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20 Best Task Management Software Tools to Elevate Your Workflows [2024 Edition]

Sudarshan Somanathan

Head of Content

June 12, 2024

Just a few years back, I was always stuck in a cycle of frustration and self-blame—all because my professional workload was spiraling out of control . I’d make ambitious plans for me and my team and watch in agony as they fell flat. Things became so bad that I got used to the anxiety that accompanied my zillion unattended tasks. What followed was constant overwhelm, a clear lack of motivation , and even sneaky health repercussions. 😔

Eventually, I confided in some peers and realized that I was definitely not alone. In fact, there’s research revealing that as many as 41% of workers experience stress due to their heavy workloads. 

I was able to get out of this rough patch over time, and I cannot emphasize enough how life-changing it was for me to find the right task management software. You see, it’s never the amount of work that creates chaos—but poor task management.

In my case, for instance, I once unknowingly orchestrated a team burnout as I had the habit of setting over-enthusiastic ( read: unreasonable ) deadlines and delegating tasks without realistic workload considerations. It was only after I found my perfect task management tool that I had the knowledge and visibility needed to make more practical choices.

I’d call myself a much saner task manager now, and I hope my team here at ClickUp agrees. We have worked together to bring you this article exploring the 20 best task management software , with a special focus on tools that can assist you in assigning tasks and optimizing priorities effectively in 2024. You can learn about their key features, limitations, and pricing before locking your ideal task manager tool. 🌻

What Should You Look for in a Task Management Tool?

• 1. ClickUp—best overall project & task management software

2. Asana—best for remote teams

3. jira—best for experienced it professionals, 4. monday.com—best for marketing and pmo teams, 5. trello—best for small teams, 6. hive—best task management software for multi-layered team collaboration, 7. meistertask—best for kanban task management, 8. ntask—best task management software for scheduling, 9. zenhub—best for software teams, 10. zoho projects—best for complex project management, 11. activecollab—best for personalized task management experience for client-based workflows, 12. wrike—best for scalable workflow management, 13. todoist—best for teams on a budget, 14. proofhub—best for granular task tracking, 15. smarttask—best for managing multiple projects, 16. hubspot (hubspot task management)—best for crm tasks, 17. paymo—best for client tasks and bookings, 18. timecamp—best for time tracking and billing tasks, 19. any.do—best for creating to-do lists, 20. smartsheet—best for spreadsheet-style task management, leveraging the best task management tools: which one to pick.

For cross-collaborative teams like mine, task management software doesn’t just help identify, monitor, and manage tasks . It goes beyond supporting a simple to-do list and offers features to efficiently collaborate on elaborate workflows for effective goal completion .

The best task management software allows my team to set deadlines, prioritize tasks , track progress, and adjust schedules with ease, which results in smoother decision-making. Other useful functionalities that we prioritize include:

• Flexibility: In my experience, good task management software is always the one that has a user-friendly interface. Bonus points if it runs smoothly on all major operating systems across devices, giving my team more control over everyday work
• Time tracking: We find it’s best to go for a task management solution that lets us improve our time management through seamless time tracking
• Task automation: As your business grows, automation plays a key role in expanding your task base sustainably. The best task management software lets us automate recurring admin tasks, leaving everyone more time to focus on cognitively demanding, high-level assignments
• Communication support: Because I’m running a busy, distributed team, I value tools that support productive task-related discussions, file sharing, and instant announcements
• Reporting and analytics: We’ve noticed that quality task management software provides reporting features to record and analyze information (like clock-in/clock-out data, absence, and overtime hours) for productivity analysis, invoicing, and payroll management
• Integration with other tools: Now this may be a personal preference, but I like it when my task management system integrates with other software we use, like messaging apps , project management tools , and writing assistants , simply because this eliminates context switching and makes team collaboration and task monitoring way easier 😇

20 Best Task Management Software for Balanced Task Planning and Execution

When we started testing out the tons of task management apps available on the market, one aspect was clear—they’re not all cut from the same cloth. For instance, some are versatile tools, while others focus on nailing specific functions like task dependencies.

We eventually narrowed down to 20 best task management software that just had to be on our list. We cherry-picked them after considering diverse criteria like feature set and affordability, so you’re sure to find something that addresses your immediate needs. 🧐

Here’s a snapshot of our list, which will be followed by detailed and honest reviews of each software:

1. ClickUp —best overall project & task management software

Why end with a bang when we can start with one? 💥

We might be a bit biased here, but ClickUp has repeatedly proved itself to be the best task management solution for individuals, professionals, and teams alike. It’s not just us; even G2 considers it to be the best-rated task management and team task management software , ranking it #1 in 15+ competitive categories in 2024!

What makes ClickUp click is its AI-enabled, end-to-end support for managing tasks and priorities, monitoring progress, and staying productive.

How we use ClickUp for hands-on task management

The way we leverage ClickUp for my team is pretty straightforward—for starters, we go to ClickUp Tasks for everything, from centralized task planning and scheduling to tracking individual assignments.

I love how the platform makes our task management process super intuitive and data-rich. We get to categorize team tasks by type and set Custom Task Status from To Do to Done to make tracking effortless. We can use as many Custom Fields as we want to set deadlines, add assignees, and define further details we want to track or filter through. For each task assignment, our team can also: 

• Add links and comments to centralize contextual knowledge and discussions
• Specify task dependencies to offer visibility for schedule management
• Define subtasks and checklists to support extensive deliverables 
• Use @mentions and action items to delegate tasks and share updates

Our Task View is by default a pop-up window, but we can also minimize it to a sidebar or Task Tray if we want to keep our individual to-do lists accessible or track time as we go.

If you are a visual task manager like me, there’s good news! I frequently use the 15+ project views of this task management software for comprehensive visibility over our entire workflow—I manage tasks on Kanban boards, sort through them in the List view, and visualize timelines with colorful Gantt charts. 🌈

ClickUp comes with a drag-and-drop Calendar view that aids our granular task planning. We also make use of the Recurring Tasks feature to schedule routine stuff, like meetings and sprint retrospectives, and visualize or adjust our day-to-day directly on the Calendar.

At any given day, we have 100+ active tasks across departments, and it’s near impossible to follow up on each one of them. Thankfully, we can stay on top of our task lists with ClickUp Reminders . We create them from any task comment or notification, which gives us more flexibility to manage team tasks seamlessly from any device we’re on without losing sight of inter-departmental dependencies.

And, if we’re dealing with an overwhelming workload, we identify what to prioritize and deprioritize using ClickUp Task Priorities and its color-coded tags. We also lighten team workloads with ClickUp Automatons , which lets us automate time-consuming tasks like checking emails or organizing documents.

Bonus! Our secret to stress-free productivity? ClickUp Brain and pre-made templates

Beyond tracking and prioritizing tasks, ClickUp also lends us a hand with Project Management . For instance, we employ ClickUp Brain , the platform’s AI assistant, to automate project summaries, task planning, and task standups and updates.

ClickUp Brain is a neural network connecting the team’s tasks, documents, and discussions living on the platform—it helps us extract and summarize information and action items through simple prompts and questions.

We also take our productivity to new heights with numerous customizable ClickUp templates that help us standardize task assignments immediately! If you’re new to the platform, the ClickUp Task Management Template can be a great starting point. By downloading this free template , you can organize your tasks into Lists like Action Items , Ideas , and Backlog for easier navigation. Open separate views to track assignments by department or priority label. 🚩

ClickUp best features

• 1,000+ templates to kickstart skillful task management
• Intuitive task scheduling platform with time tracking
• ClickUp Dashboards for real-time task tracking and productivity metrics
• ClickUp Goals to set measurable task KPIs
• Task Checklist feature for easy to-do list creation
• Multiple project views like List, Table, and Timeline
• Custom task statuses to complement your workflow
• A Bulk Action Toolbar to edit multiple tasks at once
• Automates recurring, error-prone tasks
• Built-in task prioritization levels  
• Universal Search and Tags to access tasks quickly
• Supports task generation directly from ClickUp Docs and Whiteboards
• Integrates with 1,000+ apps like Slack, Gmail, Zoom, Outlook, and HubSpot
• Dedicated mobile app for iOS and Android
• Compatible with Mac, Windows, and Linux
• Built-in chat and file-sharing options for task collaboration
• Easy-to-use, no-code interface

ClickUp limitations

• It takes time to explore all its task management features (you can leverage the ClickUp Help Center to ease the learning curve)
• A dedicated subtask reporting feature would be a great add-on

ClickUp pricing

Most of ClickUp’s task management features are accessible on the free plan. The price-to-features ratio on the paid options is one of the best in this space.

• Free Forever (supports unlimited tasks and members)
• Unlimited: $7/month per user
• Business: $12/month per user
• Enterprise: Contact for pricing
• ClickUp AI: Add to any paid plan for $5 per member per month

*All listed prices refer to the yearly billing model

ClickUp ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.7/5 (4,000+ reviews)

The platform has garnered largely positive reviews as a task management solution. Here’s how one user describes their experience :

My favorite feature is the ‘add to’ function for tasks, which enables me to have a central location for all major projects. Within the project/Epic, subtasks can be assigned to the correct space/list to be worked on by whoever needs it. Having a top-down view of the location and status of each subtask is invaluable to keeping track of what is completed and incomplete. Adding custom fields wherever I need them is also fantastic.

There’s no milder way to put it—we just love Asana as an online task management software for remote teams! For starters, we can use pre-built templates to organize our remote projects and coordinate on tasks and updates using the centralized Inbox feature.

As we tested the tool further, we noticed that it was incredibly easy to add and track cross-team tasks across multiple projects. Essentially, I can ensure the same task is never duplicated in another department, which is a common pain point for remote teams!

Its breadth of features is quite similar to ClickUp (you can check out a detailed ClickUp vs. Asana comparison here ). For instance, I can add task descriptions in the form of bulleted lists, embed files to add context, set due dates, and add assignees in a few clicks. It’s also effortless to create subtasks, identify blockers, and streamline approvals on task changes.

What makes Asana stand out among its alternatives for me is the Workflow Builder feature —it gives us a smooth interface to create workflows without coding, helping us automate routine tasks and expedite projects. This quality task management software also features a My Tasks list , which helps prioritize work by auto-promoting tasks based on due dates.

Overall, Asana is a collaborative task management tool for anyone working remotely —my distributed team was able to communicate directly within the app, encouraging cross-functional collaboration with minimal friction. For added transparency, we recommend adding relevant collaborators to your team’s tasks to keep them updated on progress async.

Asana best features

• Templates for task management
• Remote-friendly collaboration tools
• Zero-code workflow builder
• Search and filtering options for simpler navigation
• Integrates with apps like Slack and Dropbox, as well as ClickUp
• Mobile app for Android and iOS

Asana limitations

• May be challenging to implement for larger teams
• Storage and collaboration features could use improvement

Asana pricing

• Personal: Free forever (for up to 10 users)
• Starter: $10.99/month per user
• Advanced: $24.99/month per user

Asana ratings and reviews

• G2: 4.3/5 (9,000+ reviews)
• Capterra: 4.5/5 (12,000+ reviews)

Many users have favorably reviewed Asana’s auto-reminders feature, like this one :

I like how Asana helps us to make and assign tasks to employees in our team, and also it auto gives them reminders to complete the tasks on time. Their reminder emails are very much helpful, this way our co-workers have the list of To-Do’s ready without checking multiple messaging platforms and emails.

When I first started exploring Jira, it was evident to me that this was not as beginner-friendly as other alternatives due to a somewhat complex feature set. But then, Jira is a popular task management software option among seasoned professionals in industries like IT, finance, marketing, and HR, so it was worth a try.

To give you some context, Jira was first launched by Atlassian as an issue-tracking tool for software developers—but has now branched out to become a useful tool for project managers and task managers alike. In my experience, I found it to be an incredibly handy tool for Agile project management .

My team tried to set up a sample workflow for a complex Agile project, and we were able to break everything into manageable sprints . We got the option to set up tasks under:

• Company-managed projects: A standard admin-controlled workflow
• Team-managed projects: A more self-contained workspace for independent teams

Jira’s multiple views, like boards and timelines, makes it easy to track sprint tasks and identify roadblocks to ensure continuous improvement . The tool also supports team collaboration by allowing members to brainstorm and exchange task information across departments through shared workflows.

Moving to productivity, it’s worth noting that Jira, like ClickUp , lets us update custom task statuses in real time, while its automaton feature allows for running manual actions in the background. Plus, project managers can automate work using its numerous task management templates . 😀

Tip: Explore the Jira-ClickUp integration to manage your Agile workflow better!

Jira best features

• Workflow automation support
• Multiple task views for agile teams
• Templates for niches like human resources , marketing, and IT
• Integrates with Atlassian Work Management and other popular apps
• Effective task management apps for Android and iOS

Jira limitations

• The system can be slow at times
• The user interface and dashboard design could be improved

Jira pricing

• Free: Up to 10 users
• Standard: $8.15/month per user
• Premium: $16/month per user
• Enterprise: Contact sales for pricing

Jira’s business support is only available on paid tiers. However, free plan users can seek out community support .

Jira ratings and reviews

• G2: 4.3/5 (5,000+ reviews)
• Capterra: 4.5/5 (13,000+ reviews)

Bonus read: Check out these Jira alternatives !

Can using Monday.com for managing tasks can make Mondays less dreadful? We think yes! This simple task management software provides all key features, from multiple task views to task templates, that you’d find in most Monday alternatives .

However, what our research team loves the most is the software’s specific task management features for marketing and PMO teams . For example, marketing teams can benefit from key features like brand asset management , robust Gantt charts (to build task timelines), and campaign tracking . Meanwhile, PMO teams rely on features for monitoring OKRs , identifying dependencies, and tracking time for future task planning.

I think Monday.com also stands out with its smooth interface . Its Work Management feature lets you create no-code marketing workflows for specific functions like content creation, social media, and event planning.

I consulted a few project managers who use the tool, and they even appreciated its intuitive layout. For example, the platform allows them to make informed decisions by accessing quick overviews of task progress on a dashboard. 📈

Plus, Monday.com allows you to organize workspaces into projects with individual tasks and subtasks, complete with color-coding options to help you track task priorities and statuses easily.

Overall, it’s a powerful task management tool—quite similar to ClickUp and Asana in terms of design and feature set. Plus, the platform integrates with top marketing tools as well as other collaborative platforms ( including ClickUp ).

Monday.com best features

• Includes 200+ automation options
• Color-coded custom task statuses and priority levels
• User-friendly project templates
• No-code workflows setup
• Offers a mobile app for iOS and Android
• Integrates with over 200 apps

Monday.com limitations

• The initial setup tends to be overwhelming
• Some users struggle with custom reminders and experience delays in notifications

Monday.com pricing

You can access the following plans by first signing up for a 14-day free trial:

• Free: Up to two users
• Basic: $9/month per user
• Standard: $12/month per user
• Pro: $19/month per user

Monday.com ratings and reviews

• G2: 4.7/5 (10,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

I’m a religious fan of Kanban boards, which is partly why I always have a blast using Trello. One of the main reasons why I put it high up on our list is simplicity—most project management software are not as easy to learn as Trello, which makes it perfect for managing linear tasks on a smaller scale.

This good task management software is all about moving tasks like sticky notes on a drag-and-drop Kanban board for easier status tracking. Individuals can use it to create personalized task lists, while team members can rely on advanced checklists to add context to tasks by adding due dates and assignees. 

As far as basic task management is concerned, this software supports task prioritization through labels like high, medium, or low priority. Say I want to access a specific batch of tasks and prepare a quick status report—all I have to do is filter through these labels.

Trello’s no-code (and cute!) automation tool called Butler is also incredibly comfortable to use. Even the less tech-savvy members of my team can automate recurring tasks by creating simple rules, buttons, and commands.

Trello lets us view tasks on calendars, timelines, and neatly organized tables, which is often more than enough to manage workloads in smaller teams. However, if you’re running a larger team or a more complex project that requires agility and a wider variety of project views, Trello alternatives with enterprise features may be a better option.

Trello best features

• Butler—a no-code automation tool
• Kanban-based task tracking software
• Includes checklists, calendars, and timelines
• Color-coding helps prioritize tasks
• Android and iOS mobile apps
• Integrates with other task management systems like ClickUp and Jira

Trello limitations

• Gets costly as users increase in number
• May not support complex project management

Trello pricing

Trello’s free plan is pretty generous and supports up to 10 boards. You need to get a Premium tier to access more views and AI-driven features, which are necessary for effective task management in modern workspaces.

• Standard: $5/month per user
• Premium: $10/month per user
• Enterprise: $17.5/month per user

Trello ratings and reviews

• G2: 4.4/5 (13,000+ reviews)
• Capterra: 4.6/5 (23,000+ reviews)

Here’s what one user had to say about completing tasks and projects with Trello:

Trello provides software development projects with a smooth platform for managing Agile and Kanban workflows. Tasks can be easily created and organized because of its user-friendly interface and customisable boards, lists, and cards. While Trello’s ease of use is one of its main advantages, it might not have all the complex project management capabilities of more all-inclusive applications. 

I had little idea of what Hive is like when I first started testing it. The platform advertises itself as an all-encompassing project management software with use cases ranging from project and resource management to client engagement. While I mostly explored features for task management, I can confidently say that this tool wins when it comes to facilitating team collaboration.

Hive provides any hybrid team with a task management platform to:

• Assign, track, and execute tasks together, regardless of location
• Monitor upcoming tasks across departments
• Streamline task intake data with forms
• Collaborate async or live with Hive Notes and Text and Voice Chat

Like ClickUp, Hive supports project collaboration by letting teammates communicate across projects by leaving comments on action cards or tagging team members.

Collaboration here is smoother because you get to observe your tasks from unique angles . For example, we can use the Portfolio view to get a detailed overview of tasks across projects or the Label view to categorize subtasks. I thought I could focus better by activating the My Actions view to display my task assignments in a concentrated way. 

We can also rely on key features like task status to easily track progress, templates to customize project layouts and business processes, and notifications to never miss a beat. Plus, Hive offers Workflows App —a no-code task automation tool to help you cut down on manual labor and design personalized automated workflows. 

Hive best features

• Collaborative task management tool
• Supports individual, group, or project discussions
• AI assistant ( HiveMind ) and templates to support standard tasks
• My Actions view tracks all the tasks assigned to you 
• Includes a no-code task automation tool
• Integrates with Dropbox and Google Drive

Hive limitations

• The mobile app has limited functionality
• UX may get compromised with many collaborators

Hive pricing

Hive’s free plan neatly supports basic task management for all your projects, but you’ll have to upgrade to paid plans for features like custom fields, task labels, and an in-app calendar.

• Starter: $5/month per user
• Teams: $12/month per user

Hive ratings and reviews

• G2: 4.6/5 (500+ reviews)
• Capterra: 4.5/5 (100+ reviews)

Bonus: Check out these Hive alternatives !

Most alternatives to MeisterTask include Kanban boards as one of their key features. However, I’d emphasize that MeisterTask excels as Kanban-based task management software because of how user-friendly and intuitive it is. 😻

The tool is beautifully crafted and provides customizable Kanban-style boards that let us organize and monitor task cards. We can mark if tasks are In Progress , Done , or on the To Do list (or create custom sections). What’s cool is that we can also switch to a Gantt-like timeline view to access more linear scheduling.

These boards keep all work centralized and let us communicate effectively through task comments. We can mention teammates in the comments, add them as project watchers, and assign them tasks directly from the board. Whenever you manage projects prone to changes, just activate real-time notifications to keep everyone in the loop about the latest updates.

Besides collaborative boards, the software offers personal Kanban pinboards called Agendas , where we can organize all the tasks assigned to us, as well as access due dates and important files faster.

Many user reviews for MeisterTask compliment the tool’s pretty interface —here’s what a verified user shared:

The colorful Kanban-type interface, the multiple project lists you can have, tags, integration from MindMeister, easy integration from other websites to spawn tasks. I use it on my phone, tablet, and iPad.

MeisterTask best features

• Easy-to-use Kanban boards to track project progress
• Can serve as a personal task management software
• Task-related collaboration through comments
• Dashboards to track tasks, time-tracking data, and notifications
• Lets you automate recurring tasks
• iOS and Android mobile apps

MeisterTask limitations

• The software could benefit from adding a workflow calendar to its features
• Notifications may be delayed on mobile devices

MeisterTask pricing

• Basic: Free (doesn’t allow integration with other apps)
• Pro: $6.50/month per user

MeisterTask ratings and reviews

• G2: 4.6/5 (100+ reviews)
• Capterra: 4.7/5 (1,000+ reviews)

nTask serves as an SMB-focused hub for tracking and scheduling tasks under three sections: To-Do, Workflow, and Projects . The idea is to create both personal and professional task lists, as well as define workflows for specific functions like designing, fund management, and freelancing. 

In my opinion, the Projects tab has quite a clutter-free interface to design granular schedules and assign tasks or entire task lists to your teammates. If you’re new to the platform, you can start with a weekly scheduling sheet to create a baseline of tasks, along with descriptions and assignees. Then, you can use the Task Builder to add tasks as needed.

As a visual task management tool, my team was able to use nTask to plan and prioritize tasks on a Kanban layout, manage interconnected delivery timelines, and visualize projects with color-coded Gantt charts.

For example, we scheduled tasks by setting planned and actual due dates and creating task dependencies and milestones to ensure timely completion. Then, we set priorities, custom statuses, and real-time notifications to ensure no action remains overlooked.

nTask’s robust time-tracking capabilities help us stay within realistic timeframes. I can monitor time spent on tasks and estimate the time my team will need for future tasks, which makes scheduling (and invoicing) easier over time.

nTask best features

• Offers multiple project views (board, grid, list, and calendar)
• Comprehensive task tracking
• Visual task management and task scheduling through Gantt charts
• Recurring tasks feature with daily, weekly, or monthly repeats
• Integrates with 1,000+ tools like Apple Calendar, Zoom, and Microsoft Teams
• Android and iOS support

nTask limitations

• Attaching documents and images to tasks may be challenging
• User interface could be more intuitive

nTask pricing

You can access a 7-day trial period for all plans. NGOs may be able to get up to 50% off upon contacting sales.

• Premium: $3/month per user
• Business: $8/month per user

nTask ratings and reviews

• G2: 4.4/5 (10+ reviews)
• Capterra: 4.2/5 (100+ reviews)

ZenHub is a project management solution that primarily caters to software development teams. It provides a native GitHub integration via a browser extension for Google Chrome or Mozilla Firefox. This helps reduce context switching by keeping project tasks connected with GitHub code. 

Plus, ZenHub offers automatic task updates as users complete issues in GitHub, streamlining task completion by eliminating manual status check-ins from your team’s to-do list. There are also automated hand-offs to update all connected workspaces.

This online task management software and software development tool brings tasks together on intuitive, drag-and-drop Kanban boards , allowing teams to view all current tasks and their statuses.

Use these boards to prioritize tasks, track projects, and attach pull requests to corresponding issues. Group related issues into Epics or connect various private and public GitHub repos to a single board. 👨‍🏫

Additionally, ZenHub offers sprint planning features, making it a handy tool for agile teams . It lets us set automated sprint cycles, auto-generate new sprints with prioritized and unfinished tasks, and receive periodical reports on progress.

I’ve also heard pretty exciting things about ZenHub AI (automatic issue categorization, sprint reviews, etc.). However, I wasn’t able to get past the waitlist to try out its beta program.

ZenHub best features

• Various key features for agile teams
• Native GitHub integration
• Provides spring planning and tracking
• Boards with intuitive task management capabilities
• Automate repetitive tasks and hand-offs
• Acts as a visual task management tool with roadmaps and timelines
• Integrates with Figma, Miro, and Loom

ZenHub limitations

• Steep learning curve
• The interface may be challenging to navigate

ZenHub pricing

• For Teams: $8.33/month per user (annual billing after a 14-day free trial)
• For Enterprises: Contact sales for pricing

ZenHub ratings and reviews

• G2: 4.3/5 (30+ reviews)
• Capterra: 4.4/5 (30+ reviews)

Zoho Projects is a reliable project management software with features such as issue tracking, team monitoring , project timesheets, and resource utilization charts. From the range of use cases we explored, this platform can be excellent for managing complex projects in industries like marketing, construction, IT, and consulting.

Zoho Projects offers a comprehensive toolset for task management that assists us in breaking projects down into milestones, task lists, and subtasks for simpler tracking. This task management platform is all about details—each task can have attributes like assignees, work hours, priorities, and reminders. Plus, we can use timesheets and timers to record time spent on each task.

We were able to schedule tasks on a calendar and get an overview of team members’ capacity simultaneously. This, I think, is crucial for balanced task planning and avoiding the risk of team burnout.

Like many Zoho alternatives , this tool simplifies task organization by providing Kanban-style boards with drag-and-drop task cards and flexible statuses. As for planning and tracking complex workflows, we can use Gantt charts to identify granular team tasks, set dependencies, and monitor deadlines to ensure everything is done on time. ⌛

I believe that using Zoho Projects is great for consolidating your task ecosystem when you use other Zoho applications, such as Zoho Mail or Zoho CRM, as the tool gives you a unified view of your tasks across sister platforms.

Zoho Projects best features

• Quick-access Gantt charts
• Supports versatile task management use cases
• Highly customizable workflows with project templates
• Easy task scheduling on calendars
• Integrates with various Zoho, Google, and Microsoft apps 
• Task management apps (iOS 9.0+ and Android 4.1+)

Zoho Projects limitations

• Initial setup may be challenging
• Software customization can be time-consuming 

Zoho Projects pricing

• Free: Up to three users
• Premium: $4/month per user (10-day trial)
• Enterprise: $9/month per user (10-day trial)

Zoho Projects ratings and reviews

• G2: 4.3/5 (300+ reviews)
• Capterra: 4.4/5 (400+ reviews)

Reviews mostly mention the product to be useful, albeit confusing at times. Here’s an excerpt :

Zoho Projects is useful when using to assign tasks, getting multiple projects done, and needing to know who will do it by when. It allows people to go in and time themselves to track how long it took them to do it. It does get really confusing at times to create tasks because of the many tedious needs that can be miscommunicated while trying to assign (tasks). 

ActiveCollab is all about increasing productivity and meeting deadlines with ease in client-based workflows. Whether you’re a startup or a small creative team, the tool lets you invite unlimited clients to the platform for improved collaboration and feedback loops. In my opinion, this alone can help eliminate those hard-to-keep-track-of client meetings and follow-up email chains.

My experience? Besides adding tasks for my team, I was also able to break down complex actions into subtasks for my clients, ensuring all assigned tasks got done as planned. Additionally, we saw functions to:

• Add due dates, assignees, and detailed task descriptions
• Group tasks based on different criteria
• Duplicate repetitive tasks

This online task management software offers only three project views to choose from, which is less than what ActiveCollab alternatives typically offer. Still, it includes frequently used views—the Kanban board, Gantt chart, and List view. 📝

I know automation is a recurring theme at this point, but still worth a mention—ActiveCollab can reduce manual labor by automating recurring tasks like drafting weekly reports. And, if you need to ensure actions are completed in a fixed order, just create dependencies between multiple tasks.

ActiveCollab stresses the importance of a personal task manager, which freelancers may find useful. It provides a My Work page where you can find and organize your task assignments by project, client, or due date. 

ActiveCollab’s timesheets also impress me quite a bit. Besides getting an overview of all my time records, I can access project-level time tracking for easier billing. I can even revisit my productivity in terms of the comments posted, tasks created or closed, or due dates modified.

ActiveCollab best features

• Excellent personal task management software
• Tools to automate repetitive tasks
• Dependencies for completing tasks in a specific order
• Android and iOS smartphone apps
• Integrates with other task management tools like Asana and Trello

ActiveCollab limitations

• The file-sharing feature of this task management software could be simpler to use
• Adding more customization options could be beneficial 

ActiveCollab pricing

All plans come with a 14-day free trial. However, you have to subscribe to the most expensive plan for features like workload management and days-off planning.

• Plus: $9.5/month 3 users/month
• Pro: $8/month per user/month
• Pro+Get Paid: $11.75/month per user

ActiveCollab ratings and reviews

• G2: 4.2/5 (90+ reviews)
• Capterra: 4.5/5 (300+ reviews)

Wrike is well-known for its robust task and workflow management features. But what many users miss is how beautifully scalable it is! For instance, the platform lets me build a library of custom tasks that mimics our core processes—we can use it as a baseline for all our future workflows. And the best part is, we can expand this library to build a workspace tailored to a role, department, or even industry.

During the time we tested this tool, we created multi-level task lists across levels like folders, milestones, phases, and projects. Some of us even created personalized dashboards by pinning important tasks from our to-do list, all automatically sorted by priority and due date.

Like most of Wrike’s competitors , the platform supports strong teamwork —we can collaborate on real-time project plans, task assignments, and decision-making within the platform. Plus, the software includes built-in proofing tools for quick yet detailed task feedback and task automation to save time and increase work efficiency.

Additionally, Wrike allows project managers to build customizable reports on task and team performance. I was, for instance, able to further optimize workflows by analyzing relevant key performance indicators (KPIs) on dashboards.

Wrike best features

• Comprehensive project dashboards with personalized reports
• Supports feedback-friendly team collaboration
• Multiple project views
• Visualize tasks in views like Gantt Chart, Kanban, and Calendar
• 400+ third-party integrations
• Task automation

Wrike limitations

• Could use more custom display options
• Some users experience task syncing issues

Wrike pricing

Wrike offers integrations and additional cloud security features for an extra fee, but all of the following plans contain task management features:

• Team: $9.80/month per user
• Business: $24.80/month per user
• Enterprise and Pinnacle: Contact sales

Wrike ratings and reviews

• G2: 4.2/5 (3,000+ reviews)
• Capterra: 4.3/5 (2,000+ reviews)

While many Todoist alternatives on our list offer additional project management features, this veteran app is purely focused on task management. I think Todoist is one of the few apps that consistently upgrades itself within its niche space. For instance, we can now create detailed daily to-do lists and set recurring tasks using natural language.

The tool ticks all the boxes for basic task planning and management—we can create tasks and subtasks, determine priorities, add due dates, and set reminders to ensure nothing goes overlooked. 👀

Although it’s primarily a task management app, Todoist can help you manage small-scale projects as it includes goal-setting features , labels to categorize tasks, and task descriptions to keep information centralized.

I personally loved its Upcoming calendar view —it displays which tasks are due urgently, and if anything’s too demanding, I can use a drag-and-drop function to reschedule assignments. And if I need to focus on team tasks that are currently due, I simply go to the Today view .

While Todoist’s simple navigation and low price make it a handy tool for personal task management, it’s also a good to-do list app for teams on a tight budget . Its project management features aren’t too comprehensive, but you can still assign tasks and leverage comments for better teamwork and transparency. Here’s what a small business owner had to share after using the tool :

Extremely easy to use for all levels of technological understanding. I use Todoist several times a day and we have integrated this across our whole team. We’ve experienced far less chance of tasks being lost or forgotten and people stay accountable because of the notifications received upon completion.

Tip: ClickUp has a neat Import from Todoist feature if you need to switch to a more extensive project management tool in the future.

Todoist best features

• Efficient daily task management
• Multiple task views (including Kanban boards and lists)
• Basic team collaboration support
• Easy navigation to monitor project progress
• Integrates with various productivity and time-tracking apps
• Has a to-do list app for Android and iOS

Todoist limitations

• Integrating the software with some apps may be challenging
• It would be beneficial if the app displayed tasks when you’re offline

Todoist pricing

• Beginner: Free
• Pro: $4/month per user
• Business: $6/month per user

Todoist ratings and reviews

• G2: 4.4/5 (700+ reviews)
• Capterra: 4.6/5 (2,000+ reviews)

Besides being a good task management tool, ProofHub is a task tracking software that lets you easily create task lists and individual tasks, assign them to more than one team member, and closely follow due dates and priorities across task categories . I am particularly in awe of the platform’s Table view for task tracking—I get to monitor progress percentages for actions in different categories (without being a pesky micromanager). 😁

Similar to ProofHub alternatives , the software is fully customizable —we can build personalized workflows and use custom fields to capture any task-related data my team deems important. Custom fields enhance task tracking —because we customize them to track virtually any detail, be it deadlines or output.

Speaking of tracking, ProofHub has an intuitive interface for creating task dependencies for ensuring tasks are completed in a predetermined order. If you want to offer more clarity to assignees, leave comments on tasks or use mentions to guide them.

Additionally, ProofHub offers various reporting options to help gain insight into a project’s progress. You can enhance resource allocation by analyzing resource utilization reports or track project-specific progress with task completion reports.

ProofHub best features

• Multi-faceted task tracking software
• Customizable workflows
• Supports task-related discussions through comments and mentions
• Reports to gauge task progress
• Various project views like Kanbans and tables
• Mobile-friendly

ProofHub limitations

• Notifications can get difficult to manage
• Some users find its customization features complex

ProofHub pricing

Note that ProofHub currently avoids the per-user billing format, which may make it appealing for some teams.

• Essential: $45/month for unlimited users
• Ultimate Control: $150/month (or $89/month for a limited time offer)

ProofHub ratings and reviews

• G2: 4.5/5 (80+ reviews)
• Capterra: 4.6/5 (90+ reviews)

SmartTask includes all key features you’d typically find in a task management tool. You can set deadlines, add dependencies, and manage tasks in views like calendar, list, and board. I’d highlight that you can create a realistic workflow here by optimizing dependent, overlapping, and ignored tasks—this is the kind of visibility you need when your team is juggling 5+ projects simultaneously.

This software stands out for me especially because of its tools for managing multiple projects simultaneously in a cross-functional setup. Its Project Portfolios feature allows you to create multiple boards to track separate goals, aligning your marketing, sales, and design teams. To play it safer, you can even share task lists across teams to prevent orphaned actions. 

SmartTask supports team collaboration by letting us comment on tasks and generate real-time notifications for updates. We can also invite clients, vendors, and external stakeholders to collaborate on any task or project by sending them an invitation.

Plus, it provides dashboard reports on both project tasks and sales that you can easily find through its advanced search bar. 🔎

SmartTask best features

• Internal and external team communication
• Set recurring tasks (daily, weekly, or monthly)
• Task and sales reports
• Supports managing tasks across projects
• Time tracking for individual tasks
• Task management tools for iOS and Android

SmartTask limitations

• The UI and UX could use some improvement
• Adding more integrations would be useful

SmartTask pricing

SmartTask may offer discounted pricing to NGOs upon contact. Eligible startups can also apply for a $1,000 worth of credit.

• Free Forever
• Premium: $7.99/month per user
• Business: $10.99/month per user

SmartTask ratings and reviews

• G2: 4.5/5 (60+ reviews)
• Capterra: 4.6/5 (30+ reviews)

I’ll admit that HubSpot Task Management is far from a traditional task manager—it’s more of a suite designed to help marketers streamline Customer Relationship Management (CRM) processes. Now, we know that effective CRM depends on properly storing, tracking, and managing lead- and customer-based activities. HubSpot helps you streamline these scattered tasks to boost revenue.

We explored this software extensively and can confirm that it reduces the need to switch between multiple tabs when talking to prospects, all thanks to dashboards that centralize all CRM work. In terms of use cases, utilize the dashboards to track your to-do list items, view prospect details, and stay on top of meetings. 

Need to create new tasks? Do that directly from your workflows, email inbox, or to-do list. And if you need insights from past task performances, like deals made and activities completed, leverage HubSpot’s reporting tools. This platform simplifies communication with email templates (for sending messages in bulk) and real-time team chat. 

While sales and marketing teams may enjoy HubSpot’s task management style, some of HubSpot’s alternatives could be a better choice for companies in IT or finance. You can even consider the HubSpot-ClickUp integration if you want to organize your customer-facing processes more diligently.

HubSpot best features

• A wide array of CRM functionalities
• Live team chats
• Dashboards to centralize prospect-related work
• Integrates with apps like WordPress, Gmail, and Zapier
• iOS and Android mobile app for HubSpot CRM

HubSpot limitations

• Limited option to prioritize tasks
• Workflow automation is limited on the free plan

HubSpot pricing

For individuals and small teams:

• Starter: $15/month
• Professional: $800/month

HubSpot (CRM) ratings and reviews

• G2: 4.4/5 (11,000+ reviews)
• Capterra: 4.5/5 (4,000+ reviews)

Paymo is a simple task management software and invoicing app rolled into one, so I can see how it holds enormous appeal for professionals and freelancers who want to manage client work, time tracking data, and resources within one platform . It lets you automatically set up ghost bookings based on the task details you’ve entered in the past, as well as receive a visual overview of all bookings for the immediate team on a single screen. 🖥️

Paymo also simplifies managing resources by allowing multiple managers to work on scheduling to avoid overbooking or underbooking. We can:

• Book time for time-sensitive tasks by the hour
• Accommodate unscheduled tasks with a simple drag-and-drop function
• Visualize our team’s availability on timelines
• Send booking notifications only to relevant team members

The platform lets my employees view their tasks in a single view, while our task managers monitor both their personal tasks and team’s work in separate views. Like with most Paymo alternatives , we get project views like Gantt charts, Tables, and Calendars to visualize tasks.

Paymo also encourages team collaboration, offering a detailed Task View to chat in real time about the latest task updates. Finally, Paymo provides task priority levels like critical, high, normal, or low across teams, which we can adjust based on our delivery commitment to clients.

Paymo best features

• Timelines to assess employee availability
• Allows booking time for client tasks by the hour
• Real-time chat
• Project views like Gantt chart and Kanban board
• Integrates with apps like Slack, Google Calendar, and JotForm
• Mobile app support for iOS and Android

Paymo limitations

• The mobile app may be tricky to navigate
• Takes time to train employees to use the platform

Paymo pricing

• Free (for up to five clients)
• Starter: $5.9/month per user
• Small Office: $10.9/month per user
• Business: $16.9/month per user

Paymo ratings and reviews

• Capterra: 4.8/5 (400+ reviews)

I have talked to many freelancers about their task management routines, and I think one of their main problem areas is connecting tasks to tracked hours and, eventually, invoices. That’s precisely why I made sure this handy all-in-one tool was on our list.

While most TimeCamp alternatives on this list include typical task and project management features, TimeCamp shifts its focus to time-task budgeting instead.

With its one-click time-tracking capabilities , you can track your or your team’s working hours effortlessly. You can use this data to standardize times for specific jobs, plan and create task assignments and invoice estimates, and monitor each team member’s productivity.

TimeCamp also provides features for measuring the profitability of your projects and tracking billable hours, streamlining invoicing and resource management. Basically, the tasks you had to do manually, like creating invoices and approving timesheets, are automated on this platform.

Although this software highlights time tracking, it’s still a task management tool. Its TimeCamp Planner product helps you organize tasks and monitor their progress on Kanban-style boards. 

If you’re dealing with repeatable tasks, automate them by specifying information like due dates, assignees, and progress statuses. Plus, you can switch from team task overview to your own using the My Tasks feature , which displays your assigned tasks on a list, calendar, or timeline view.

Note that TimeCamp’s time tracking and task management features are available on separate pricing plans .

TimeCamp best features

• Comprehensive time-tracking tools
• Kanban board for easy task tracking
• Personal task lists
• Can automate repeatable tasks
• Includes apps for Android and iOS
• ClickUp (you can use this integration to time your ClickUp tasks and enjoy billing accuracy)
• Google Calendar

TimeCamp limitations

• The user interface and server load time could be better
• The tool may be buggy at times

TimeCamp pricing (for TimeCamp Planner)

• Starter: $2.99/month per user (best for freelancers)
• Premium: $4.99/month per user (ideal for businesses tracking profitability)
• Ultimate: $7.99/month per user (for better analytical reporting)
• Enterprise: $11.99/month per user (for higher security and custom integrations)

TimeCamp ratings and reviews

• G2: 4.7/5 (100+ reviews)
• Capterra: 4.7/5 (500+ reviews)

Any.do specializes in providing easy-to-use to-do lists to help you achieve both personal or professional goals efficiently. It caters to individuals, families, and teams, and is available via 10+ platforms, including Mac, Safari, and iPad.

During my time with this tool, I was able to organize my to-dos in separate lists and projects, all color-coded to set clear priorities and determine task categories. We can enhance our task lists with:

• Subtasks and attachments for added task awareness
• Deadlines and reminders

Sharing responsibilities is also simple—just share a task list with your teammates or family to collaborate on task completion . For example, you can assign different items on a grocery list to family members and track the list to ensure they complete the task successfully. If there’s an urgent matter you wish to discuss, use the chat function to communicate in real time.  

For companies looking for a task management tool with project management capabilities, Any.do is a solid choice as it also offers features like customizable workflows, views, pre-made templates, and powerful integrations with other work tools.

If you want more comprehensive workflow features, though, explore some more advanced Any.do alternatives .

Any.do best features

• Provides simple to-do lists
• Great as a daily task manager
• Lets you share lists with teams, family, and friends
• Reminders for timely task completion
• Has apps for iOS and Android
• Integrates with other task management tools like ClickUp and Asana (via Zapier)

Any.do limitations

• Some users desire more integrations (like with Microsoft Calendar)
• Limited advanced features for this price range

Any.do pricing

Remember to get a Family or Teams plan to access shared lists.

• Premium: $2.99/month per user
• Family: $8.33/month per four users
• Teams: $4.99/month per user

*All listed prices refer to approx values billed annually

Any.do ratings and reviews

• G2: 4.2/5 (100+ reviews)
• Capterra: 4.4/5 (100+ reviews)

At the time of reviewing this tool, we noted a few less-than-positive reviews by Android and iOS users, mostly about some UX elements. However, the reviews for the overall functionalities are quite positive. Here’s what a sales manager who uses the product had to say :

With Any.do, organizing my tasks is simple and fast. The app works fine, and it does the job that it’s supposed to do, setting daily reminders and scheduling to keep myself on track of what’s going on. I love apps that offer a simple, minimalistic professional design.

Smartsheet is a spreadsheet-like task management tool . It’s great for those who are comfortable tracking tasks in Excel but are open to switching to a tool with less complicated calculation work. The tool is popular in construction, healthcare, and education industries where task management is all about working with scattered data.

Like ClickUp, Smartsheet offers comprehensive project and task management tools for handling different workflows. For example, it lets you schedule tasks, create subtasks, allocate resources, and track assignments efficiently from one platform. ✅

Here, tasks are represented on spreadsheets for individual projects. Like most Smartsheet alternatives , we can add basic task information, like due dates and assignees, in clear fields and columns. We can also merge several spreadsheets to have a consolidated view of our tasks across categories.

However, these aren’t traditional spreadsheets—they also provide the advanced features of a modern task management tool. For instance, we can use checkboxes, dropdown lists, and comments to interact with tasks on Smartsheet.

This is a great task management software for teams working on extensive projects as it includes templates for agile project management, OKR tracking, budgeting, and resource management.

It also supports task automation, real-time collaboration , and advanced analytics. Plus, it integrates with services we may already use, like Google Workspace and Microsoft Teams.

Bonus read: Explore ClickUp vs. Smartsheet !

Smartsheet best features

• Spreadsheet-based project management tool
• Advanced functionalities for monitoring complex projects
• Supports real-time team communication
• Templates for agile project management
• Integrates with numerous communication, data visualization, and project delivery apps
• Available as an iOS or Android mobile app

Smartsheet limitations

• There may be a steep learning curve for users figuring out advanced features
• It could benefit from adding more template options

Smartsheet pricing

• Free (for up to two task editors)
• Pro: $7/month per user
• Business: $25/month per user

Smartsheet ratings and reviews

• G2: 4.4/5 (14,000+ reviews)
• Capterra: 4.5/5 (3,000+ reviews)

Our first-hand experience with these tools has been both adventurous and enlightening. We think each of these options understands their target users and strives to deliver. However, if you’re still struggling to find “the one,” make a list of what you really prioritize in a task management platform.

Typically, great task management software provides features that help you plan, organize, track, and assign tasks, but you shouldn’t have to pay a fortune for these functions. Some features, like reminders, automation, and task views, are the bare minimum, and we see them in almost every tool we discussed.

What you can explore is the overall functionalities you get for a given price. Say Tool A gives you 30 advanced features and the more popular Tool B gives you 25 advanced features at the same price point—you know what to pick!

Lastly, the best task management tools are supposed to make your life easier, not vice versa, so ensure your chosen tool is easy to implement and fun to work with! 🥳

If you absolutely can’t make a choice, we’ll be cheeky and persuade you to try ClickUp ! It’s got all the features you’ll need to streamline task management with minimal effort. Whether you want to set goals, track and assign tasks, manage time, reduce manual labor, or communicate with your team, the possibilities are endless.

Sign up to ClickUp today and enjoy the best toolkit a free task management software has to offer! 💖

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Vartika Kashyap

21 Best task management tools & software for 2024

Introduction

Task management tools let you manage all your tasks in one place, making it easier to track multiple tasks, and deadlines, prioritize, and set dependencies.

Task management software offers different functionalities depending on the needs of individuals and teams. These tools help you streamline workflows, improve collaboration, and ensure tasks are completed on time.

In this article, we will provide you with a list of the 21 best task management software including the pros and cons, pricing details, standout features, and how to pick the right tool for your team.

Let’s get started

Best task management tools for teams

1. proofhub.

ProofHub is one of the top task management software options, widely chosen by teams of all sizes. Moreover, it’s affordable, making it accessible to businesses of various scales. Major companies like Google, Nike, and NASA rely on it for their project management needs.

As a project management and team collaboration tool, it helps track team tasks, organize work, facilitate effective communication, and manage projects efficiently. Thanks to its user-friendly interface, ProofHub ensures that you stay on top of your projects without feeling overwhelmed.

Key features:

• Streamlined task assignment: ProofHub lets you create and assign tasks to individuals or groups, ensuring the right person handles each job.
• Multiple task views: Choose from board, table, Gantt chart, and calendar views to manage tasks in a way that suits your role and preferences.
• Task dependencies: Users can establish dependencies between tasks to ensure that one task cannot be started until another is completed. This helps in creating a logical flow for project activities.
• Bulk actions: Manage multiple tasks effortlessly with bulk actions. You can delete, move, or archive multiple tasks simultaneously, saving valuable time.
• Custom fields: Customize task information with various formats like dates, lists, text, and more. This allows you to tailor task details to your specific needs.
• Task comments: This feature enables team members to have conversations directly within task threads. Also, this feature promotes effective communication, eliminates the need for external email chains, and keeps all relevant information in one place.
• Time tracking: Users can track the time spent on tasks, helping with accurate time management and billing for client projects.
• File sharing and document management: ProofHub enables users to share files and documents within tasks.
• Collaboration features: ProofHub offers built-in chat, discussions, proofing, and announcements for seamless real-time collaboration, keeping everyone on the same page.
• Reports: See your team’s progress at a glance with real-time charts and instant insights. These reports can provide valuable information on project progress, task completion rates, and overall team performance.
• Flat pricing. No per-user fee.
• Ultimate control with centralized information.
• Multiple assignees on tasks and subtasks
• Intuitive and user-friendly interface
• Customizable views for effective monitoring
• Discussion and proofing under one virtual roof
• Effective collaboration and real-time communication for maximum productivity
• Custom Fields for additional or changing requirements
• Intuitive and customizable reporting
• Custom Roles for secured information access
• Simple learning curve
• Integration with important apps like Slack, Google Drive, Freshbooks, Dropbox, QuickBooks, Google Calendar, and more.
• Mobile apps are available on Android and iOS.
• Notifications can be overwhelming sometimes
• No built-in invoicing for freelancers
• Free Trial: You can try out ProofHub for free with a 14-day trial period.
• Essential Plan: The Essential plan is priced at FLAT $45 per month (Unlimited Users) when billed annually.
• Ultimate Control Plan: The plan is priced at a Flat $89 per month (Unlimited Users) when billed annually. It includes all the features of the Essential plan and additional advanced features like custom roles and permissions, workflows, priority support, and more.
• Capetera: 4.6

Chanty  is an all-in-one collaboration platform with a built-in task manager. You can turn any message into a task. Tasks can be assigned to any team member and filtered by status, dates, and people. Chanty also lets you discuss any task in a related flow with relevant team members.

Chanty ’s Kanban board offers a flexible and simple way to manage all your tasks in one place. You can set a due date, assign a person, and control the status and priority of any task.

• Tasks can be presented as a Kanban board or task list
• Task discussion flow
• Assigning a team member, setting a due date and priority
• Empowers team collaboration and task execution
• Integration with 3rd party apps
• Easy to set up tasks and assign them to the team members
• The team can discuss the task in a separate conversation
• Lack of sub-tasks
• Chanty Free Plan: This plan is suitable for teams with up to 5 users and provides access to the basic features of Chanty for free. It includes unlimited messages, voice messages, and integrations of up to 10.
• Chanty Business Plan: The Business plan is priced at $3 per user per month when billed annually and $4 per user per month when billed monthly. It offers advanced features, including screen sharing, guest access, unlimited message history, and increased storage capacity.
• Capetera: 4.7

ClickUp is an all-in-one task management tool designed to tackle any task—from your daily to-dos to complex projects, even your business’ entire workflow—in a single screen. Teams across industries rely on ClickUp to boost productivity with over 15 ways to visualize workflows including List, Gantt, Calendar, and its Kanban-like Board view.

ClickUp’s customizable tasks are designed to help you plan, organize, and collaborate on any project with a scalable Hierarchy to break down complex items into manageable subtasks that you can easily edit or rearrange.

Beyond organization and structure, ClickUp’s task automation, customizable ClickApps, and Custom Fields help streamline your processes and optimize your day-to-day process.

With hundreds of flexible tools, drag-and-drop functionality, and over 1,000 integrations, ClickUp takes the heavy lifting off of task management.

• Customizable tasks and subtasks with automation, Custom Field data, time-tracking, and more
• Multiple assignees and comment threads to delegate tasks
• Assigned comments to turn thoughts into action items
• Sharable screen recordings that can be converted directly into a task
• Custom status templates to replicate any workflow
• Checklists within tasks to track everything from multi-step workflows to simple to-dos.
• Subtasks, task relationships, and dependencies to solidify your order of operations
• Multiple views for better visualization
• Over 15 customizable ways to view your tasks
• ClickUp offers a free plan that is suitable for individuals
• Extensive customization options
• Over 1,000 integrations with other work tools
• Steep learning curve
• Glitchy app on Android
• UI needs improvement
• Some users feel overwhelmed by the variety of features

ClickUp Pricing:

• Free Forever: The Free Forever plan is available at no cost and provides basic functionality for personal use.
• Unlimited Plan: The Unlimited plan is priced at $10 per month per user, billed monthly, and $7 per user per month when billed annually. It offers unlimited storage, advanced features, and enhanced productivity tools.
• Business Plan: The Business plan costs $19 per month per user billed monthly and $12 per user /month /billed annually. It includes additional features like goals, workload management, timelines & mindmaps, and more.
• Enterprise Plan: For large organizations with specific needs, ClickUp offers an Enterprise plan. The pricing for this plan is available upon contacting their sales team directly.

nTask is an intuitive and simple task management and work management tool used by smart teams. It can be used to manage single or multiple projects, for both personal and professional use. While using nTask, you enjoy the ability to create as many teams and workspaces for different work purposes, projects, or even for different departments at your organization.

You can get more productive and get more done in less time with the nTask application. Share files, and comments, assign tasks, and track task time in just a few clicks. Users can view the tasks in different views, such as list, grid, calendar, and Gantt views.

• Monitor how much time is spent on tasks and projects with time tracking and Timesheets
• Manage your team and collaborate in real-time
• Meeting management to schedule and organize meetings, including agendas, minutes, and action items
• Log and manage project issues or bugs to addres s with issue tracking
• Identify and mitigate risks associated with projects
• Easy to use
• Manage progress with Gantt charts
• Paid plans are cost-effective
• Reporting feature not available
• No Kanban board feature

nTask Pricing :

• Premium Plan: The Premium plan is priced at $4 per user per month, billed monthly, and $3 per user per month when billed annually for individuals or teams just getting started with project management.
• Business Plan: The Business plan costs $8 per user per month, billed monthly, and $12 per user per month, billed annually for teams that need to create projects and plans with confidence.
• Enterprise Plan: For teams that need customizations, enterprise-grade security, and advanced features, Ntask Manager offers an Enterprise plan. The pricing for this plan is available upon contacting their support team.
• Capetera: 4.2

5. Basecamp

Basecamp is a simple employee task management system that you can use to manage tasks of multiple projects simultaneously. The tool is well-known for its ability to make teams more productive and better organized.

With Basecamp, whether it’s the people, tasks, files, documents, or deadlines, you can manage everything with relative ease. Moreover, the software allows you and your team to stay in touch with each other using group chats and direct messages.

• Activity view allows managers to see everything related to project tasks 
• Create to-do lists and choose assignees and set due dates for tasks
• Share docs and files
• Automate Check-ins
• Easy to set up projects and add team members
• Comment directly on tasks and lists 
• Drag and drop files to upload them
• Bookmark to-do lists, messages, etc. to gain quick access
• Misses out advanced features like Gantt charts and timesheets.
• Cannot assign priority levels to tasks

Basecamp Pricing:

• Basecamp: The Basecamp plan is priced at $15 per user per month. This plan is suitable for freelancers, startups, or smaller teams and includes features like task management, team collaboration, file storage, and messaging.
• Basecamp PRO UNLIMITED: The Basecamp PRO UNLIMITED plan is available at a fixed price of $299 per month, billed annually, and $349 per month, billed monthly. This plan is perfect for growing businesses, larger groups, and companies that want the best.
• Capetera: 4.3

Read more: Top Basecamp alternatives for project management

6. ProProfs Project

ProProfs Project is a power-packed task management software that helps you effectively manage and prioritize tasks . The tool centralizes all your work so that you can easily assign and track tasks from a single location. You can even create custom workflows to stay on top of tasks.

ProProfs Project provides a collaborative workspace to keep your teams on the same page. Whereas, with AI-powered insightful reports, you can get a summary of task progress and status to identify gaps and fix them.

Key features :

• Multiple views for different projects
• Real-time notifications & alerts
• Actionable reports
• Automation for recurring tasks
• Interactive Gantt charts & Kanban boards
• Great workflow customization
• Drag-and-drop interface
• Mobile-friendly features
• Task prioritization
• App integrations need improvement

ProProfs Project Pricing:

• ProProfs Project offers a monthly plan that starts at $49.97 per month and an annual plan that starts at $39.97 per month.

Bit is an awesome document collaboration and task management tool that allows you to create, store, organize, share, and collaborate in one central location. You can create workspaces around projects, teams, and departments to keep your documents organized.

Also, with these smart workspaces, you can ensure the right team members have access to the right documents at the right time, and break down silos for a free flow of information.

Along with that, you can even invite your team and simultaneously collaborate on a Bit document using real-time editing, inline comments, @mentions, and more. In short, Bit provides a common platform for your team members to brainstorm ideas, share knowledge, collaborate, and innovate together. The perfect task management tool indeed!

• Workspaces and folders to keep data organized and safe
• Real-time collaboration with team members
• Content and knowledge management capabilities
• Simple and intuitive user interface
• Minimalistic and distraction-free editor with auto-formatting features
• Supports live-sharing and document tracking
• Provides real-time collaboration features
• Bit is not available as a mobile app, however, Bit documents are fully responsive and look great on all devices.

Bit Pricing :

• Free Plan: Bit.ai offers a free plan that allows up to 5 members to collaborate and create documents.
• Standard Plan: The Standard plan is priced at $12 per member/month and provides advanced features such as unlimited documents, Multiple export options, and more.
• Business Plan: The Business plan is available at $20 per member per month and provides features such as trackable documents, unlimited storage, and more.
• Capetera: 5.0

Trello is widely recognized as one of the largest and most popular Kanban-style task management tools. It utilizes a visual approach to task management, where tasks are represented as cards that can be moved across customizable boards and lists.

Trello’s interface allows users to have a clear overview of their tasks and project progress.

They can easily move cards across lists to reflect the status of each task, from “To Do” to “In Progress” to “Completed,” providing a visual representation of the workflow and making it easy to prioritize and track tasks.

• Organize tasks and projects into customizable boards
• Break down projects into manageable tasks using lists and Trello cards
• Automate repetitive tasks and workflows using Trello’s built-in automation features
• Integrate other tools with Trello’s with Power-Ups
• Great overview of tasks and projects
• Plenty of dashboard customization options
• Integration with several third-party apps
• Fewer in-built features
• Not suitable for large teams

Trello pricing:

• Free Plan: Trello offers a free plan with basic features and limited functionality, suitable for individuals or teams looking to organize any project.
• Standard Plan: The Standard plan is priced at $6 per user/month (billed monthly), and USD 5 per user/month (billed annually) and provides additional features like unlimited boards, advanced checklists, and more.
• Premium Plan: The Premium plan is available at USD 12.50 per user/month (billed monthly), and USD 10 per user/month (billed annually) and offers advanced features including multiple views, workplace-level templates checklists, and more.
• Enterprise Plan: Trello’s Enterprise plan is designed for organizations that need to connect work across teams with more security and controls. The Enterprise plan starts at USD 17.50 per user/month billed annually ($210.00 annual price per user) for an estimated 50 users. For more details, you need to connect with their sales team.
• Capetera: 4.5

Trello alternatives : List of Kanban and project management software

9. Airtable

Airtable is a versatile task management software that combines the functionality of a spreadsheet with the power of a database, allowing teams to organize and track tasks in a highly customizable and collaborative manner.

With features like real-time collaboration, file attachments, and advanced filtering options, Airtable enables teams to stay organized, collaborate effectively, and streamline their task management process.

It’s a powerful collaboration tool for teams looking for a customizable and intuitive solution to manage their tasks and projects.

• Grid interface allows grouping of projects based on different criteria such as status and project owner
• View and move tasks to different stages as cards using Kanban boards
• Gallery view makes it easy to find photos, documents, etc.
• Drag-and-drop tools make it easy to manage tasks
• Milestones and due dates visible in the calendar view
• App integrations with Google Drive, Gmail, Salesforce, Zendesk, Jira, Stripe and more
• Limited features compared to other top-tier tools
• Reporting tools are not available

Airtable Pricing:

• Free Plan: Airtable offers a free plan with limited features and functionality, suitable for personal or very small teams.
• Team Plan: The Team plan is priced at $20 per seat/month billed annually and $24 per seat/month billed monthly.
• Business Plan: The Business plan is available at $45 per seat per month billed annually and $54 per seat per month billed monthly for teams and departments who need to build connected apps to power their most important processes
• Enterprise Plan: Airtable offers an Enterprise plan designed for departments and organizations who need a secure, scalable, and customizable connected apps platform to stay aligned and move work forward. For pricing details and customization options, it is recommended to contact their support team directly.

Also read : Best Airtable alternatives

From tasks to team members, Wrike allows you to organize everything so that you complete your projects on time. The tool is ideal for streamlining workflow and enables collaboration to get things done faster. The software is designed to improve efficiency and productivity for individuals and teams by eliminating repetitive tasks.

Wrike intelligently organizes tasks, sorting and prioritizing them based on due dates and priority levels. Wrike is one of the high-rated tools for task management all thanks to its extensive list of features.

• Customizable dashboard
• Interactive Gantt charts
• Purpose-built templates
• Custom request forms
• Suitable for managing multiple projects
• Real-time project reports
• Prioritize tasks 
• Managing work in calendar view is tricky
• The user interface is certainly not the best

Wrike Pricing:

• Free Plan: Wrike offers a free plan with basic task management and collaboration features.
• Team Plan: The Team plan is priced at $9.80 per user, per month
• Business Plan: The Business plan is available at $24.80 per user, per month
• Enterprise Plan: Wrike’s Enterprise Plan is designed for larger organizations with specific needs. Contact their team for personalized pricing and enterprise-grade features.
• Pinnacle Plan: For teams with complex work needs, Wrike offers the Pinnacle plan. Contact their team to discuss your requirements and get a tailored pricing quote.

Also read: Best Wrike alternatives to try for successful work management

Quire lets you arrange, prioritize, and focus on tasks that matter the most for a project. The tool allows you to visualize your workflow and interactively track all tasks. With this task management tool, it becomes easier to collaborate with your team and keep everyone on the same page.

You can get your attention to even the smallest project activities without losing the bigger picture.

• Organize tasks into a hierarchical structure with unlimited levels
• Visualize tasks and workflows using a customizable Kanban board
• Detailed project summary and project stats
• Organize tasks automatically based on due date, priority, assignee, and tags with Smart Folders
• Break tasks into subtasks
• Add descriptions and comments to tasks
• Simple and elegant user interface
• Most features are pretty basic
• No time tracking option

Quire Pricing:

• Free Plan: Quire provides a free plan that allows you to use their basic features at no cost.
• Professional Plan: The Professional plan is priced at US$7.65 per member per month, billed annually, and US$10.95 per member per month, billed monthly. It includes additional features such as advanced permission control, time reports, task bundles, and more.
• Premium Plan: The Premium plan is priced at US$13.95 per member per month, billed annually, and US$18.95 per member per month, billed monthly. It offers enhanced capabilities, including a timesheet, schedule view, training/consultancy, and more.
• Enterprise Plan: For larger organizations with specific requirements, Quire offers an Enterprise plan. The Enterprise plan starts from US$19.95 per member per month, billed annually, and US$24.95 per member per month, billed monthly. If you need a more customized plan or further assistance? you contact their support team.

Ayoa is a fun all-in-one online whiteboard and mind-mapping app where you can brainstorm ideas, work together, and get things done. T he tool combines many handy features that’ll help you and your team to manage tasks and get work done on time.

The tool is easy to use and allows your team to share ideas, and collaborate to complete tasks easily. You can use Ayoa to break tasks into smaller details, select assignees for each task, add comments, and even add files with a task.

• Set goals, milestones, and objectives, and track progress of tasks and projects
• Create and visualize ideas and plans using mind-mapping tools
• Create dedicated collaboration spaces for teams, departments, or projects
• Attractive UI design
• Direct messaging and group chats
• Supports app integrations 
• A bit overwhelming for new users
• Difficult to manage complex projects

Ayoa Pricing:

• Ayoa Free: Ayoa offers a free plan that includes features like unlimited mind maps, unlocking your innate potential for creative thinking, boosting innovative problem-solving, letting your ideas flow freely with no limits, and learning anything faster.
• Mind Map: The Mind Map plan is priced at $10 per user per month when billed annually. It provides access to Ayoa’s mind-mapping features, allowing you to visually organize and brainstorm ideas.
• Ayoa Ultimate: The Ayoa Ultimate plan is priced at $13 per user per month when billed annually. It combines both mind mapping and task management features, offering a comprehensive solution for organizing ideas and managing tasks.

13. Monday.com

Monday.com is one of the best task management software for teams, which resembles a highly customizable spreadsheet, but it includes a ton of additional features that make it a highly interactive application.

It ranks among the best task management tools available in the market because it focuses on simple, visually intuitive layouts that assist in clarifying the sequence of work.

This tool for task management allows users to collaborate on tasks by uploading and attaching files, tagging members on tasks, and fixing deadlines.

Key features: 

• Create custom workflows tailored to your team’s unique processes and requirements
• Automate repetitive tasks and workflows using customiz ed workflow  
• Real-time Dashboards
• Seamless integration with other apps 
• Attractive interface
• Encourages transparency and accountability
• Handy project visualization tools 
• It comes with reporting and analytics 

Cons: 

• Expensive to manage large teams
• Lacks advanced time-tracking functionality

Monday.com Pricing:

• Free: The Free plan allows for basic usage with limited features for 1 user.
• Basic: The Basic plan is priced at $9 per seat per month, billed annually, and $12 per seat per month, billed monthly. It includes essential features and functionality to manage your tasks and projects.
• Standard: The Standard plan is priced at $12 per seat per month, billed annually, and $14 per seat per month, billed monthly. It offers additional features, including a timeline view, calendar view, and more advanced collaboration options.
• Pro: The Pro plan is priced at $19 per seat per month, billed annually, and $24 per seat per month, billed monthly. It provides advanced features like time tracking, custom automation, and additional integrations.
• Enterprise: For larger organizations with specific requirements, an Enterprise plan is available. You need to contact the Monday sales team to discuss pricing and customization options.

14. Smartsheet

Smartsheet is a web-based work management platform that allows organizations of all sizes to project management, task management, crowdsourcing, reporting, and much more. It looks more like a spreadsheet-type task management software that offers basic functions like scheduling tasks, subtasks, activities, and much more.

Smartsheet smartly combines the use of a spreadsheet with visual timeline management , automated workflow capabilities, and collaborative file sharing and discussions. It can manage different types of work such as projects, programs, and core business operations.

• Pre-built templates to jump-start your projects
• Team task list by priority
• Integrates with apps you already use
• Alerts and Automated actions 
• Custom reports across projects
• Resource Management & Scheduling 
• Leverage team collaboration 
• Drive work at scale 
• Secure platform deployment
• Drives performance by optimizing campaign execution
• Automates relevant business processes
• Limited calendar view
• Lack of a time-tracking feature 

Smartsheet Pricing:

• Free: Smartsheet provides a free plan with limited features, allowing you to get started with basic task and project management for 1 user and up to 2 editors.
• Pro: The Pro plan is priced at $7 per user per month, billed annually, and $9 per user per month, billed monthly. It includes advanced features and allows for a maximum of 10 users with unlimited viewers.
• Business: The Business plan starts at $25 per user per month, billed annually, and $32 per user per month, billed monthly. This plan requires a minimum of 3 users and offers unlimited editors.
• Enterprise: For organizations that run processes at scale with enterprise-grade security and controls., Smartsheet offers an Enterprise plan. You have to contact Smartsheet’s sales team to discuss pricing and customization options tailored to your specific requirements.

Casual is a visual task and project management software that allows you to arrange your task blocks as you see fit. Considered ideal for small and growing project teams, this tool uses visual charts to plan the processes related to projects.

Casual can be used to create project milestones , define the workflow and serial in which these tasks are to be completed, and assign their due dates. It can track project paths and allocate tasks in different directions without acknowledging dependencies.

• Visual Project and Process Management 
• Visual Task Manager
• Workflow Management Tool
• Easy to navigate
• Ability to generate flow diagram PDF and URLs on the fly
• Users can easily set task dependencies
• Users can see from the screenshot 
• Great for complex projects 
• No integration options
• Removing dependencies in Chrome does not work very well

Casual Pricing :

• Personal: The Personal plan is priced at $10 per month, billed annually, and $12 per month, billed annually for up to 2 users. It provides access to essential features for personal task management.
• Starter: The Starter plan is priced at $25 per month, billed annually, and $30 per month, billed monthly for up to 5 users. It includes additional features suitable for small teams and collaborative task management.
• Team: The Team plan is priced at $50 per month, billed annually, $60 per month, billed annually, and accommodates up to 10 users. It offers expanded functionality and collaboration capabilities for larger teams.
• Enterprise: For organizations with larger teams (50+ users) and custom requirements, Casual.pm offers an Enterprise plan. To get detailed pricing information and discuss tailored solutions, it is recommended to contact their support team.
• Capetera: 4.8

16. Proggio

Whether you are looking to manage your project portfolio or want to keep track of all the project tasks, Proggio is a great tool for task management to have on your side. Its innovative features assist you in planning projects and delivering them on time.

Proggio’s powerful task management features make it possible for you to have complete command over all the tasks of your projects.

You no longer need to ask your team members for updates as the software makes it possible to track all the task activity from one single place.

• Manage tasks effectively in the Kanban board view
• Customizable templates according to your project needs
• Create visual task roadmaps with built-in Gantt charts
• Intuitive user interface
• File attachments with tasks
• Suitable for teams across a wide range of industries
• Limited team collaboration capability
• Proggio is considered more expensive compared to some other options on the market

Proggio Pricing:

• Proggio Plus: The Plus plan starts at $500 /month for up to 50 users, it includes user management, dashboards, shared reports, resource management, workload and time tracking, budget management, customized workflows, and integrations. It is a customized solution that is designed according to your requirements.
• Proggio Enterprise: For large organizations with specific requirements, Proggio offers an Enterprise plan. It includes multiple portfolios and unlimited users along with enterprise-grade security, compliance: GDPR, ISO, and HIPAA, SSO and SAML provisioning, single tenant options, rules and automation, risk assessment, customized dashboards, advanced reports, workflow approvals, dedicated customer success & more. You need to book a demo to know its pricing details.

17. Todoist

Todoist is a leading to-do list and team task management app with a simple interface and you can use it to manage tasks of all your projects. The main agenda of this app is to set you free from all the hassle of tracking task progress manually.

The app allows you to quickly add tasks and assign them to your team members. Moreover, the task view allows you to get all the important information about a task, including task title, due date, subtasks, etc.

• Productivity trends and insights with valuable data on your task completion and productivity habits.
• Manage tasks and view your to-do list even when you are offline
• Access on multiple devices and platforms, including web browsers, desktop computers, smartphones, and smartwatches
• Set reminders and receive notifications for upcoming tasks and deadlines
• Keeps a record of all the completed tasks
• A productivity graph makes it easy to track your productivity
• Real-time notifications keep you updated about all the task activities
• Not suitable for managing tasks of complex projects
• Lacks advanced features like Gantt charts, online file proofing, etc.

Todoist Pricing:

• Beginner Plan: The beginner plan is available at no cost and provides basic task management features.
• Todoist Pro: The Pro plan is priced at US$4 per month billed annually and US$5 per month billed monthly. It offers advanced features such as reminders, filters, and productivity metrics.
• Todoist Business: The Business plan is priced at US$6 per member per month, billed annually, and US$8 per member per month, billed monthly. It includes all the features of the Pro plan, along with additional collaboration and team management capabilities.

Hive is a productivity platform that allows you to manage your projects effectively with automated task management. All your team members can use Hive to organize and collaborate on tasks. Also, Hive combines a variety of individual tools to streamline the process of planning, executing, and completing tasks.

Create task cards and select assignees from your team. Moreover, you can add communication with your teammates directly on task cards by adding comments.

• Kanban boards let you manage tasks in stages
• Real-time analytics for measuring project progress
• Upload, organize, and attach files with tasks
• Multiple task views give the flexibility to manage tasks in the way you like 
• Send direct messages to communicate with team members
• Built-in templates for getting started with task management quickly
• It will take some time to learn the software’s functionality
• The dashboard becomes messy when managing several projects simultaneously

Hive Pricing:

• Free Plan: The free plan is free forever and best for light project management for small teams.
• Hive Starter: The Starter plan is priced at $1 per user per month billed annually and $1.50 per user per month, billed monthly.
• Hive Teams: The Teams plan is priced at $3 per user per month when billed annually and $5 per user per month when billed monthly.
• Hive Enterprise: Hive offers an Enterprise plan for larger organizations. To get pricing details for this plan, you need to contact their sales team.

Asana is one of the top online task management tools available in the market. If task delegation and meeting deadlines are your top priority, then Asana can make a good choice for you. You can stay focused on your project tasks and prioritize them to let your team know the tasks that they need to complete first.

The tool also allows you to see your tasks in different views, including List view, Boards view, and Timeline view.

Asana is among the best task managers for teams that have been in the market for quite some time.

• Prioritize tasks and set deadlines
• View project status in real-time
• Automate repetitive tasks and processes with rules, templates, and custom workflows
• Visualize project timelines and dependencies with timeline view
• Attach files and documents directly to tasks and projects
• Integrations with Google Sheets, Figma, Microsoft Outlook, Evernote, Gmail, HubSpot, and more.
• User-friendly interface
• Create realistic project plans with Gantt charts
• Supports third-party app integrations
• Communication features are not up to the mark
• Notifications can be frustrating at times because of the excessive emails sent to users

Asana Pricing:

• Personal: The personal plan is available for free for up to   10 users and includes core task management features for individuals and small teams with simple needs.
• Starter: The starter plan is priced at US$10.99 per user per month when billed annually and US$13.49 per user per month when billed monthly for growing teams that need to create project plans with confidence.
• Advanced: The Business plan is priced at US$24.99 per user per month when billed annually and US$30.49 per user per month when billed monthly. It includes features like advanced workflows, resource allocation and management, and Community and personalized support.

20. TeamWork

Next on this list is TeamWork, a project and task management tool, and work allocation tool. It comes with a wide range of features that are helpful when it comes to task management. If you want to hit deadlines and improve your team’s performance , then TeamWork is a good choice for you.

This tool comes with project templates designed to minimize manual efforts in streamlining project tasks. Additionally, its board view provides visibility into the progress of all project tasks and activities.

Each task in the board view is represented as a card, and you can add columns for each process through which the task cards will move.

• Get an instant overview of team capacity using Workload
• Keep every project and its tasks in clear sight with Portfolio
• Gantt chart allows planning of project timeline
• Meet deadlines by prioritizing tasks
• Easy to add team members and assign tasks
• Manage workflows to keep projects on track
• In-built timer for time tracking
• The overall design is a little dull
• The reporting feature  is not good

TeamWork Pricing:

• Free Forever: This plan is completely free and allows for up to 5 users.
• Deliver: The Deliver plan is priced at $9.99 per user per month (billed annually), $13.99 per user per month (billed monthly), and also requires a minimum of 3 users.
• Grow: The Grow plan is priced at $19.99 per user per month (billed annually), $25.99 per user per month (billed monthly), and has a minimum requirement of 5 users.
• Scale: The Scale plan is available by requesting a demo. This plan is suitable for larger organizations with more complex needs.

Teamwork alternatives : 14 Best project management solutions

Nifty is a comprehensive project management tool that offers a range of features to streamline task management and enhance team productivity. You can choose from various views like Gantt charts, kanban boards, lists, and a calendar to track, and monitor task progress from start to completion.

Moreover, Nifty allows for easy task assignments, setting due dates, estimating time until completion, creating subtasks, adding comments, and sharing files.

• Robust milestone tracking capabilities
• Automate workflow by automating repetitive tasks
• Extensive admin tools for managing permissions
• Nifty integrates with popular tools like Google Calendar, Slack, Google Drive, Zoom, and more
• Customer support is responsive and provides timely assistance
• Offers multiple customizable views like Gantt charts, lists, swimlanes, and calendars
• Limitations in dashboard customization
• Limited reporting and analytics features

Nifty Pricing:

• The Starter plan billed $39 per month for 10 members (when billed annually)
• Pro plan costs $79 per month for 20 members (when billed annually)
• Business plan costs $124 per month for 50 members (when billed annually)
• Unlimited plan costs $399 per month when billed annually (Unlimited members)

What are the benefits of task management tools?

Juggling multiple projects, deadlines, and team collaborations can easily lead to missed details, frustrated colleagues, and derailed progress.

Task management tools can help you organize the chaos, manage work, and ultimately, complete tasks more readily. Here are some of the most common benefits:

1. Nothing slips through the cracks

A project consists of several tasks, and keeping tabs is not easy. Nevertheless, a dedicated task management tool gives you a centralized hub for all your tasks, accessible anytime, anywhere. Consequently, you don’t need to worry about someone forgetting to report their progress – everything is transparent and readily available.

These tools also allow you to better define the tasks by breaking them into individual subtasks, making tracking more granular and easy. This helps in identifying potential roadblocks and making timely adjustments to stay on track.

2. Better view of the bigger picture

Rarely do tasks exist in isolation. Modern task management tools go beyond simple to-do lists by highlighting how one task is related to another. These tools offer features like Gantt charts that visually map out task dependencies. This shared visualization fosters clear collaboration, ensuring everyone stays aligned and understands their role in the bigger picture.

No more scrambling to reorganize everything due to unforeseen roadblocks. Make adjustments on the go to keep your project on track and ahead of schedule.

3. Everyone knows their part

Task management tools allow you to delegate the work efficiently. You can assign tasks to specific individuals, ensuring everyone knows who’s responsible for what. When you have a clear idea of who is working on what, you can distribute the workload more efficiently without creating any overlays. This eliminates confusion and finger-pointing.

Additionally, when the individual team members know ahead of time what is lined up for them next, they can manage their time and efforts better. This brings a sense of accountability and ownership within the teams.

4. Improved productivity and reduced waste

Online task management tools allow you to prioritize tasks effectively. Consequently, this helps you identify the most critical tasks, ensuring you focus your energy on what truly matters. With clear priorities, there are no unnecessary delays in achieving the set milestones.

Moreover, team members unlock significant productivity gains by eliminating time-consuming tasks like manual tracking and communicating bottlenecks. Notably, studies have shown that using these tools can boost productivity by freeing up valuable time for innovation and strategic thinking.

In today’s fast-paced world, effective task management is a necessity. Therefore, with dedicated tools, you can ditch the chaos, streamline your workflow, and empower your team to achieve remarkable results.

What are the features to look for in task management software?

Here are some key features to consider when evaluating task management platforms:

1. Create and assign tasks

A robust task management system should allow you to easily create and assign tasks to individuals or teams. Look for intuitive interfaces that enable you to define task details such as title, description, due dates, and assignees. The ability to assign tasks ensures clear ownership and accountability, driving productivity and efficient task execution.

2. Subtasks

To handle complex projects or tasks, the inclusion of subtasks is essential. Additionally, subtasks allow you to break down larger tasks into more manageable components, providing a granular view of progress and facilitating better coordination among team members.

3. Recurring tasks

Recurring tasks are a common aspect of many workflows. The ability to set up tasks that repeat at specified intervals, such as daily, weekly, or monthly, saves time and effort. Look for a system that supports recurring tasks, allowing you to automate repetitive work and ensure nothing falls through the cracks.

4. Workflows

Workflows are an essential feature in task management systems, enabling teams to build and customize processes that align with your specific needs. Moreover, with workflows, you have the flexibility to define the stages and steps involved in completing a task or project.

Consequently, this allows you to establish a clear path for task progression, ensuring that every step is followed consistently and efficiently. Additionally, by customizing workflows, you can tailor them to match your team’s unique processes and methodologies.

Read more: What is a workflow? A beginner’s guide (2024)

5. Multiple views

Different team members may prefer different ways to visualize tasks. Look for a task management system that offers multiple views, such as table view, kanban board, Gantt view, or calendar view. These views provide flexibility in organizing and viewing tasks, accommodating different work styles and project requirements.

6. Task tracking

To monitor progress and ensure accountability, task-tracking features are vital. Consequently, look for a system that allows you to track task status, set priority levels, and monitor deadlines. Additionally, progress indicators, time tracking, and notifications help keep everyone on track and ensure timely task completion.

5. Task reporting

Effective task management requires insights into team performance and project progress. Therefore, a robust task management system should offer reporting capabilities that provide valuable metrics and analytics.

Moreover, look for features that enable you to generate reports on task completion rates, team workload, and project milestones. Additionally, these reports offer valuable insights for decision-making and process improvements.

6. Communication on tasks

Collaboration and communication are essential for successful task management. Therefore, it’s important to look for a system that allows team members to communicate directly within tasks. Features like task-specific comments, file attachments, and @mentions facilitate seamless collaboration, ensure clarity, and avoid miscommunication.

7. Assign tasks to multiple team members

Project tasks often require collaboration among multiple team members. Therefore, it’s important to look for a system that allows task assignments to multiple individuals.

This feature promotes shared responsibility, encourages collaboration, and ensures that all relevant team members stay informed and engaged throughout the project.

8. Alerts and notifications

Stay on top of task deadlines and updates with alerts and notifications. Additionally, ensure that your task management system offers customizable alerts and notifications, which can be sent via email, push notifications, or in-app notifications.

This feature guarantees that team members stay informed about task changes, approaching deadlines, and new assignments, facilitating timely actions and preventing delays in project completion.

9. Task dependencies

In complex projects, tasks often have dependencies, where one task must be completed before another can start. It’s essential to choose a system that supports task dependencies, allowing you to define and visualize these relationships.

This feature ensures that tasks are completed in the correct order, preventing bottlenecks and delays in the project workflow.

10. Customization and flexibility

Every team and project has unique requirements. Therefore, look for a task management system that offers customization options, allowing you to adapt the system to your specific needs. Features such as customizable task fields, project templates, and user permissions are some aspects to consider. Ultimately, this flexibility ensures that the system aligns with your team’s workflow and enhances productivity.

Also remember, that a well-equipped task management system acts as a centralized hub for task-related activities, keeping everyone on track, fostering effective collaboration, and driving successful project outcomes.

How to choose task management software?

1. understand your needs.

Take a moment to identify your specific requirements. Firstly, consider the size and nature of your projects, as well as the number of team members involved. Then, think about the type of tasks you commonly handle. By knowing your needs, you’ll be guided to a tool that aligns perfectly with your workflow.

Before you begin your search, it’s crucial to establish your budget. Many options are available, ranging from free plans with basic features to more comprehensive paid versions. Understanding your budget constraints upfront will help you narrow down your options and find a solution that aligns with both your needs and financial considerations

3. Team size

Consider the size of your team. Some task management tools are tailored for small teams, while others are scalable for larger enterprises. Choose a solution that accommodates your current team size and allows room for growth.

4. User-friendliness

Opt for a tool with a user-friendly interface. The last thing you want is to spend valuable time training your team on a complex system. Look for intuitive designs that make it easy for everyone to adapt quickly and start using the software efficiently.

5. Feature set

Evaluate the features offered by different task management tools. Ensure the software provides essential functionalities like task creation, collaboration, file sharing, and progress tracking. Additionally, check for any advanced features that align with your specific project management needs.

6. Trial period

Take advantage of free trials or demo versions offered by task management tools. By doing so, you can gain hands-on experience and get a feel for the software’s usability and features. This will ultimately help you make a more informed decision about which tool to choose.

Managing tasks efficiently is a must for businesses to thrive in today’s competitive markets. As a manager, you are responsible for making sure that your team accomplishes every task on time and you will need a task management platform like ProofHub . The task management tools featured in this article are the best ones available right now and you just need to choose one that suits your managerial requirements and your organization’s budget.

What is a task management tool?

A task management tool is a digital platform designed to organize, track, and manage tasks effectively. These tools offer a variety of features to get things to complete your tasks on time including task creation, prioritization, progress tracking, collaboration features, and reporting capabilities.

Which is the best task management software?

The best task management software for you depends on your needs and preferences. Here are a few of the most popular team task managers:

ProofHub:  ProofHub is a cloud-based task management and collaboration software, it offers a variety of features, including task management, project management, file sharing, time tracking, and communication tools.

Asana:  Asana is a popular task management tool, it offers a variety of features, including task creation, assignment, and tracking. Asana is a good choice for teams that need a flexible and customizable tool.

Trello:  Trello is a visual task management platform that uses boards, lists, and cards to organize tasks. Trello is a good choice for teams that need a simple and easy-to-use tool.

Todoist:  Todoist is a simple and easy-to-use task delegation tool to stay organized. Todoist is a good choice for individuals who need a lightweight and mobile-friendly task management tool.

Why task management tools are used?

A task management tool is used to help individuals and teams organize, track, and prioritize tasks efficiently. It provides a centralized platform to create, assign, and monitor tasks, ensuring better collaboration and effective time management.

Does task management software make you more productive?

Yes, task management tools can enhance productivity by providing a structured approach to organizing and prioritizing tasks, and tracking tasks.

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Project Management

Best task management software in 2024: project task tracking tools for individuals and teams.

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Completing task lists can be stressful. That’s why it’s good practice to log tasks and organize them to create structure, rather than having them swirling around your mind. To help with that, we’ve created this roundup of the best task management software.

Last Updated: 07 Jun'24 2024-06-07T16:30:40+00:00

All our content is written fully by humans; we do not publish AI writing. Learn more here.

In the modern era, we always have things we need to do, both personally and professionally. As organized as we like to think we are, all of us can benefit from a little help when it comes to getting tasks in order and ensuring we don’t forget them. In the digital world, we can access plenty of support tools, and in this article, we look at the best task management software.

Key Takeaways:

• For its ease of use and list of features, Airtable will appeal to the widest range of users looking for a good task manager tool.
• monday.com is the best project management tool that includes task management.
• The four other choices include Todoist , Any.do , TickTick and Asana is the most advanced tool in this list, and will serve you well for both basic and more advanced use.

Much of what you read in this article is geared toward the basic user, either for personal use or small teams that don’t require a ton of features to be able to keep on top of new and recurring tasks. This article will also be useful for those transferring from paper-based task management to a visual online task management tool, as all options are super easy to use.

If you’re a project manager and came to this article looking for the best Gantt charts, Agile software tools and other advanced tools, you probably won’t find what you’re looking for. The good news is that we have an article that focuses on the best project management software , which will no doubt help you find what you need.

For those who just want to get on top of their to-do lists and find a piece of software to help organize individual tasks, continue reading. You’re exactly where you need to be.

Check out our project management courses and grab a limited-time offer. Registration available now!

Updated the article to reflect monday.com’s latest pricing information.

The Top Task Management Apps

What Makes the Best Task Management Software?

We have tested and reviewed each of the online task management tools listed below. Our testing focuses on features, ease of use, security and customer support. While we have reviewed many task management software solutions, the five below are the cream of the crop and scored well on each of our criteria.

• Airtable — Offers the best task management features and will appeal to a range of users
• monday.com — Pound for pound, the best project management software for all users
• Todoist — Priorities simplicity over features, opting to do the basics very well
• Any.do — Goes out of the box and creates cool features that help with managing tasks
• TickTick — Has a beautifully designed app which is a joy to use
• Asana — Perfect for managing basic tasks and complex projects

Airtable is our top choice of the best software for task management. For a basic task management system, it’s certainly not lacking in features, and it’s easy to use. However, if you want task management and project management wrapped in one easy-to-use package, monday.com is the top choice.

Todoist was next, and some may prefer the design of the user interface. Any.do makes the list because of its excellent security and privacy, while TickTick and Asana are appealing because of the well-functioning task management tools each company has created. 

Task Management Tools vs Project Management Software

If you’ve read our article on best project management tools, you may be thinking this is a rerun of something you’ve seen before, but it’s not. While there’s a certain degree of crossover between task management and project management services, there are also many differences. 

Project management tools are best suited for large-scale, complex projects, often for multiple users who work on different pieces of a project. A good task management tool is more streamlined, offering a basic way to organize tasks, track task progress and help reduce the overwhelming that tends to occur when you have multiple pieces of work to complete. 

For a deeper understanding of the differences, check out our task management vs project management article .

The 6 Best Task Management Software

Moving on from that comparison, let’s get into this roundup of the best task management tools, starting with Airtable, our number one choice.

1. Airtable – Best Team Task Management Software

More details about Airtable:

• Pricing : Free; $10 per user per month, billed annually
• Provider website : airtable.com
• Super easy to use
• Free plan is great
• Good range of features
• Pro plan is expensive

Airtable is a super simple tool that still has enough features for us to label it versatile. While it doesn’t have a traditional list view, it has what it refers to as a “grid” view. This view is essentially built to resemble a spreadsheet, and it’s here you’ll likely view and manage tasks.

To help with managing tasks, you can track progress by labeling each task by status, either as “to do,” “in progress” or “done.” If you want to switch up your views, there’s also a basic kanban board. When we say basic, we mean a very bare board that doesn’t have as much substance as a tool such as Asana (which you’ll learn about farther down).

If you prefer a calendar view of your tasks, Airtable has a native calendar that we really like. Each part of the calendar is spaced out perfectly, and viewing it doesn’t give us a headache or overload our brains with information. Some may find the gray design a little dull, which we get, but it’s one of the best task management tools as far as functionality goes.

Set Task Dependencies

With Airtable, project managers can assign tasks and set task dependencies so the team can prioritize and complete them in order of importance. This feature is a great way of “eating the frog,” which is the process of completing the most difficult tasks first in order to move forward with your work as quickly as possible.

For those on a budget, Airtable’s free plan may suffice. You get most of the core task management views, including the grid, kanban and calendar. The only thing missing are views such as Gantt charts, which you can access through the Pro plan. Chances are, those looking for basic task management software will likely not miss having access to Gantt charts.

If you feel like spending your money, there’s no need to go past the Plus plan (which lets you enter more tasks and is good for larger teams). Overall, Airtable does what it needs to do and that’s why it’s a great work task tracker service. You can learn more about it by reading our Airtable review .

• Up to five users. Unlimited bases. 1,000 records, 1GB of storage per base. Revision and snapshot history for two weeks. Views: grid, calendar, form, Kanban board, gallery and list. 100 automations per month.
• Everything in free, plus unlimited users, 50,000 records and 20GB of storage space per base. Adds Gantt charts and timeline views. 25,000 automations per month.
• Everything in Team, plus 125,000 records, 100GB of storage per base, 100,000 automation per month. Admin controls, single sign-on (SSO) and premium integrations with third-party services.
• Everything in Business, plus 500,000 records, 1TB of storage per base, and 500,000 automation monthly.

2. monday.com – Best Project and Task Management Tool

More details about monday.com:

• Pricing : Free; $9 per user per month, billed annually
• Provider website : monday.com
• Plenty of features
• Easy to use
• Hundreds of integrations
• Nothing to note

monday.com is an easy-to-use project management tool that targets a range of users. Depending on what plan you subscribe to, you can use it as a fully fledged project management solution, or a space to log and track basic tasks. Keeping in theme with this article, we’ll zone in on monday.com’s free and Basic plans , both of which offer a list view.

After signing up for the service, you’re automatically greeted with the list view when you first enter your account. Here you can input whatever tasks you need to do, and also add details that clearly outline what the task entails.

All the traditional functionality comes with monday.com’s list view. You can assign tasks to other users (the free plan limits you to five users per account,) set due dates and log progress with the “working on it,” “stuck” and “done” labels, all of which are color coded in green, amber and red.

Use the Native Document Creator

If part of your task management involves creating documents, monday.com offers a native document creator which you can use for personal use or to collaborate with others. It’s not as advanced as Google Docs or MS Word, but it should suffice when creating a basic document. 

If you feel you want to bump up your user experience, monday.com has more expensive plans which provide Gantt charts and calendar views, as well as a host of third party software integrations for you to choose from. The software itself is easy to use, which is why monday.com is the best all rounder. To learn more, check out our monday.com review .

• Maximum users: 2
• Minimum users: 3; All prices per user
• Enterprise-level features.

3. Todoist – Simplest Task Manager

More details about Todoist:

• Pricing : Free; $4 per user per month, billed annually
• Provider website : todoist.com
• Excellent list view
• Comprehensive free plan
• Privacy concerns

Todoist epitomizes everything good online task management app needs to be. It’s not fancy and full of frills, nor does it overload you with more features than your mind can handle. Instead, it sticks to the basics and offers strong task management features that help bring some organization to your life.

Unlike Airtable, Todoist’s strength lies in its list view of tasks. The list view is what you would expect it to be: a linear view that lets you schedule tasks by adding due dates and priorities, as well as leave comments. It’s also possible to embed the exact location of where your task needs to be completed, both in the list view and the reminder section.

Todoist offers a basic kanban board view, which, although it won’t make it on our roundup of the best kanban boards, functions well enough to make task management simple and free of complications. Users can customize the board, however it’s only possible on the Pro plan. 

Unlimited Task Archive 

Although only available on the paid plans (which are super affordable), Todoist offers an unlimited task archive. This means that no matter how far in the past you completed a task, if you need a reminder of the work you did, you can simply search for it in the archive and it will be there. Todoist’s free plan does offer an archive; however, it’s limited to only one week.

Although it gets the basics right, Todoist isn’t without its flaws, which mainly pertain to privacy. While Todoist won’t sell customer data, it will share it with a list of vendors that’s far too long for our liking. It also holds your data for six years, unless you remember to opt out.

If that’s no concern for you and you just want the best tool for the job, Todoist is an excellent piece of task management software and we’re certain it will help you bring all your tasks together, so you can complete them. To learn more about the platform, check out our Todoist review .

• 1 main user 5 active projects 5 collaborators (per project) 5MB file uploads
• 1 main user 300 active projects 25 collaborators (per project) 100MB file uploads
• Multiple users, (price is per user) 500 active projects (per member) 50 people (per project)

4. Any.do – Excellent Task Organizer

More details about Any.do:

• Pricing : Free; $2.99 per user per month, billed annually
• Provider website : any.do
• Beautiful design
• Separate tasks
• WhatsApp integration 
• No native calendar

Aside from being an enjoyable name to say (try it and see), Any.do is a beautifully designed task management app that helps with both your personal and professional life. As soon as you enter the web app, you’re greeted by a very clear layout that helps you get going in no time at all.

Simply click “create task” and a new box will appear with very clear details of the type of data you can enter into your tasks.

You can set reminders, create recurring tasks (paid plan only), leave notes and add tags. There’s no native calendar built into the app; however, Google users can integrate their Google Calendar if they wish to have a calendar view of the tasks they need to complete.

One slight niggle is that regardless of whether you’re in your work or personal list, a new task will automatically go into the personal queue by default, unless you manually change it yourself. That’s our only real concern in terms of functionality; aside from that Any.do works exceptionally well.

Send WhatsApp Reminders

For those who use WhatsApp (ahem, everyone), you can integrate Any.do with your account. Once integrated, you can convert your WhatsApp messages into tasks or reminders and they will sync with your Any.do account. 

While Any.do offers a mobile app, this feature is great for those who don’t want lots of apps on their phones but still want to do some task management inside the apps they do have.

Although best used for personal task planning, Any.do does have a plan that targets team use. As with the Premium plan , Any.do allows you to prioritize tasks and assign them to the users you add to your account. It’s still very basic, but if you and your team only require a space to track tasks and complete basic work, there’s likely no need to look for an alternative software.

Because it’s so easy to use, we especially recommend Any.do to the novice user of visual task management software solutions. Advanced users may need more substance, although if you don’t, Any.do will suit your needs as well. To learn more, read our full Any.do review .

• Adds location-based reminders, tags, themes, recurring tasks and integration with WhatsApp.
• Adds team-focused features like kanban boards and a built-in calendar, among other things. Comes with a 14-day free trial. Price is per user.

5. TickTick – Best Task Management Tool for Individuals

More details about TickTick:

• Pricing : Free; $2.33 per user per month, billed annually
• Provider website : ticktick.com
• Efficient task management
• Voice recognition
• Constant pings to upgrade

Because of its range of features and straightforward design, TickTick is a popular task manager app among project managers. In addition to the traditional way of organizing tasks and to-do lists, TickTick also allows you to sort tasks into folders, providing you with a cleaner overview of all your projects and tasks.

To add more depth to your tasks, you can also log how much time you expect a particular task will take to complete. That’s slightly different from setting start and due dates, as this allows you to program the length of the task in minutes and hours. For example, you may say it takes two hours to write an article.

TickTick also ranks highly with regard to security and privacy. It doesn’t sell your data, and if you decide to delete your account, all your data will be deleted from its systems within 90 days. 

On a security front, TickTick promises to let you know if there’s been a data breach within 72 hours. There hasn’t been a breach to date, which is evidence that the platform is doing everything right in terms of keeping your data safe.

Use Voice Recognition

TickTick is one of the few task management tools that allows you to add tasks through speech to text. This takes away the sometimes cumbersome task of typing out multiple tasks, either on your computer or mobile device. When testing the performance of TickTick’s voice input feature, we found it to be very accurate, even with the not-quite-dulcet tones of a Northern English accent.

While TickTick’s free plan helps you log and prioritize tasks, the Premium plan takes things to the next level. You can create almost 300 more lists, add more members and attach more files to your tasks. There are also some reporting features that let you track the progress of your personal and assigned tasks.

In the world of task management apps, TickTick is right up there with the best of them. It could offer more detailed customer support, but for quality task management software like this, it’s unlikely you’ll ever be at a loss as to what to do with it. To find out if this is the task manager for you, check our TickTick review .

• List, Basic filters, Kanban, Caps on use
• Calendar, Extra filters, Track progress, Caps raised

6. Asana -Best Free Task Management Tools

More details about Asana:

• Pricing : Free; $10.99 per user per month, billed annually
• Provider website : asana.com
• Great kanban board
• Clean list view
• Advanced features

Like monday.com, Asana isn’t solely a piece of task management software. Asana comes with more advanced features like Gantt charts, time tracking tools and the ability to seamlessly manage multiple projects at once. It’s one of the best project management tools for multiple projects .  

The list view allows you to segregate tasks into different sections, allowing you to see start and due dates, as well as task priorities. Those on the paid subscription can create customer tabs, giving you ultimate control over how you manage and create tasks.

As far as this roundup goes, Asana has the best kanban board you can use. It’s great for assigning tasks, tracking task progress and navigating through multiple projects with ease. It’s not the head honcho of kanban boards — that title belongs to Trello.

Integrate Third-Party Apps

Asana has a long list of third-party app integrations. Being a popular online task management software service, it has been able to partner with the likes of Slack, Venmo and Microsoft, plus several more. Users can also integrate with Google apps, making Asana a great collaborative task management tool.

Compared to other task management software tools, such as Todoist, Asana is expensive. That’s mainly because it’s offering a lot more than the competition. The good news is that it’s one of the best free task management software solutions , and for those who don’t need the extra features, it will surely suffice. Check out our full Asana review to learn more.

• Up to 10 users
• Price is per user. unlimited users, expanded features
• Price is per user. unlimited users, even more features
• Custom pricing, advanced security features

Final Thoughts

Now that you know the best tools to manage tasks, all you need to do is select the right task management platform for your needs. Airtable remains the best task management tool, which should appeal to a range of project managers and solo professionals. Its user-friendly interface and generous free plan are why it’s our best task management tool.

The other options are not far behind, and all of them do what we would expect from a quality task management software provider. For more advanced task management, such as handling complex tasks and implementing strong team collaboration, monday.com is the stand-alone choice. If that’s not what you need, any of the other four services will serve you well.

Which is your favorite option in this roundup? Is there another task management solution you would like us to test and review? What’s the biggest hurdle you face when trying to manage projects and tasks? Let us know in the comments. Thanks for reading.

FAQ: Task Management Tools

A task management tool is a simple piece of software that allows you to log, visualize and prioritize your short-term and long-term tasks. Most tools provide a basic list view of all your tasks, making them easy to digest, manage and complete.

We’ve reviewed many and our top five are: monday.com , Asana , nTask , Wrike and Jira .

Atracker is an excellent time tracking app that allows you to monitor any type of activity you do, and pings when you’re taking too long to complete a task. Read our best time management tools guide to find more options.

I use kanbantool to manage my tasks. Have you tried it, I think the tool is amazing!

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25 Task Management Software & Tools To Work Faster in 2024

• June 13, 2024
• 20 min read

Table of Contents

“Task management will become task execution. With the rise of AI, it’s going to be important to provide more value for users than ever more – in the future, it’s not just about helping someone manage their work, it’s about doing their work for them,” that’s what visionary John Furneaux Hive’s CEO and co-founder said in a recent interview about the future of project management . 

Some might say this future is already here but simply not available to everyone yet. The truth is task management tools have become smarter and an increasing necessity. The Project Management Institute  (PMI), stated in its 2024 report on the future of project work: that project professionals “need the technical skills to use AI to manage projects more effectively, the power skills to lead virtual teams through complex projects and the business acumen to deliver results that align with organizational goals.”

With more teams working in remote and hybrid environments, it’s become even more important to look for ways to improve collaboration and boost productivity while managing tasks. That’s where task management tools can help.

What is Task Management Software?

By definition, task management tools are digital platforms that help individuals and teams manage their tasks. More than simple to-do-lists, task management tools allow teams to collaborate digitally by organizing, prioritizing, and assigning tasks to each other. 

So what exactly do task management tools do? As with most software, there is a range of complexity and technological advancement among different systems. With that being said, typical features include: 

• Task scheduling to set deadlines in advance.
• Task customization and editing to update for specific situations. 
• Task assignment , which may include internal coworkers, external partners, or both.  
• Notifications/Alerts to remind users about upcoming tasks and responsibilities. 
• Recurring tasks or templates to standardize repetitive steps in your workflow.  
• Sub-tasks or parent tasks to create additional steps within a task.   
• Time Tracking to record the amount of time spent on tasks.
• Progress reporting to track current positioning in regards to the overall goal.
• Task organization using tags, labels and channels to group by common team or project. 
• To-do-lists for easy task visualization.

Benefits Of Task Management Software

Whether you use task management systems as an individual or as part of a team, there are many benefits to your daily workflow. Some of the top benefits include:

Streamlined workflow. Task management helps individuals and teams record, assign, and organize all of the processes of a given workflow. This is beneficial because it ultimately reveals where there are redundancies, inefficiencies, and bottlenecks to be fixed. 

Improved productivity. Task management reduces the number of time workers have to spend sifting through information and getting organized. It also helps workers prioritize tasks, stay on top of current responsibilities, and prevent things from slipping through the cracks. When all is said and done, task management software can significantly improve team productivity.

More effective collaboration. How many times have you discussed next steps during a meeting or over the phone, but then you forget to write them down. Or perhaps you have a new due date for a project you’ve been working on, but now you have to individually tell each member of your team. Task management software brings everyone together on one platform, which helps improve communication and ensures that everyone knows what tasks they are responsible for, and when they need to complete them by. 

The Best Task Management Tools on the Market

1. hive  .

Hive is an all-encompassing productivity software that helps teams work faster. As a task management tool, Hive can be used by teams of all sizes to manage upcoming tasks, assign work to team members, and collaborate within the platform. In addition to being a great task management software, Hive is loved by thousands of teams for its project management capabilities, remote work tools, and powerful team collaboration solutions. 

Some features of Hive: 

• Flexible project layouts: Kanban, Gantt, Portfolio, Calendar, Table, List & more
• Create and assign tasks from meeting notes
• Create and assign tasks from emails
• Assign tasks to internal and external users
• Workflow automation to streamline tasks within and across apps
• Time-tracking and resourcing
• Upload, organize, and attach files to tasks
• Create repeatable tasks with templates
• Communicate on tasks with comments and tags

Managing tasks in Hive begins in Action cards, which function as the building blocks of projects. Within an Action card, you can create sub-actions, assign them to others with due dates, @mention teammates in comments, attach files, and even proof and approve documents. To see all upcoming tasks on your plate, simply use Hive’s My Actions view and filter based on project or status.

Whether you’re looking for a tool to use as an individual or part of a large organization, Hive has a solution for you. Start your Hive 14-day free trial to create your workspace and start managing tasks in minutes.

Todoist is a leading task management tool that helps people see everything they have to do in one place. It functions as an online to-do-list , where users can manage tasks and projects, whether for themselves or as part of a team. People like Todoist for its user-friendly interface and mobile app, which make it quick and easy to use on a daily basis as things pop up, which is why it’s the best task management software for small business.

Because this software is less comprehensive than other task management tools though, Todoist is best for teams or organizations with simple workflows. For more complex needs like Gantt charts or Kanban boards, we recommend checking out other project management software options.  

Some features of Todoist:

• Create subtasks and recurring tasks
• Commenting on projects and tasks
• Favorites for keeping key projects, labels or filters top of mind
• Prioritization levels
• Todoist Karma awards points for completing tasks and maintaining streaks

Milestones in Nifty are a unique way to track the progress of any initiative, big or small. Tasks are attributed to Milestones that display phases of a project, indicating deliverables or sprints, and highlight the progress of a project as tasks are completed. Nifty is fantastic for anyone who wants to see the “big picture” context of whatever they’re working on.

Some features of Nifty:

• Discussions for focused collaboration
• Use Gantt Charts to visualize project milestones
• Tasks to facilitate detailed organizing, prioritizing and managing
• Docs & Files in an organized hub for each project
• Time Tracking for efficiency and smart decision making
• Reporting with overviews across all projects

4. ProofHub

ProofHub is a task management tool and team collaboration software used by teams of all sizes and industries. ProofHub allows you to have complete control over team members which helps in delegating tasks and receiving real-time progress updates when managing project activities. You can create task lists and even divide a task into smaller, more manageable subtasks with ProofHub. ProofHub’s Forms are another splendid feature that helps streamline work requests and gives users the ultimate control.

Furthermore, with the power of this Gantt chart tool in your hands, you may adjust work schedules in response to changing deadlines, highlight key paths, and track progress without jeopardizing the project.

Some features of ProofHub:

• Kanban boards to see work moving in multiple stages
• Gantt charts to visualize and plan tasks
• Custom task fields to store relevant task information
• In-built chat tool to communicate effectively
• Custom reports to see project progress

5. BIGContacts

BIGContacts is a robust CRM that also offers hellpful task management tools. It lets you streamline business processes by bringing all tasks and associated data to a single platform, eliminating the back and forth between platforms. This improves individual productivity and boosts the overall efficiency of tasks. BIGContacts lets you automate recurring tasks and set up reminders to never miss an important deadline.

All your team members can track their pending tasks using to-do lists and get a comprehensive view of the activity calendar to stay updated with upcoming events. Along with providing a comprehensive view of tasks, BIGContacts also offers intelligent reports, enabling you to monitor the progress and effectiveness of tasks with ease.

Some features of BIGContacts:

• Tasks & to-do lists with prioritization 
• Team and individual calendar view  
• Automated reminders and alerts
• Recurring tasks 
• Easy task assignment & tracking

6. MeisterTask

MeisterTask is a task management software that was designed with agile teams in mind, but it can accommodate teams with many different workflows. This software was made with streamlined features that are meant to be intuitive and user friendly. In the platform, teams use customizable Kanban-style boards to organize tasks and monitor the progress of a project. One of the most appealing aspects is MeisterTask’s free basic plan, which offers limited usability (for an unlimited number of project members) for no cost.  

Some features of MeisterTask:

• Varying levels of responsibility with distinction between task “assignees” and “watchers”
• Built in Time-Tracking
• Option to add custom fields to tasks
• Multiple checklists within tasks
• Attach files and images to tasks
• Task relationships and tags

Casual is a visual task management software that lets you arrange your tasks however you work best. Casual is great for all types of small or growing project-based teams, not just project managers. What’s different about Casual is that they don’t show tasks in traditional project layout views, instead letting users organize tasks how they actually see them in their mind. If you have never worked with visual project management, Casual even has pre-set templates that can help you get started. 

Some features of Casual:

• Visual workflow creation
• Task dependencies and grouping
• Assigning tasks and setting deadlines
• Repeatable tasks and projects
• Milestone tracking

nTask is a task management software and project management tool that facilitates tracking project development, collaboration across teams, and risk assessment. The application has an intuitive and minimalistic interface, making it effortless to onboard new users. nTask is also easy-to-access being available on multiple platforms. 

Some features of nTask: 

• Task management
• Risk management
• Project management
• Team management
• Gantt charts & Kanban boards

9. SmartTask

SmartTask is an all-in-one task management platform that helps solopreneurs, SMBs, and enterprises organize and manage their work from one location. Stop juggling between multiple apps for project & task management, CRM, time tracking, communication, and collaboration as you will get all of them with SmartTask.

It has typical task management features like recurring tasks, subtasks, due dates, and dependencies and lets you manage tasks with the list, board, calendar, and timeline views. You can handle multiple projects with the portfolio view and allocate resources effectively with the workload view.

Team collaboration features in SmartTask let you group chat, audio call, video conference, and share files with anyone in the organization. SmartTask integrates with Zapier, Slack, Jotform, Mailchimp, and many other applications. It also offers a white labeling feature that allows you to show off your branded workspace.

Some features of SmartTask:

• Manage tasks with the list, board, calendar, and timeline views
• Recurring tasks, subtasks, due dates, reminders, and dependencies
• Track time on tasks automatically and manually
• Trigger video conferences and voice calls from tasks
• Comment on tasks
• Import tasks from emails

10. Tasklog

Tasklog is a task management tool specifically designed for freelancers and is a great task management software for small business. Created with typical freelancing functions in mind, this tool helps freelancers manage their daily tasks in one single digital dashboard.

Users can create to-do-lists, manage projects, and assign tasks to clients. Tasklog also shows overviews and data insights to help users understand where they are most productive, what they have accomplished, and how they are pacing overall. 

Some features of Tasklog:

• Assign tasks to specific time entries
• Time-tracking
• Online invoicing and expenses
• Client task assignment
• Customizable Pomodoro Timer
• Reporting and insights

11. Hubspot Task Management

While Hu http://hubspot.com bSpot isn’t a traditional task management tool, its CRM platform has project and task management capabilities. If you’re a marketer or a salesperson and you’re looking for an integrated tool, then you might consider HubSpot CRM because of the free marketing, sales, service and, of course, task management tools that are natively integrated.

Once you want to set a task for a contact, simply choose the company, contact or deal in the HubSpot CRM. Click “Create task” and add your details and notes; set a due date; set an email reminder, task type, and task owner (all optional); and then click “Save Task.”

Once you’re ready to tackle your open tasks, you have the advantage of all of your contact information, meeting notes and deal stage in one place.

12. FunctionFox  

FunctionFox is a task management tool specifically loved by creative professionals at marketing agencies, PR firms, and design teams both large and small. These teams love this software because it was created by an ad agency with very specific needs in mind.

This platform is robust enough to support creative teams with the things they need on a daily basis — including creative project management, time-tracking, and resourcing — without additional features that may clutter their workspace. There are various pricing plans, affordably starting at $5 per month per user.

Some features of FunctionFox: 

• Multiple layouts including Gantt/timeline, task boards, and list views
• Client collaboration
• Reporting and analytics

Chanty is a team collaboration tool used for task management and communication between teams of all sizes. It helps you align all your work-related tasks in one place with multiple integrations. Chanty allows you to stay up to date, streamline repetitive activities, and increase productivity without leaving the platform. With over 75,000 companies using Chanty, it is a perfect choice for your team to complete tasks on time, stay connected and be your most productive self. 

Some features of Chanty:

• Be organized with a teambook
• Kanban board
• Turn messages into tasks
• Create, assign and set due-dates to tasks
• Audio and video calls
• Voice messages
• Thread discussions

Paymo is a comprehensive tool that is especially useful for teams who want to manage tasks, estimate costs, and bill clients all in the same platform. Once you’ve planned out your project and corresponding tasks, simply convert it into an estimate with pre-filled tasks, hourly budgets, and costs. After you send it to your client for approval, you can quickly turn it into an invoice right in the app.

Paymo also lets you turn timesheet data into an invoice for clients, so you can stay up to date with payments as the project progresses. Oh and if you’re a freelancer, you can use Paymo for free.

Some features of Paymo: 

• Task prioritization levels
• Ability to attach files to any task
• Kanban and Gantt project views
• Invoicing, estimates, and expense management
• Mobile app for both Android and iOS

15. ProProfs Project

ProProfs Project is an easy-to-use tool that lets you manage and prioritize tasks in a centralized space. Maximize productivity with its quick interface and seamless collaborative capability. You can extract deep insights into project status and identify gaps. You can even view your task status on its interactive Gantt charts and track task progress from start to finish. Meet your deadlines faster with task customization and time tracking.

Some features of ProProfs Project:

• Assign and manage tasks on a centralized dashboard
• Measure task progress effortlessly
• Set task status as open, on-hold, or complete
• Prioritize tasks with simple drag and drop functionality
• Give feedback on each task and subtask
• See team performance with smart reports

16. Timecamp

If you need a reliable app for daily automatic work tracking , TimeCamp will be a perfect choice. Using this app, you can add as many projects, tasks, and subtasks as you wish to create an easily manageable work structure. What’s more, you’ll get an even more transparent project organization if you add tags.

But what’s TimeCamp is the most known of is automatic time tracking. Whether you use a web timer, a desktop or mobile app, or a browser plugin, the tool logs working hours and (if you want it to!) collects the computer activities, so you don’t have to waste time filling timesheets manually. 

Some features of TimeCamp: 

• Automatic time and activity tracking
• Daily and weekly timesheets
• Wide range of built-in and custom reports
• Billable/non-billable hours
• Attendance managemen t
• 30+ direct integrations with tools like Trello, Asana, Jira, Opensearch , Monday & more

Any.do is a simple yet complete task management solution if you are looking for a tool that gives you a quick overview of the tasks on your plate. The software offers an intuitive calendar, helping you to easily see how events and tasks fit together. Any.do allows you to organize tasks and filter your workflow by date or category. The app is available for iOs and Android.

Some features of Any.do:

• Time tracking add-ons
• To-do list reminders
• Daily planner to organize and prioritize to-dos
• Color-coded tasks
• Advanced customized recurring tasks

18. WebWork Tracker

In addition to facilitating task management, WebWork Time Tracker is an awesome time tracking and employee monitoring software suitable for big and small companies. Companies use the tool to increase their profitability, offering the most accurate reports and time tracking. Its features allow users to easily count time spent on every single project, website, or other platforms.

The tool is of significant importance for freelancers and companies that hire remote employees. It is the most straightforward but truthful way to calculate working time and consider work productivity. Time tracking is not the only advantage of the tool — a variety of screenshot monitoring modes allow the software access to an employee’s screen, collecting and presenting valuable data. 

Some features of WebWork Tracker:

• Time Tracking with screenshots
• Attendance Monitoring
• Apps/website usage monitoring
• Activity Level/ Productivity Monitoring
• Task Management

Trello is a project management software that utilizes Kanban boards, lists and cards as its key ingredients to give you a flexible overview of projects and tasks. Trello is an intuitive tool, its no-code automation features help you optimize the time spent on repetitive tasks. 

Additionally, Trello allows you to invite new members to collaborate in your workspace, track tasks, and use color-coded labels for organization. And it integrates with many popular apps like Slack, Google Drive, and Microsoft Teams, so there’s no need to stop using software you already love. Trello has a free version , and its paid plans start at $5 per user/month. 

Some features of Trello:

• See your work from multiple angles: Kanban board, timeline, table, calendar, and more
• Automate repetitive tasks and enhance workflow
• Integrate with over a hundred of your favorite tools
• Dozens of premade templates

Check out our guide to the top Trello alternatives to learn about more similar tools on the market.

20. airtable.

Airtable is a task management tool that lets you keep track of completed tasks in a separate view. The solution’s interactive interface helps you to manage your work routine while collaborating with your team. You can view your projects in different views, such as Kanban boards, Gantt charts, and calendar views. Plus, Airtable has several integrations and templates that offer a to-do list or task management structure ready to use. Airtable has a free plan with limited functionalities and a paid plan starting at $10/month. 

Some features of Airtable: 

• Interface customizable designer
• Different views: Kanban, calendar, Gantt chart and list
• Automations and integrations 
• Sync data across teams and tables
• Comprehensive reports 

Unsure if Airtable is the best task management tool for your team? See how Airtable compares to others in the same category.

Additional tools for task management.

Now that we’ve reviewed our top 20 tools, here are some other great options to consider for the best task and project management software.

21. ClickUp

ClickUp is a task management software for small business, task management tool with a highly efficient dashboard view and collaboration features. The platform’s free version offers tools that you only get in the paid plans of several other softwares, such as goals, embedded emails, conditional automation, task checklists, custom task statuses, sprints, and 24/7 support. ClickUp also offers native email, several templates and free integrations.

Some features of ClickUp:  

• Workload view
• Custom roles
• Dynamic Recurring Tasks
• Customizable Board View

To compare with other tools, check out these top Clickup alternatives on the market.

Wrike is a project management application with robust features and flexibility to manage tasks, projects, and team collaboration. With Wrike, you can create and assign tasks, set due dates, and track progress, ensuring everyone stays aligned and productive.

One thing I really like about Wrike is its flexibility in adapting to various project management methodologies , including Agile and Kanban. It allows you to customize workflows, create task dependencies, and set up automation rules to streamline your processes. Wrike also provides real-time collaboration features, such as commenting, file sharing, and task discussions, which is great for keeping communication centralized and transparent.

Some features of Wrike:

• Customizable workflows and task dependencies
• Real-time collaboration and commenting
• Project timeline and Gantt chart views
• Automation rules for process optimization

Asana stands out as a task management tool with its unique balance of flexibility and structure. It has a customizable and easy-to-use interface that lets you create a personalized work view and tailor it to your specific needs. It features a “My Tasks” list, which auto-promotes tasks based on due dates, helping you prioritize and focus on what needs to be done now, and the sections and columns layout support Kanban, list, or matrix-style workflows.

There’s search and filtering functions, allowing you to locate any task, comment, or file, and reduce time spent navigating through projects. Asana also has a “Focus Mode” that encourages deep work by minimizing distractions, enabling you to work faster and more efficiently.

Some features of Asana:

• Project timelines and calendars
• Pre-built templates
• Task dependencies
• Automation rules
• Integrations with over 100 other apps
• Workload view to monitor and manage the workload of team members

24. Monday.com

Monday.com is a good task management software designed for workflow organization and project planning. Its visual dashboards make it easy to comprehend your projects’ statuses and progress at a glance, and it allows you to use customizable templates that match your workflow. It also offers automations that take care of routine tasks, letting you focus on strategic matters. 

Monday.com also offers extensive integrations with popular tools such as Slack, Google Drive, and Mailchimp.

Monday.com features:

• Customizable templates
• Visual dashboards
• Automate repetitive tasks
• Extensive integrations with many popular third-party apps and tools
• Timeline and Gantt views
• Collaborative workspaces and team communication within the platform

Check out some alternatives to Monday.com and compare them to find the best task management platform for your company.

Quire is a task management tool with robust features and a free plan. Nest your list of tasks or view your project in Kanban board view, with the flexibility of Quire you can also add folders, sections and permission control to your projects and tasks. Quire is available for iOs and Android mobile apps and offers integration to third-party applications, such as Google Drive, Slack, and Zapier. Customization is another plus of Quire, you can personalize your workspace, change the theme, add widgets, and create custom templates even on its free plan. 

Quire’s features: 

• Kanban board, Gantt chart
• Document management
• Communication tools
• Discussion boards

Do you have another task management software that would be a great addition to this list? Let us know how you manage your personal and professional tasks in the comments below. And check back for updates as we explore more tools and options.

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• Agile project management
• Top task management tools

Discover the best 9 task management tools

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Overloaded inboxes, scattered to-do lists, and missed deadlines can quickly derail even the most well-intentioned teams. The answer to this problem? Task management tools.

Think of task management tools as digital assistants that help prioritize tasks, support collaboration, and track the progress of a project. These tools invite teams to work more efficiently, which boosts productivity and enables teams to reach their end goal quicker, with fewer missteps and delays.

This article explores task management solutions, uncovering features and functionalities and highlighting the best options. It provides the knowledge needed to choose an ideal solution to streamline workflows, boost efficiency, and empower teams to succeed.

What are task management tools?

Teams use task management solutions to manage workflows to ensure efficiency and productivity. These digital assistants focus on optimization by arranging, ranking, and monitoring assignments and projects.

Task management solutions give teams a central space to capture, classify, and prioritize projects and assignments. Features like progress monitoring, reminders, and deadlines keep teams accountable and engaged.

Jira is an all-inclusive, comprehensive task management tool. This feature-rich task management application streamlines workflows and improves productivity.

Benefits of using task management tools

Choosing the right task management platform and properly implementing it has a myriad of benefits. While increased productivity is the primary outcome, it’s not the only advantage of using task manager tools.

Here are some additional advantages:

• Organization: Task management software is a central repository for organizing and setting priorities. Teams can list all tasks and then prioritize them to ensure they complete tasks in a logical order, accounting for any necessary dependencies. 
• Collaboration : Team members can exchange files and comments, enhancing collaboration while giving teams the tools to monitor real-time progress.
• Process management : Task management software visually supports project management and shows progress, helping project managers spot bottlenecks and modify workflows.

Top choices for task management tools

Choosing the correct tools for task management will support a company’s overall goals. Before selecting a tool, review some of the primary functions and choose a tool that aligns with your team’s needs. 

Jira: Best overall for task management

Jira’s extensive capabilities and adaptability make it the best choice for users who want to achieve efficiency and more precise resource planning.

• Task management hub : Jira provides a single hub for all tasks and projects and offers high-level and task-level views. Its intuitive interface provides transparency and makes capturing, organizing, and prioritizing tasks and dependencies easy.
• Task division : Jira divides complex projects into easier-to-manage tasks that reduce complexity and make projects less intimidating. Jira enables more concentrated work by inviting team members to focus on one task at a time in a logical sequence.
• Real-time monitoring and resource planning : Jira provides real-time visibility into project progress and resource allocation, creating total transparency. Project managers can see workflows, spot bottlenecks, and use Kanban boards to monitor progress.
• Cooperation and information exchange : Through a single interface, Jira promotes teamwork by enabling data exchange, feedback, and project status monitoring.

Jira Product Discovery: Best for ideation and brainstorming

Conventional brainstorming approaches are not always practical due to disjointed and unstructured approaches, resulting in the inability to capture important ideas. The solution: Jira Product Discovery , a feature-rich setting that enhances brainstorming and ideation. 

Jira Product Discovery offers:

• Visual collaboration : Teams can explore concepts visually through mind maps and user narrative mapping, promoting a dynamic and engaging brainstorming process.
• Centralized idea capturing : Jira Product Discovery offers a central repository for capturing ideas during brainstorming sessions .
• Simplified prioritization : Jira Product Discovery provides tools to efficiently rank promising concepts and invite teams to use concept voting and weight grading to decide which ideas merit investigation and development.
• Smooth integration : Jira Product Discovery integrates with the Jira ecosystem to create a seamless workflow, ensuring teams can convert ideas into Jira issues and action them within the platform.
• Full alignment and transparency : Jira Product Discovery’s central platform fosters understanding and transparency, allowing team members to observe, debate, and participate in the ideation process. 

Confluence whiteboards: Best for visual collaboration

Confluence whiteboards provide a virtual canvas where teams can brainstorm, plan, and share ideas. Confluence whiteboards unleash creativity through:

• Free-form brainstorming : Confluence whiteboards provide a free-form environment so teams can record ideas, sketch concepts, and organize thoughts visually.
• Visual idea sharing : Whiteboards allow teams to share ideas using images, diagrams, and mind maps, fostering comprehension and clear communication across working styles.
• Real-time collaboration : Whiteboards enable real-time collaboration, enabling dynamic brainstorming sessions and ensuring alignment.
• Easy integration and accessibility : Confluence whiteboards are accessible on any device. Teams can link whiteboards to Confluence pages, documents, and Jira issues to create a holistic project view.

Jira: Best for task assignment and tracking

Jira helps users manage projects and ensures effective task completion through:

• Task assignment : Jira’s task tracking template allows users to precisely define tasks and includes custom fields, attachments, and descriptions. Project managers can designate tasks to ensure each team member understands their responsibilities.
• Deadline management : Jira clearly defines deadlines, creating a visible schedule to ensure accountability.
• Progress tracking : Team members can log work hours, update task statuses, and comment on tasks. This helps project managers monitor project status, spot delays, and find solutions as needed.
• Kanban boards : Jira’s Kanban boards visualize project workflows. Users can view project progress by dragging and dropping tasks between phases, such as “To Do,” “In Progress,” and “Done.”
• Reporting and analytics : Jira offers extensive analytics and reporting features that allow project managers to create reports to track metrics, such as job completion rates and cycle timeframes.

Confluence: Best for documentation and knowledge sharing

Confluence is a comprehensive solution for documentation , knowledge sharing , and team collaboration that provides universal access across a company.

Confluence empowers teams by providing the following:

• A centralized knowledge repository : From project plans and meeting notes to user manuals and knowledge base articles, Confluence is an accessible single source of truth for managing and providing critical information across the team.
• Collaborative content creation : Confluence fosters collaborative communication and content creation through real-time editing, commenting, and version control.
• Enhanced content formatting and organization : Confluence offers a rich text editor so users can easily format content, including images, tables, and multimedia elements.
• Seamless integration with Jira : Teams can create a connected ecosystem by linking Confluence pages directly to Jira issues and projects.
• Accessibility and search functionality : Confluence offers a user-friendly interface (accessible from any device) and a powerful search function so users can find information within the platform.

Loom: Best for asynchronous collaboration

Loom bridges the communication gap in a decentralized workforce. Users can record and share short video messages, providing engaging and nuanced communication.

Loom offers:

• Easy screen and webcam recording : Users can record their screen and video from their webcam while sharing voice and visual context.
• Frictionless video sharing : After recording, Loom automatically uploads the video to its site and generates a link for sharing via email or text message.
• Asynchronous communication : Teams can watch the video on demand, eliminating the need for synchronized meetings. 
• Enhanced context and clarity : Loom allows users to leverage facial expressions, gestures, and screen recordings to provide greater context and clarity.
• Improved engagement and retention : Loom’s video messages capture and hold viewers’ attention, improving information absorption and ensuring effective communication.

Jira Align: Best for enterprise-scale agile planning

Jira Align offers a comprehensive suite of features that empowers teams to streamline enterprise-scale agile planning, helping them translate strategic objectives into actionable initiatives for effective delivery across cross-functional teams .

Jira Align tackles the complexities of enterprise agile planning through:

Strategic alignment : Jira Align allows businesses to define strategic themes and objectives, which can be cascaded to lower levels, ensuring alignment and fostering an understanding of how individuals contribute to the vision.

Portfolio management : Jira Align prioritizes portfolios, allocates resources, and manages risks to empower leadership to make informed decisions about resource allocation, roadblocks, and alignment with strategic priorities.

Visibility and tracking : Jira Align’s program boards offer high-level overviews of program health, progress, and dependencies. This transparency allows leaders to track performance, identify bottlenecks, and ensure results.

Cross-team collaboration : Jira Align provides a unified platform to share information, track dependencies, and synchronize efforts.

Jira integration : Jira Align integrates with Jira , creating a seamless flow of information between strategic plans and day-to-day execution.

Jira Service Management: Best for managing IT tasks

Jira Service Managemen t offers a comprehensive suite of features that streamline IT task management, improve service delivery, and empower teams to resolve issues effectively.

Jira Service Management empowers IT teams with:

• Centralized service request management : Jira Service Management provides a central hub for users to submit service requests . These requests are categorized, prioritized, and routed to the appropriate team member, ensuring efficient resolution and improved user experience.
• Incident management : Jira Service Management offers robust features for incident management , ensuring a prompt and coordinated response to resolve critical issues and minimize downtime.
• Change management : Jira Service Management provides a structured approach to change management, ensuring changes are implemented in a controlled manner.
• Automated workflows : Teams can automate tasks such as assigning technicians, sending notifications, and updating request statuses, freeing IT professionals to focus on complex issues.
• Improved visibility : IT teams can gain valuable insights into service desk performance, identify trends, measure IT service effectiveness, and use this data to improve IT service delivery.

Atlas: Best for goal tracking

Atlas specializes in goal tracking, empowering users to manage tasks and effectively define, monitor, and achieve their objectives.

Atlas offers:

• A goal-centric approach : Atlas allows users to set clear, well-defined goals with descriptions, target dates, and ownership.
• Flexible framework integration : Whether for objectives and key results , specific goals, or key performance indicators (KPIs), Atlas integrates with frameworks, empowering users to leverage their preferred approach.
• Progress visualization : Atlas’s visual dashboards offer a real-time snapshot of progress. Users can see how completed tasks contribute to objectives, fostering a sense of accomplishment and keeping them on track.
• Transparency and alignment : Atlas allows users to connect goals to relevant teams and projects, providing transparency that fosters team alignment and ensures all team members work toward the specified objectives.
• Streamlined communication : Atlas integrates seamlessly with Jira and Confluence, creating streamlined communication and collaboration.

Use Jira for better task management across projects

Jira is the single solution that empowers teams to manage tasks with clarity and efficiency.

Jira goes beyond to-do lists and enables teams to break large projects into manageable issues. Project managers can include meticulous detail on each issue and assign, track, and link it to dependencies. This approach ensures everyone understands each role and contributes to the bigger picture.

Jira’s timelines and advanced roadmaps clarify progress and dependencies, showcasing the vision and how work aligns across teams to foster collaboration and ensure progress.

But Jira stands out in its versatility. It integrates with thousands of third-party apps, enabling teams to condense information and create a holistic view of task or project resource allocation.

Want to experience the power of Jira? Get Jira Free to achieve greater efficiency and success.

Task management tools: Frequently asked questions

What features should you look for in task management tools.

When evaluating tools to manage tasks, consider features that enhance organization, such as task breakdown and prioritization. Look for collaboration features that support team communication and file sharing. In addition, seek customized workflow functions that integrate with existing tools to streamline processes. Finally, a user-friendly interface ensures ease of adoption and removes barriers to entry for team members, regardless of their technical competencies.

How do you choose the right task management tool for your team?

Choosing the right task management tool involves clearly understanding your team’s needs. Begin by assessing project complexity, team size, and desired functionality. Evaluate options by considering scalability to accommodate future growth and a user-friendly interface for seamless team adoption. Prioritize features like collaboration and integration capabilities that ensure a smooth workflow.

How do you manage tasks in Jira?

In Jira, team members can create tasks (known as issues) with detailed descriptions and assign them. Task configuration includes setting deadlines, and teams can leverage progress-tracking features to monitor the status of each task. Kanban boards visualize the workflow, enabling users to drag and drop tasks through project stages like "To Do" and "Done." Comments and attachment features foster collaboration and keep the team informed.

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8 Best Task Management Software & Tools for 2024

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• Best for remote teams: Asana
• Best for beginners: Trello
• Best for scalability: monday work management
• Best for Agile users: MeisterTask
• Best for simple task management: Todoist
• Best for Apple users: Things 3
• Best for mobile use: Any.do
• Best for growing businesses: ClickUp

Task or project management software is more than just a to-do list. You can use it to set deadlines, track progress, delegate subtasks and much more. However, with so many task management software options on the market, it can be challenging to pick the right one for your business.

In this guide, you will find a compiled list of top task management software for 2024. We have also shared our methodology, highlighting the parameters we used for compiling this list. Throughout this buyer’s guide, you will learn about key features to look for in task management software, so you can pick a tool that is the right fit for your business.

Best task management software comparison table

Here is how the top task management software solutions compare in terms of core features.

Asana: Best for remote teams

Asana is a complete task management solution that offers a variety of features, including ready-made project templates, reporting dashboards ( Figure A ) and automation. Some of the top features in Asana focus on security and privacy to help businesses keep their data safe. The scalability offered by Asana makes it ideal for companies of all sizes, including enterprises. It can also be used as a project portfolio management tool.

• Basic: Free for up to 15 team members.
• Premium: $10.99 per user per month, billed annually, or $13.49 per user billed monthly.
• Business: $24.99 per user per month, billed annually, or $30.49 per user billed monthly.
• Enterprise: Contact sales for a custom quote.

Standout features

• Organized user interface: Beginners will find it easy to start using Asana’s simple dashboard, while more experienced users will appreciate quick access to advanced features and customization tools.
• Multiple views: Asana offers a wide range of project views, including tasks, calendars and lists.

Top integrations

• Google Drive.
• Microsoft Teams.
• Salesforce.
• Powerful integrations.
• Support for Agile and Scrum .
• Excellent team collaboration tools.
• Limited mobile app functionality.
• Time tracking features need improvement.
• Does not support the assignment of individual tasks to multiple users.

Why we chose Asana

Asana offers multiple features to support remote team collaboration, including a chat messaging function. The free plan also supports unlimited tasks and projects for up to 15 users, making it a great option for small teams on a budget.

For more information, read the full Asana review .

Trello: Best for beginners

Trello is a web-based task management and collaboration software solution. The tool’s layout features cards, boards ( Figure B ) and lists, which can be customized according to user preferences. Its responsive web design is optimized for tablets, smartphones and desktops. In addition, users can configure notification settings according to their needs.

• Free: free forever for up to 10 boards and unlimited users.
• Standard: $5 per user per month, billed annually, or $6 per user billed monthly.
• Premium: $10 per user per month, billed annually, or $12.50 per user billed monthly.
• Enterprise: Between $7.38 and $17.50 per user per month, depending on user count.
• Kanban boards: Trello makes it easy to manage tasks through its kanban boards, with cards and lists providing a visual interface that is easy to use for beginners.
• Templates: Users can make their lives easier and save time using built-in templates for task management.
• Butler automation: Trello’s Butler feature offers several automation capabilities; for example, users can create commands and rules to minimize repetitive or redundant work.
• Gantt for Trello.
• Advanced features are available in the free version.
• Real-time updates.
• Client-access tools.
• Limited size for attachments.
• Not suited for larger or more complex projects.
• No native time tracking.

Why we chose Trello

Trello’s highly intuitive Kanban boards are easy for beginners to master and present a visually appealing alternative to standard to-do lists. The Butler automation features help to cut down on repetitive manual work so you can focus on actually completing your tasks.

For more information, read the full Trello review .

monday work management: Best for scalability

monday.com is one of the most popular task management software options on the market. With five pricing plans and feature sets, monday.com is highly flexible. It also offers plenty of automated workflow tools. monday’s visualization tools include maps, kanban boards , calendars and timelines ( Figure C ). However, some of these views are only available in paid plans.

• Free: free forever for up to 2 people and 3 boards.
• Basic: $9 per seat per month, billed annually, or $12 per seat billed monthly.
• Standard: $12 per seat per month, billed annually, or $14 per seat billed monthly.
• Pro: $19 per seat per month, billed annually, or $24 per seat billed monthly.
• Project automation: monday.com’s code-free automation tools allow users to save time on manually updating workflows, status updates and due date alerts so they can focus on tasks that require more personal attention.
• Built-in time tracking tools: monday.com offers built-in time tracking tools for both desktop and mobile versions, which several competitors are missing.
• Project data visualization: You can view project data in different formats, including boards, lists and charts.
• Unlimited documents for all plans.
• Outstanding tracking features for tasks.
• Highly customizable.
• Time tracking is only available in high-tier plans.

Why we chose monday

Monday work management offers five pricing plans to choose from, making it a highly scalable option for companies that are looking for a task management platform that can grow with their business over time.

For more information, read the full monday.com Work OS review.

MeisterTask: Best for Agile users

MeisterTask is a popular open-source project management solution with an easy-to-use interface that works well with Agile project management methodologies ( Figure D ). It’s ideally suited for users looking to organize, plan and execute simple tasks. The flexibility offered by MeisterTask makes it suitable for different use cases — from small personal tasks to large and complex projects.

• Basic: Free for single users.
• Pro: $12 per seat per month billed annually, or $14.50 per seat billed monthly.
• Business: $24 per seat per month billed annually, or $29 per seat billed monthly.
• Enterprise: Contact MeisterTask for custom pricing.
• Customizable dashboards: Users can choose to customize dashboards according to their needs. Users can also customize time tracking information, create a personal checklist and configure notifications.
• Multiple checklists: You can create multiple checklists for each part of the task. This makes it easier to manage larger and more complex tasks.
• Task tags: Organize tasks by tagging them based on client, priority or category.
• MindMeister.
• Impressive free plan.
• User-friendly interface.
• Low learning curve for beginners.
• Limited reporting tools.
• Fewer integrations than some competitors.

Why we chose MeisterTask

MeisterTasks’s simple, colorful interface makes task management easy, even for beginners who have never used project management software before. It’s not as robust as other advanced project management software, but if you’re only looking for task management, then it’s a great choice.

Todoist: Best for simple task management

If you are looking for simple task management and productivity software, you should consider using Todoist. It is designed with a clean and intuitive interface ( Figure E ), making it easier for users to create tasks, assign them to users, set up priorities and use tracking tools to check progress. Todoist also offers a feature to invite non-users, such as clients, to collaborate on tasks.

• Free: free forever for individual users only.
• Pro: $4 per month, billed annually, or $5 billed monthly.
• Business: $6 per user per month, billed annually, or $8 per user billed monthly. This is the only plan that is designed for more than one user.
• Priority levels: Todoist allows users to set up priority levels for different tasks, and it highlights the day’s highest priority tasks.
• Personalized views: Users can personalize their views with labels, filters and themes and connect with emails and calendars to centralize their work in one place.
• Role assignments: You can assign tasks or subtasks to specific team members so everyone is aligned with their roles and responsibilities for the project.
• Automatic syncing.
• User-friendly.
• Non-users can view and collaborate on tasks.
• Limited views.
• User roles are only available in the paid plans.
• Missing advanced features, such as reporting and analytics.

Why we chose Todoist

If you find other task management options overwhelming for your simple needs, then you will probably love Todoist’s simple digital to-do list. The free plan is suitable for individual use and the paid plans are quite affordable for families and small teams.

For more information, read the full Todoist review .

Things 3: Best for Apple users

Things 3 is popular with Apple users looking for a task management app with an uncluttered design and simple pricing. Along with its visually stunning interface ( Figure F ), you get plenty of functionality, including collaboration tools and location-based reminders. However, there are a few drawbacks to Things 3: there is no free version, and availability is limited to Apple products.

No free version is available. This is how the product is priced, depending on which device you are using:

• Things for Mac: One-time purchase of $49.99.
• Things for iPhone: One-time purchase of $9.99.
• Things for iPad: One-time purchase of $19.99.
• Widgets and shortcuts: You can personalize the experience by creating home screen widgets and shortcuts. There is also an option to connect your calendar with your teammates’ schedules.
• Reminders: You can set reminders for tasks based on time, location and other parameters.
• Headers and tags: Users can categorize tasks into different headers; additionally, they can add tags to keep their lists organized and add some context to tasks.
• Apple Reminders.
• Apple Calendar.
• One-time purchase.
• Uncluttered user interface.
• No free version.
• Only available for Apple products and users.
• No web app.

Why why chose Things 3

If you’re tired of trying to manage your to-do list in the Notes app, then Things 3 is a great task management alternative for Mac users. Simply purchase the app a single time in your desired format, then use it in perpetuity to stay on top of your personal to-do list.

Any.do: Best for mobile use

Any.do is a list-based task management app. The app is available on the web and has a desktop app, but the best experience is offered on mobile. Using Any.do, you can review your daily tasks and even delegate tasks to other users. Any.do is ideal for users who want a simple task management tool with a clean and organized user interface ( Figure G ).

• Free: $0 per user.
• Premium: $5 per user per month billed annually.
• Family: $8 per month billed annually, for up to 4 members.
• Teams: $8 per user per month billed annually.
• Location-based reminders: When you get close to the location of where you need to complete a task, Any.do will send you a reminder. Not surprisingly, this tool is available on the mobile app.
• Any.do Moment: This is the signature feature of Any.do. Using this tool, you can accept tasks assigned to you, postpone them to a later date or delegate them to teammates.
• Focus mode: When you enter Focus Mode, you can set the amount of time you want to focus on completing a task. The timer is visible on the screen; you can even turn on in-app white noise while you are in Focus mode.
• Apple reminders.
• Outstanding mobile app.
• Sleek and fast interface.
• Decently priced upgrades.
• Restrictive free version.
• Not suited for complex tasks or projects.

Why we chose Any.do

Any.do’s mobile app makes it a breeze to manage tasks while on the go, so you don’t have to be tied to your computer at all times. Its pricing plans are also highly affordable for small teams, while the free plan will suffice for personal use.

ClickUp: Best for growing businesses

ClickUp is a cloud-based task management solution suitable for businesses of all sizes. It offers task automation, custom field data and task assignment features and multiple project views ( Figure H ). Using ClickUp, users can customize tasks based on priority. The activity stream updates the status of tasks in real time. Users can also set up notifications for specific tasks.

• Free Forever: free forever for unlimited users and unlimited tasks.
• Unlimited: $7 per person per month, billed annually, or $10 per person billed monthly.
• Business: $12 per user per month, billed annually, or $19 per user billed monthly.
• Enterprise: Contact sales for custom pricing.
• Task customization: ClickUp allows users to customize tasks by creating custom fields or editing priority settings. Customization tools help users to create task descriptions, add comments, format text and more.
• ClickApps template library: ClickApps offers a variety of ready-to-use templates created by the ClickUp community. Users can even create and duplicate frequently used templates, applying them to tasks and subtasks.
• Time management: Users can set start and due times, schedule events, manage resource allocation, sync calendars and complete other useful time management tasks.
• Unlimited users on all plans.
• Team chatting tools.
• Suitable for solo users and teams.
• The interface feels clunky.
• Limited automations per month.

Why we chose ClickUp

ClickUp’s free plan supports unlimited users and tasks, a rare combination. If you need more advanced features, the paid plans are also affordable, making this task management software a great choice for growing businesses on a budget.

For more information, read the full ClickUp review .

Key features of task management software

Automation features in task management software allow users to save time and energy on repetitive, time-consuming or redundant tasks. Another benefit of automating tasks is that errors are reduced. While most task management software offers automation, some automations are more customizable than others.

Collaboration

One of the major advantages of using task management software is that it provides some structure for team collaboration. Users can receive information and share updates with their coworkers and managers through comments, real-time chat and other tools.

Time tracking

Built-in time tracking tools allow users to stay on top of task schedules, track billable and non-billable hours and forecast any hurdles to task completion.

With top task management software, you can choose from a variety of views — such as lists, cards and kanban boards — to choose the one that best suits each project. Different views provide effective and simple layouts for each stage of the task.

Benefits of working with task management software

Task management software is becoming increasingly popular, as it helps teams and individuals stay organized and on schedule to complete their tasks. Here are some of the top benefits of using task management software:

• More mental bandwidth: With task management software, users can focus on other aspects of their work. Automatic notifications and reminders ensure users don’t have to stress about missed deadlines.
• Time savings: Forgotten tasks and unclear expectations can often lead to extra work, eating away at your valuable time. With task management software, you keep your to-do list organized so you can stay on top of your schedule to get work done.
• Improved processes: Certain task management software features, such as milestones and Gantt charts, help users monitor progress to determine if they are on track to finish their tasks or whether they need to adjust their working plans.
• Better visibility: Teams benefit from using task management software by gaining better visibility and trust. Users can track the progress of tasks assigned to other teammates and their participation toward team goals.

How do I choose the best task management software for my business?

Whether you are a large enterprise or a solo user, you could benefit from task management software, as it provides the structure to organize, assign and track tasks. When choosing the right task management tool, you need to consider what problem you are looking to solve and how the software helps you solve that problem.

Some of the most important things to consider include the quality of the user interface, collaboration tools, pricing structure and unique features. If your working model requires you to share tasks or projects with clients, choose software that offers these features. Keep in mind that not all task management software allows you to share tasks with non-users like clients or guests.

The user interface must also be intuitive, so your team doesn’t face a steep learning curve. Most task management software offers a kanban-style dashboard; however, some solutions are based on a spreadsheet model. You must also consider whether you want a web or cloud-based system or an on-premises version.

While top task management software should offer basic features such as project views and subtasks, you’ll also want to assess each tool’s unique features. Unique features could include two-factor authentication, real-time collaboration, task dependencies or any particular feature that is a must-have for your business.

Lastly, you want to consider the price point. Ideally, you want to test the software before you make the decision, so if there is a free version or free trial available, you should take advantage of that opportunity. Most free task management software lacks advanced features, but you will still be able to get a feel for the user interface and the tool’s core functions.

Methodology

To determine the best task management tools, we researched an extensive collection of task management software and tested out many of them using free accounts and free trials. We also consulted customer reviews, product documentation, software specifications, pricing structure, third-party integrations, unique features and several other metrics to compile this list of top task management software for 2024.

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