity, business continuity planning in manufacturing presents several unique challenges, there are key differences between the emergency preparedness challenges of manufacturing and other industries., business resiliency.

Within the manufacturing industry, companies should make sure that their stakeholder groups, including manufacturers, suppliers, and customers, are on the same page. Service level agreements (SLAs) should be formalized and realistic considering ideal situations and potential compromising cases. An enterprise's emergency team should be ready to restore services ASAP before the service quality gets impacted.

Manufacturing Products

Defective manufacturing goods can lead to a severely negative impact, and even failure of the business. Pricing fluctuation can hugely affect a company's profit margin. Moreover, financial instabilities have introduced an added challenge, leading to uncertainty for allocation of credit to manufacturing businesses.

Product Dependency

In a critical situation, a manufacturing company cannot finish the production of its product. When the product is not produced, the company cannot comply with its commitment for delivery. When it does not deliver the product on time, profit goes down. These series of failures lead to the loss of revenue and decreased customer satisfaction.

Crisis management teams within manufacturing companies should craft mitigation strategies against such scenarios.

Various manufacturing stakeholders tie into the challenges of running an efficient BCP

Manufacturing owners and executives.

A BCP program requires up-front investment, which will make it challenging to get executives' buy-in. Manufacturing is heavily dependent on technology and business leaders would like to invest more in their facilities than just contingency plans for a potential rainy day.

The ultimate goal of manufacturing companies is brand reputation and customer satisfaction. If the quality of a product reduces due to a crisis, it negatively impacts customer satisfaction and jeopardizes the whole business. Therefore, manufacturing companies need to have solid BCP protocols to ensure the quality of their products and the timeliness of product delivery to their clients.

Labor unions should be trained for BCP protocols. Manufacturing companies should have efficient BCP for the times when there is an employee shortage due to natural disasters (e.g. flood, storm, and pandemics) or socio-political unrest (e.g. labor strikes).

Economy volatility plays a pivotal role in investments and manufacturing relies heavily on investments. There is a risk of low participation from investors during times of financial difficulties (e.g. recession), which then affects the financial liquidity of companies. Having a robust BCP helps manufacturing companies reassure their investors that they are prepared for a crisis and can handle uncertainties.

Modernize the BCP

If your bcp relies heavily on paper-based processes as workarounds, it's time to update your plan..

Back when transactions were recorded on paper and then keyed into the mainframe system later, it was easier to revert to deskside processes. There is very little in the way of paper-based processes anymore, and as a result, it is increasingly difficult to resume business processes without IT.

Think about your own organization. What IT system(s) are absolutely critical to business operations? While you might be able to continue doing business without IT, this requires regular preparation and training. It's likely a completely offline process and won't be a viable workaround for long even if staff know how to do the work. If your data center and core systems are down, technology-enabled workarounds (such as collaboration via mobile technologies or cloud-based solutions) could help you weather the outage, and may be more flexible and adaptable for day-to-day work.

The bottom line:

Technology is a critical dependency for business processes. Consider the role IT systems play as process dependencies and as workarounds as part of continuity planning.

Info-Tech's approach

The traditional approach to BCP takes too long and produces a plan that is difficult to use and maintain.

The problem: You need to create a BCP but don't know where to start.

• BCP is being demanded more and more to comply with regulations, mitigate business risk, meet customer demands, and obtain insurance.
• IT leaders are often asked to lead BCP.

The Complication: A traditional BCP process takes longer to show value.

• Traditional consultants don't usually have an incentive to accelerate the process.
• At the same time, self-directed projects with no defined process go months without producing useful deliverables.
• The result is a dense manual that checks boxes but isn't maintainable or usable in a crisis.

The Info-Tech difference: Use Info-Tech's methodology to right-size and streamline the process.

• Reduce required effort. Keep the work manageable and maintain momentum by focusing on one business unit at a time; allow that unit to own their BCP.
• Prioritize your effort. Evaluate the current state of your BCP to identify the steps that are most in need of attention.
• Get valuable results faster. Functional deliverables and insights from the first business unit's BCP can be leveraged by the entire organization (e.g. communication, assessment, and business continuity site strategies).

Expedite BCP development

Info-tech's approach to bcp:.

• Start with one critical business unit to manage scope, establish a repeatable process, and generate deliverables that become a template for remaining business units.
• Resolve critical gaps as you identify them, generating early value and risk mitigation.
• Create concise, practical documentation to support recovery.

By comparison, a traditional BCP approach takes much longer to mitigate risk:

• An extensive, up-front commitment of time and resources before defining incident response plans and mitigating risk.
• A “big bang” approach that makes it difficult to predict the required resourcing and timelines for the project.

A manufacturing company engaged Info-Tech to develop a BCP to make them ready to deal with uncertainties.

INDUSTRY: Manufacturing SOURCE: Info-Tech Research Group

Project Overview: BCP

Blueprint deliverables

Each step of this blueprint is accompanied by supporting deliverables to help you accomplish your goals:

BCP Business Impact Analysis Tool

Conduct and document a BIA using this document.

BCP Recovery Workflow Example

Model your own recovery workflows on this example.

BCP Project Roadmap

Use this tool to prioritize projects that can improve BCP capabilities and mitigate gaps and risks.

BCP Relocation Checklists

Plan for and manage a site relocation – whether to an alternate site or work from home.

Key deliverable:

BCP Summary

Summarize your organization's continuity capabilities and objectives in a 15-page, easy-to-consume template.

This document consolidates data from the supporting documentation and tools to the right.

Insight summary

Focus less on risk, and more on recovery.

Avoid focusing on risk and probability analysis to drive your continuity strategy. You never know what might disrupt your business, so develop a flexible plan to enable business resumption regardless of the event.

Small teams = good pilots

Choose a small team for your BCP pilot. Small teams are better at trialing new techniques and finding new ways to think about problems.

Calculate downtime impact

Develop and apply a scoring scale to develop a more-objective assessment of downtime impact for the organization. This will help you prioritize recovery.

It's not no, but rather not now…

You can't address all the organization's continuity challenges at once. Prioritize high-value, low-effort initiatives and create a long-term roadmap for the rest.

Show value now

Get to value quickly. Start with one business unit with continuity challenges, and a small, focused project team who can rapidly learn the methodology, identify continuity gaps, and define solutions that can also be leveraged by other departments right away.

Lightweight testing exercises

Outline recovery capabilities using lightweight, low risk tabletop planning exercises . Our research shows tabletop exercises increase confidence in recovery capabilities almost as much as live exercises, which carry much higher costs and risks.

Blueprint benefits

Demonstrate compliance with demands from regulators and customers.

• Develop a plan that satisfies auditors, customers, and insurance providers who demand proof of a continuity plan.
• Demonstrate commitment to resilience by identifying gaps in current capabilities and projects to overcome those gaps.
• Empower business users to develop their plans and perform regular maintenance to ensure plans don't go stale.
• Establish a culture of business readiness and resilience.

Leverage your BCP to drive value (business benefits)

• Enable flexible, mobile, and adaptable business operations that can overcome disruptions large and small. This includes making it easier to work remotely in response to pandemics or facility disruptions.
• Clarify the risk of the status quo to business leaders so they can make informed decisions on where to invest in business continuity.
• Demonstrate to customers your ability to overcome disruptions and continue to deliver your services.

Info-Tech's Advisory Services lead to measurable value

Info-Tech members told us they save an average of $44,522 and 23 days by working with an Info-Tech analyst on BCP.*

Why do members report value from analyst engagement?

• Expert advice on your specific situation to overcome obstacles and speed bumps.
• Structure the project and stay on track.
• Review project deliverables and ensure the process is applied properly.

* Based on client response data from Info-Tech's Measured Value Survey, following analyst advisory on BCP.

Info-Tech offers various levels of support to best suit your needs

Diy toolkit.

"Our team has already made this critical project a priority, and we have the tie and capability, but some guidance along the way would be helpful."

Guided Implementation

"Our team knows that we need to fix a process, but we need assistance to determine where to focus. Some check-ins along the way would help keep us on track."

"We need to hit the ground running and get this project kicked off immediately. Our team has the ability to take this over once we get a framework and strategy in place."

"Our team does not have the time or the knowledge to take this project on. We need assistance through the entirety of this project."

Diagnostics and consistent frameworks are used throughout all four options.

Your trusted advisor is a call away..

A Guided Implementation (GI) is series of calls with an Info-Tech analyst to help implement our best practices in your organization.

A typical GI is 8 to 12 calls over the course of 4 to 6 months.

About Info-Tech

Info-Tech Research Group is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

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Need Extra Help? Speak With An Analyst

Get the help you need in this 5-phase advisory process. You'll receive 5 touchpoints with our researchers, all included in your membership.

Guided Implementation 1: Scoping

• Call 1: Scope requirements, objectives, and stakeholders. Identify a pilot BCP project.

Guided Implementation 2: Business Processes and Dependencies

• Call 1: Assess current BCP maturity. Create business process workflows, dependencies, alternates, and workarounds.

Guided Implementation 3: Conduct a BIA

• Call 1: Create an impact scoring scale and conduct a BIA. Identify acceptable RTO and RPO.

Guided Implementation 4: Recovery Workflow

• Call 1: Create a recovery workflow based on tabletop planning.

Guided Implementation 5: Documentation & BCP Framework

• Call 1: Summarize the pilot results and plan next steps. Define roles and responsibilities. Make the case for a wider BCP program.

Mahmoud Ramin

Contributors

• Dr. Bernard A. Jones, MBCI, CBCP, Berkeley College
• Kris Roberson, Disaster Recovery Analyst, Veterans United Home Loans
• Trevor Butler, General Manager of Information Technology, City of Lethbridge
• Robert Miller, Information Services Director, Witt/Kieffer

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Search Code: 102878 Last Revised: October 6, 2023

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Free Business Continuity Plan Templates

By Andy Marker | October 23, 2018

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In this article, you’ll find the most useful free, downloadable business continuity plan (BCP) templates, in Microsoft Word, PowerPoint, and PDF formats. Customize the templates to fit the needs of your business, ensuring you maintain critical operations at all times.

Included on this page, you’ll find a business continuity plan template , a small business continuity plan template , a business continuity framework template , and more.

Business Continuity Plan Template

Download Business Continuity Plan Template

Word | PowerPoint | PDF  | Smartsheet

Use this template to document and track your business operations in the event of a disruption or disaster to maintain critical processes. With space to record business function recovery priorities, recovery plans, and alternate site locations, this template allows you to plan efficiently for disruption and minimize downtime, so your business maintains optimal efficiency. This template is available for download in Microsoft Word, PowerPoint, and PDF formats.

Additionally, you can learn the definition of a business continuity plan, the steps involved in business continuity planning, as well as about the business continuity lifecycle in our article about business continuity planning .

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IT Service Continuity Plan Template

Download IT Service Continuity Plan Template

This template is geared specifically to IT business operations and aims to maintain IT processes despite any possible harmful disruption. Use this template to document recovery objectives, teams, and strategies in order to accurately capture all facets of the continuity plan needed for an IT team. This template is available in both Word and PDF formats.

Business Continuity Framework Template

Download Business Continuity Framework Template

Word | PowerPoint | PDF

This template outlines the structure involved in creating a business continuity plan. It provides an easy, comprehensive way to detail the steps that will comprise your unique BCP. Use this template to plan each phase of a typical BCP, including the business impact analysis, recovery strategies, and plan development. This template can serve as an overall framework for your larger BCP plan.

Business Continuity Program Template

Download Business Continuity Program Template

Similar to the business continuity plan template, this template documents the steps involved in maintaining normal business operations during an unplanned disruption or disaster. Using this template, you can plan out the critical elements needed to continue business as usual, including recovery priorities, backup and restoration plans, and alternate site locations. This template is available for download in both Microsoft Word and PDF formats.

Business Continuity Procedure Template

Download Business Continuity Procedure Template

Much like the business continuity framework template, this template helps users create a thorough, streamlined BCP by detailing the procedure involved in creating and maintaining a plan, as well as implementing one. Use this template to document everything from a business impact analysis to plan development, plan testing, and exercises. Download this template in Microsoft Word, PowerPoint, or PDF to get started.

Business Continuity Plan Template for Nonprofits

Download Business Continuity Plan Template for Nonprofits

In the event of a disruption in business that affects your nonprofit organization, use this template to document a business recovery strategy, identify alternate business locations, and effectively plan for inevitable business downtime. This template is available for download in Microsoft Word and PDF formats.

School Business Continuity Plan Template

Download School Business Continuity Plan Template

Plan for disruptions in regular school activities and operations in the event of emergency or crisis with this helpful template. This template, designed with schools, colleges, and universities in mind, allows you to prioritize operations and responses, identify important phases of recovery, design a restoration plan, and more.

Small Business Continuity Plan Template

Download Small Business Continuity Plan Template

Record your business recovery priorities, identify alternate site locations to conduct business, create recovery teams, and assign recovery responsibilities to specific team members with this continuity plan for small businesses. Ensure that you are able to maintain critical processes and minimize downtime so your business can keep moving forward.

SaaS Business Continuity Plan Template

Download SaaS Business Continuity Plan Template

Use this business continuity plan template to keep your SaaS business productive and efficient, despite any unforeseen events or disruptions. With space to record everything from recovery procedures and strategies to relocation strategies and alternate site locations, you’ll be able to keep business moving and remain productive during a crisis or disruption.

Business Continuity Plan Template for Medical Practices

Download Business Continuity Plan Template for Medical Practices

Identify risk strategies for specific areas of business, like clinical, finance and operations, and IT, designate specific recovery strategies, and prioritize the most important, mission-critical operations for your medical practice with this complete business continuity plan template.

Business Continuity Plan Template for Healthcare Organizations

Download Business Continuity Plan Template for Healthcare Organizations

Some businesses, like healthcare organizations, rely on critical processes and procedures to maintain productivity and keep both patients and staff safe. To ensure these processes are followed — even during a business disruption — use this business continuity plan template to identify all potential risks, create mitigation plans, and assign tasks to key team members.

Activities to Complete Before Writing the Business Continuity Plan

Certain steps can help you prepare to write a business continuity plan. See our article on how to write a business continuity plan to learn more.

Common Structure of a Business Continuity Plan

Every business continuity plan should include certain common elements. See our article on how to write a business continuity plan to learn more.

Tips For Writing Your Business Continuity Plan

Business continuity experts have gathered time-tested tips for business continuity planning. See our article on how to write a business continuity plan to learn more.

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Business Continuity Plan Templates

46 best business continuity plan templates [word & pdf].

Businesses are rarely owned and operated by a single proprietor. Most businesses have many partners or owners whose assets are tied up in the business. This means that any problem related to the welfare of the business can impact many people. When a business suffers during a disaster or some kind of unexpected problem that threatens its continued existence, a business continuity plan is needed to help guide the recovery process.

Businesses always have business continuity plans in place to protect against confusion when things like floods, fires, or natural disasters negatively impact the ability of the business to continue to operate. Social disasters and problems can also cause a need for a business continuity policy to ensure that the business survives.

Table of Contents

• 1 Business Continuity Plan Templates
• 2 What is a Business Continuity Plan?
• 3 Business Continuity Plan Examples
• 4 How Do You Write a Business Continuity Plan?
• 5 Business Continuity Plan Samples
• 6 What Are the Seven Components of a Business Continuity Plan?
• 7 BCP Templates
• 8 Common Reasons for the Use of a Business Continuity Plan
• 9 Business Continuity Plans Are Critical to Business Success

What is a Business Continuity Plan?

A business continuity plan sets forth your organization’s plans that are put in place to help deal with a disaster. These plans might involve the process by which business is resumed if there is an interruption in provided services or operational function. Your BCP will also help to reduce downtimes and lost revenue. Asset protection and human resources issues, as well as business partner roles during and after a disaster, can also be outlined in this business continuity plan.

When you are using a template to help design the plan that all the business owners will agree upon and put in place, you need to be sure that you think about all of the details that should be included in the agreement. This is one of the business documents that many people lean on an attorney or legal expert to look at once it is drafted and before it is put into effect. The more objective and expert opinions you have about the details of your BCP, the more likely it is that you will create a truly effective business document.

Business Continuity Plan Examples

How Do You Write a Business Continuity Plan?

Using the right business continuity plan template can be critical to creating the proper foundation for your business continuity planning. The more that you know about the process of creating a business continuity plan template, the better off you will be if there is ever a reason that you should need to lean on this document for your business’ continued operations.

There are some steps that you should follow when you are making your business continuity plan template. These steps will help ensure that you do not miss any important details during the planning stage of this essential document. These steps will ensure that you have thought of all of the details and have included the relevant and necessary information in your plan.

Leaving any of the stages of the business continuity plan to chance is never a good idea. There are always a lot of things going on when a business is in crisis, and no one single owner should have to make unilateral decisions for the whole group that runs the company. You will want the guesswork to be completely removed from the emergency process so that there are no bottlenecks or additional setbacks beyond the original emergency.

Make sure that you take care of the basic components of your business continuity plan so that you will have the best results when you use it in a true emergency situation.

Business Continuity Plan Samples

What Are the Seven Components of a Business Continuity Plan?

• Purpose of the Plan Itself. You will want to be sure that you know what the scope and intended effect of the business continuity plan will be. Do you want to get back to normal operations, or is your BCP only relevant when you are trying to change the nature of the business itself in response to ongoing distress or disaster without relief? There are many different reasons that you might want to utilize this plan, and knowing its purpose is critical to making sure that you are writing a plan that will serve your needs.
• Identify Key Business Areas in Your Plan. When a disaster has taken place, it can be impossible to get back to normal right away. You will need to make sure that you identify the most critical aspects of your business so that they can be the focal point of efforts to keep things on track after a bad spell. You will need to make sure that the most critical parts of your business get the maximum attention to help ensure that your business maintenance efforts will be focused on the right things during this time of crisis.
• Define a Crisis Team. Your crisis team will essentially be comprised of the people who will be in charge during and after an emergency or disaster. There needs to be no doubt about who these people are and who will be in charge of the major decisions that will need to be made. There might also need to be people that are tasked with very specific roles related to your unique business needs at this time. The crisis team should be called out by job role and name as well as by title. This will make it easy for anyone who needs to know who to contact to find the right responsible party during the emergency and the recovery phase. You will also need to be sure that the people who are part of the crisis team know what their roles are and are able to be available when a situation like this arises.
• Create a Communication Plan . Communication during a crisis is one of the most critical aspects of resolving the situation and getting business back on track. You will need to be sure that there is a fallback plan if normal communications are not available. You will want to be sure that you have thought about situations where no email or no phone calls might be possible. You will also need to make information about how to handle customer ordering and fulfillment or other needs that are typically done via computer. You could draft some sample emergency messages and information releases for the press in advance as well to be sure that you can keep your customers and other business partners up to date on your status during times when regular communications are down.
• Recovery or Relocation Plans . If the emergency that has taken place is a natural disaster that leads to your teams needing to relocate to a safe location, the information about this process needs to be included in your business continuity plan template. This can be one of the most difficult parts of the process of salvaging business operations in times of strife, and you should not leave this to chance. Companies that operate in areas where social conflict and wars are common almost always have a detailed recovery and relocation plan to help protect business processes if there should be a need to relocate for safety.
• Review and Test Your Plan of Action. You should make sure that all of the parties involved in approving this plan have signed off on it and have reviewed the steps that are listed in the document. You might have already tested the operational plan that is set forth in the document you are creating, but if you have not, this should be done as well. You need to be sure that your business continuity plan will really work when push comes to shove. If you have more than one kind of business continuity plan in place, all of these different plans need to be checked out for operational soundness before being put in place.
• Deactivation of the Plan and Return to Normal Operations. All business continuity plans need to include information about when the continuity plan can be deactivated and how this process should be done. This will ensure that the company processes can go back to normal and that emergency efforts can be ended for the time being. Making sure that this stage of the process is clear is just as important as making a plan to change business operations in response to an emergency.

BCP Templates

Common Reasons for the Use of a Business Continuity Plan

These are the most common reasons that businesses have to use their business continuity plans to keep things on track during and after an emergency event. While these events are more likely in some parts of the world than others, there is never any reason not to have a business continuity plan in place for your company. You should always prepare for the worst and hope for the best when you think about potential emergency situations that could impact smooth daily business operations . You do not want to leave your company high and dry when an emergency comes to pass because there is no plan in place.

Make sure as well that everyone who needs to execute your business continuity plan knows their role and that you practice stages of the process if necessary. The better prepared you are for this kind of event to occur, the more likely it will be that your business will come out of an emergency or disaster situation in one piece.

Common reasons for the use of a business continuity plan:

• Cyberattacks
• Major storms
• IT or major internet disruption

In the case of IT concerns and cyberattacks, you also need to have a segment of your business continuity plan that deals with a situation where company data has been lost or stolen . This act can sometimes lead to your business being shut down for a very long period of time, which can be very difficult to recover from. There need to be concrete plans in your business continuity template that help handle such difficult situations that lead to a prolonged time period where your business is unable to engage with customers or to work on projects. Situations like ransomware and major data breaches can lead to your company being shut down for weeks or even months in some cases.

While this kind of event might not impact employee safety like a natural disaster, it can be quite complicated to maintain business operations during this kind of challenge and even harder to get back to business as usual after the fact. The better your BCP is for this kind of situation, the better off your business will be in the recovery phase of the process related to an IT problem or cyberattack.

Business Continuity Plans Are Critical to Business Success

There are so many reasons why you need a business continuity plan to make sure that your company is safe and secure in times of strife and trouble. While you might never need to use your business continuity plan for anything during the time that you are managing a business, having this important document in place can make all the difference if something goes wrong that you did not expect. You will be much more likely to save your business in the event of an emergency or a disaster if you have a quality business continuity plan template in place for your company’s needs.

These documents need to be meticulously arranged and tested to make sure that the plans that they suggest will work when your business is operating outside of normal working conditions. You also need to be sure that you have thought of all of the various parts of the plan carefully so that you are not forgetting critical areas of focus that might need to be called out to help save your business when a disaster happens. The more clearly your business continuity plan is laid out, the better off your business will be when a true emergency happens.

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12 Best Business Continuity Plan Templates

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Business continuity managers and IT teams use a Business Continuity Plan (BCP) document to lay out plans for operating enterprises in the face of calamities like severe weather, forced building evacuations, power outages, etc. It identifies operational areas, resources, and recovery plans with assigned individuals that have a significant business effect.

To make your own, use the free business continuity plan template . You can never be too prepared for a crisis, so provide your business with the resources it needs to function well despite any setbacks.

When Should You Use a Business Continuity Plan Template?

Writing a business continuity strategy is critical to ensure your organization remains a going concern in spite of disruptions. You should have a strategy in place before responding to a calamity. Planning for business continuity is essential for a successful disaster recovery plan when dealing with emergency situations such as:

• Data breaches
• Internet or major IT outage due to an earthquake
• Equipment failure
• Injury, death, or sudden exit of key staff

Your organization needs a business continuity plan as much as a business strategy for normal operations.

These business continuity plan templates may offer a little more motivation to get going, depending on your requirements. If you’re having a problem writing an effective BCP, you can use any of the following templates depending on your business vertical.

12 Business Continuity Plan Templates

We are sharing with you 12 business continuity templates to reduce your time and effort in writing one. Here these are:

1. IT Service Business Continuity Plan Template

This IT Service Business Continuity Plan Template is suitable for IT companies such as software houses and design agencies. It highlights essential steps to undertake and ensure IT processes running in the event of a major disruption. Use the template to record all aspects of the continuity plan required for an IT team by identifying recovery objectives, teams, and tactics.

A good IT service business continuity plan template ensures that critical network systems remain operational despite outages. As we live in a digital-first world, businesses cannot survive without an IT service continuity plan template.

2. School Business Continuity Plan Template

With the aid of a useful template, have a solid backup plan for routine school activities and operations in case of emergency or crisis. You may prioritize responses, and operations, identify crucial recovery stages and create a restoration plan using the BCP template.

When a crisis happens, the most important asset that any school must safeguard against rapid loss is its critical data. We have seen how educational institutes have been a victim of ransomware attacks wiping out important data from different departments.

In any case, schools must be able to continue operating, regardless of any disruption. Schools may improve their degree of preparation by developing a business continuity plan.

3. Small Business Continuity Plan Template

With the help of this continuity plan for small businesses, you may list your goals for company recovery, select alternative site locations for operations, form recovery teams, and designate recovery duties to certain team members.

The provides a framework and guidance of operations for small businesses to restore their critical functions in the event of unforeseen events. This template includes work processes and lays out clear responsibilities of recovery teams and essential staff members. This is a FEMA-approved business continuity plan template that lists continuity plans to business disruptions due to three primary reasons:

• Fire, a sudden storm, or flooding
• Reduction in workforce
• System failure such as IT or electricity grid

In order for your organization to continue to grow, be sure you can maintain crucial procedures and reduce downtime.

4. SaaS Business Continuity Plan Template

To maintain productivity and efficiency throughout any unanticipated events or disruptions, use the SaaS (Software as a Business) business continuity plan template.

Unlike any other BCP, the SaaS continuity plan focuses more on systems and IT infrastructure than HR and other departments. That’s because SaaS businesses have a cloud-based business model such as selling subscriptions to a web or mobile app. Since these businesses sell software as a service, there is a recurring free every month or year.

In the event of a disaster, the critical functions of a SaaS business are equipment and systems. Some prominent SaaS are Google Drive and Dropbox.

The main emphasis is on getting the IT systems back online as soon as possible following a major disruption that could happen for loss of internet connectivity, floods, fire, or a cyberattack.

5. Healthcare Business Continuity Plan Template

Healthcare businesses like clinics and hospitals cannot afford disruption as it can be life-threatening for staff and patients.

These templates are great resources to assist healthcare facilities in developing their continuity plans and ensuring an effective and efficient return to normalcy.

With the help of a comprehensive business continuity plan template, you can identify risk strategies for certain business areas like clinical, finance, operations, and IT, specify disaster recovery plans and rank the most crucial processes for your medical practice.

To sustain productivity and ensure the safety of both patients and employees, healthcare institutions depend on essential processes and procedures. This template will help healthcare providers to identify all possible risks, design mitigation measures, and allocate duties to important team members. During the business disruption, this template will act as your Hospital Preparedness Program.

6. Law Firm Business Continuity Plan Template

A robust business continuity plan for legal firms involves more than data backups. Every law firm has clients with sensitive and confidential data. Ongoing cases and litigation support will not be possible when the law firm ceases to function.

Law firms can put in place corporate-wide procedures to equip your whole team for a variety of crises. Avoiding liabilities that can occur as a result of an obsolete or insufficient continuity plan is the goal.

7. Construction Company Business Continuity Plan Template

There are additional situations than major disasters that might endanger your business operations.

Your business’s essential machinery, tools, and technology might malfunction or get infected with dangerous ransomware. Or, essential employees may quit your business, leaving you rushing to hire extra staff since they lack the specialized abilities needed to finish the project.

These are common scenarios among construction companies. Construction equipment is quite costly and often upwards of millions of dollars. Without a backup disaster recovery plan, construction companies may not be able to complete their clients’ work on time.

This template is excellent for architects and construction firms regarding business continuity. It outlines in detail how the construction company will continue its normal business operations in different scenarios:

• Premises incidents including flood, fire, or storm
• Infrastructure incidents including power failure, loss of computers, and equipment, and internet outage
• Staff incidents such as sudden injury or death

8. Bank Business Continuity Plan Template

We live in an interconnected world where the provision of services such as finance and banking are now digital. Other than the developed nations, many emerging economies are now digitizing their financial institutions.

A Business Continuity Plan for financial institutions ensures swift recovery of operations, including services to customers, occurring as a result of natural disasters, power outages, cyberattacks, or human error.

The objectives of a BCP are to minimize financial loss, continue to serve customers, and mitigate disruptions on reputation, operations, liquidity, credit quality, and compliance with federal laws and regulations.

For financial institutions such as banks, a business continuity plan is an essential part of their strategic planning process. Governments around the world regulate financial institutions, and any disruptions can have far-reaching consequences for the company, its customers, and the economy as a whole.

As such, a financial institution’s business continuity plan must be comprehensive and well-researched. It should address everything from how the company will maintain customer confidence in the event of a major disruption to how it will keep critical systems up and running. Millions of people rely on mobile apps to transfer funds, pay bills and make online purchases.

9. Business Continuity Plan Template For Manufacturing Industry

Given the importance of manufacturing to the economy, any significant disruption to production can have severe consequences. A business continuity plan is therefore essential. We have already seen how supply chain bottlenecks have hampered growth and increased prices of essential items in most countries around the world.

The plan should outline how the business will continue to operate in the event of an interruption and should cover everything from alternative sources of raw materials to new manufacturing locations. You can use this template to minize the risks of disruptions and ensure that the business can continue to meet customer demand. In today’s global market, a business continuity plan is essential for any manufacturing company that wants to stay competitive.

Tech giants and enterprises always have business disaster recovery plans to ensure incidents such as supply chain bottlenecks, equipment failure, injury, or loss of human life have minimum impact on the business.

Critical events pose a threat to financial loss for individuals in the manufacturing sector because of unanticipated downtime, lower plant utilization rates, lost income, and even personnel who are in danger.

For the manufacturing sector, having a business continuity strategy is crucial to both mitigating a catastrophic event as it occurs and maintaining operations for networks dependent on the manufacturer’s company.

10. Cloud Computing Business Continuity Plan Template

By switching to cloud-based solutions, your company may become more productive, flexible, and lucrative. Planning is essential before taking this action, especially when considering business continuity in the cloud.

SaaS and IaaS models are, in many respects, victims of their own success since it is far too simple for companies to ignore their offerings. Cloud service companies compete in a very crowded industry. Because of this, suppliers promise to handle every facet of the system and data administration at a minimal cost.

It seems sensible that this might cause companies to overlook important components of their business continuity planning and assume their cloud provider would take care of them.

68 percent of businesses outline cloud misconfiguration as their top concern about the security of their infrastructure and data. You need the finest security procedures for dealing with cloud systems since 52 percent of firms ranked disasters.

A business continuity plan is to safeguard your application’s uptime in case anything happens to one of the data centers. You can always fall back on running a clone in AWS, for example.

11. Business Continuity Plan Template For Warehouse

Unfortunate occurrences like a global pandemic may result due to planned or unexpected reasons. Any effective Business Continuity Plan must include preparations for such a disaster.

Any crisis may have devastating repercussions on businesses with warehouses since they are an essential part of their infrastructure and necessary to provide customer service.

This is true with companies relying on rapid commerce or quick commerce, where the need to set up and manage multiple warehouses close to customers’ locations is vital.

By using this template, you can perform risk assessment, test out emergency situations and come up with viable solutions to ensure your warehouse continues operating as a normal business operation.

Planning entails collaborating with professionals and third parties to provide a suitable answer. To promote a speedy recovery from the crisis, a contingency plan should be well thought out.

With business continuity planning, you gain a thorough understanding of the security of your assets, operations, facilities, and personnel. Priority hazards and the assessment of the appropriate course of action in response to recognized risks are both included in the detection of warehouse contamination. Planning can proceed with the knowledge that an adequate response is already in place.

12. Business Continuity Plan Template for Oil and Gas Companies

For every hour of IT downtime, oil and gas companies lose $1 million. In the unfortunate event of power failure, it can go as high as $10 million in lost production and possible equipment damage.

A well-crafted plan will take into account all potential hazards and establish procedures for dealing with them, including evacuation plans, communication protocols, and backup power supplies.

Oil and gas companies attribute their success to insulating themselves from business interruption risk. With ongoing price fluctuation, companies strive to convert effective risk management into business opportunities. This in turn helps them in gaining a competitive edge in the global markets.

The price for not assessing risk is operational downtime. Profitability in the oil and gas field is proportional to large upfront investments alongside calculations of oil and gas prices, oil field output, and configuration of refineries. Oil and gas is a high-risk business and not having a BCP will lead to severe financial losses.

You can use this template to minimize your losses and ensure your oil and gas company remains a going concern despite major setbacks.

Write a Business Continuity Plan with Your New Template

It is imperative for companies to prepare business continuity plans with well-documented recovery strategies and a complete business impact analysis. There are more benefits than costs in implementing a BCP. The strategy challenges you to consider the potential dangers to your company from new angles. You can then adjust your route as appropriate, improving your prospects of long-term survival.

Analyzing your company’s existing situation and level of readiness for unforeseen dangers is the main goal of business continuity plan templates. With it, senior management may locate any areas of the company that need improvement and discover answers to issues that can impede your progress toward your objectives.

With a strong BCP template, minimize the impact of potential disruptions to your business. These templates serve as a guide to developing your own plans, which will vary depending on the type and size of the company.

Leverage any business continuity plan template that fits your requirements and makes your business successful.

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Business Continuity for the Manufacturing Industry

Want to know the secret for keeping your manufacturing business running even after it experiences a disaster?

Good business owners know that their companies' ongoing success and well-being depend on operational resilience. The manufacturing industry is no exception. So, manufacturers need to have  business continuity plans . 

It's best to form these plans as soon as you launch your manufacturing company. Without them, you run the risk of frustrating clients and not generating as much revenue.

Below, we'll get into some key things you need to know about developing and preserving business continuity. Keep reading to learn more.

What Challenges Do Manufacturing Companies Face?

A manufacturing company faces many of the same  emergency preparedness challenges  that other companies confront. Yet, there are some key differences. Manufacturing companies might be especially vulnerable to certain kinds of risks.

Because the manufacturing industry relies on the ability to promptly create and deliver items to customers, companies might stagnate if their internal problems interfere with this process. Your goal as a manufacturing leader should always be to get your products to your consumers as fast as you safely can. 

To accomplish this, you need to avoid staffing, equipment, and materials disruptions . If you work long enough, you have a high probability of encountering problems in at least one of these areas.

Companies with a solid business continuity plan fare better during these times.

See the centralized platform that helps organizations plan for, train, and respond to any disruptive incident. Our software suite delivers everything you need to develop and execute robust business continuity processes.

What Areas Should Your Plan Include?

A smart business continuity plan doesn't only look toward the future. It involves looking at what you can do in the here and now to make sure you stay afloat during an emergency.

To get started on formulating a business continuity plan, you'll need to call a team meeting that includes your company leaders. You should identify some of the specific risks to your company. You should also focus on prevention whenever possible. Then, look at the resources you'll need if these things happen. 

If it's not possible to prevent an emergency from occurring, figure out the likelihood of it happening. Then, look at its potential impact on your business. You should plan for the most likely emergencies first.

In the past, business continuity plans were difficult to formulate and required a lot of long hours from workers. Now, that's not the case. We've built Agility Planner and RecoveryPlanner to help you streamline your continuity planning. 

Incident Management

The main goal of any business continuity plan should center on doing as much prevention as possible. As such, you need a system that allows you to share what you'd like your employees to do.

With  Agility Incident Manager,  you have the opportunity to create action lists for your workers. Action lists let them know what needs to get done when certain circumstances happen. As people complete the actions, they can check them off the list.

Incident management puts you in control in the case of an emergency. You'll also get real-time updates, so you can oversee how your employees are handling the crisis. 

In addition, Agility Incident Manager gives you the ability to review your plan in advance. You can identify potential fail points and correct them before an emergency happens.

Having this software helps you get on track faster than you would otherwise. 

Emergency Contact System

After identifying your potential problems, you'll want to develop a robust emergency communication system .

Communication is essential when you have an ongoing emergency. In some cases, the emergency will involve physical danger to your workers. Your employees will need to know how to adapt and alter their actions in all cases.

You need a communication system that allows you to share information. It should also give your employees the ability to ask questions and communicate updates.

The Agility Central platform allows you to send mass messages via Agility Alerts (Preparis) that include information about potential hazards and employee instructions. These messages are bi-directional, so your workers can reply. You'll know if they need resources to handle the emergency, and you can check on their safety.

Agility Alerts also lets you send out updates to people . You can let your employees know when the situation evolves and give them updated instructions. You can also let them know when the situation has concluded, and they can go about business as usual.

Planning, Testing, Training, and Exercising

After you finish the planning phase, you need to get into testing , training , and exercising . 

An emergency isn't the time to teach your employees about your plan. Instead, everyone should know about the plan beforehand. You should train them on how to implement the plan. For the best results, go through exercises with them. 

That way, they'll have the ability to execute the plan without needing someone to walk them through it.

Our software lets you do your planning, testing, training, and exercising all in one spot. With Agility, you can keep everyone at your workplace on the same page and respond faster and better to emergencies.

Ready to Improve Your Emergency Response?

Your manufacturing business needs to have a quick and dynamic response to the emergencies it might face.

Business continuity planning helps you avoid as much disruption as possible and keeps you on track to meet your business goals. When you put time and effort into your business planning, you'll save yourself money and keep your employees safer . 

Ready to improve your response to emergencies?  Book a free demo  of Agility today! 

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Business Continuity Plan Template for Chemical Manufacturing Companies

What is a Business Continuity Plan for Chemical Manufacturing Companies?

A business continuity plan for chemical manufacturing companies is a strategy that outlines the steps to be taken in the event of a disruption. It includes processes and procedures to help ensure safety and compliance with industry regulations. The plan should be comprehensive and include information on potential hazards and risks associated with the production of chemicals, regulatory requirements, and the supply chain dependencies within the industry.

What's included in this Business Continuity Plan for Chemical Manufacturing Companies template?

• 3 focus areas
• 6 objectives

Each focus area has its own objectives, projects, and KPIs to ensure that the strategy is comprehensive and effective.

Who is the Business Continuity Plan for Chemical Manufacturing Companies template for?

This business continuity plan template is designed to help chemical manufacturing companies create a comprehensive strategy that addresses potential risks and ensures regulatory compliance. The template provides a framework and structure to develop a plan that can be tailored to each individual company’s specific needs.

1. Define clear examples of your focus areas

Focus areas are the main topics that are addressed in the business continuity plan. For chemical manufacturing companies, some of the focus areas could include risk management, regulatory compliance, and supply chain management. It is important to consider the potential hazards, regulatory requirements, and supply chain dependencies within the industry when developing focus areas.

2. Think about the objectives that could fall under that focus area

Objectives are the goals that are associated with each focus area. For example, under the risk management focus area, objectives could include minimizing supply chain disruptions and developing contingency plans. Under the regulatory compliance focus area, objectives could include maintaining regulatory compliance and monitoring regulatory changes. Under the supply chain management focus area, objectives could include optimizing supply chain processes and monitoring supply chain performance.

3. Set measurable targets (KPIs) to tackle the objective

Key performance indicators (KPIs) are measurable targets that can help track the progress of objectives. They should be specific, measurable, achievable, relevant, and timely. For example, a KPI for the objective to minimize supply chain disruptions could be “Reduce supply chain disruptions” with an initial value of 10 and a target value of 0. Another KPI for the objective to monitor regulatory changes could be “Monitor regulatory changes”.

4. Implement related projects to achieve the KPIs

Projects are actions that need to be completed in order to achieve the KPIs. For example, for the KPI to reduce supply chain disruptions, the related project could be to identify potential disruptions. It is important to ensure that the projects are achievable, measurable, and have a timeframe assigned to them.

5. Utilize Cascade Strategy Execution Platform to see faster results from your strategy

Cascade is a strategy execution platform that helps companies track and manage their business continuity plans. It offers customizable visualizations such as dashboards and reports that can give real-time insights into the progress of objectives and KPIs. Cascade can help companies achieve faster results from their strategies by providing data-driven insights into their performance and progress.

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