Example sentences assign a task

And what better way to find the perfect candidate than to assign the task to his super-efficient secretary?
They will clock in with an app and be assigned tasks from delivering equipment to hospitals to calling vulnerable people in isolation at home.
Guess who was assigned the task of repairing and maintaining those contraptions?
Then another reporter was assigned the task of cleaning up their section of the press box after the game.
After clocking on, you are assigned a task .

Definition of 'assign' assign

IPA Pronunciation Guide

Definition of 'task' task

B2

COBUILD Collocations assign a task

English Quiz

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  • assign a rating
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Definition of assign verb from the Oxford Advanced American Dictionary

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assign task meaning

While the word “task” might bring about feelings of despair related to chores or undesirable actions, this is usually related more so to the way you have to manage your time than the task itself.

In this article, we’ll do a deep dive into tasks, show you the best ways to break down larger projects into them, while covering efficient approaches to manage and distribute tasks.

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What is a task in a project?

In project management, a task is a work item or activity with a specific purpose related to the larger goal. It’s a necessary step on the road towards project completion.

For example, it could be something as complex as a mobile app bug fix.

monday task example

Or it could be something as simple as photocopying the latest brochure for distribution.

Single tasks are typically assigned to a single person or team, while the larger project could be a company-wide endeavor.

The task may or may not include a start and end date or a series of subtasks—this all depends on the complexity of the project at hand, which could be related to industry.

How do you break down a project into smaller tasks?

Even long term Scrum projects that last  11.6 weeks   on average make use of task management to get their work done efficiently and effectively.

Part of task management includes creating manageable workloads, considering task dependencies, and of course, communicating across teams to avoid double work or roadblocks.

To avoid these issues, you need some way to break down the high-level project deliverables and goals into tangible tasks.

In the next section, we’ll show you two of the most popular methodologies, Waterfall, and Scrum.

Work Breakdown Structure

The work breakdown structure (WBS) is the official method of breaking down projects in the PMI Guidebook.

To figure out how to break the entire project into tasks, you first need to divide it into the actual deliverables required to hand over the final product or result to the client.

For example, if you’re planning to make a mountain bike, you can break that down into the frame, handlebars, pedals, wheels, chains, and so on.

Example diagram of a WBS for a mountain bike

( Image Source )

You also need to work out the dependencies of the project (aka which deliverables require another one for completion).

If we were to simplify the WBS, the section on manufacturing the bike frame might look something like this.

Project WBS plan example in monday UI.

Of course, each item contains multiple tasks such as sourcing vendors, reviewing designs, picking materials, and more.

But if you assign these tasks to teams who have the necessary skills to complete all of them, that’s what the top-level plan might look like.

If you use an Agile framework, like Scrum, you won’t bother breaking down the entire project into detailed tasks at an early stage. Avoiding this large-scale exercise in prediction is one of the primary principles of Agile.

Instead, you’ll focus on planning out a deliverable increment of your product in Scrum sprints . These are 2–4 week periods of focused work dedicated to delivering a working product version of the final deliverable.

The basis for planning out these iterations is a backlog of features or user stories (functionality from the user’s perspective). You may also have a product roadmap to outline the long-term product direction as well.

Product backlog example in monday UI.

The product backlog is continually pruned and optimized before, during, and after sprints. Even if you’re not planning software projects, you can often single out elements that you can deliver in increments.

Before each Sprint, you meet with your team and stakeholders (invested parties) to discuss which user stories are the most important. You select a few items and create a dedicated sprint backlog.

Each user story is then further divided into tasks, and team members take ownership of the specific tasks they can handle.

It’s not ideal for all organizations or projects, but it’s an antidote against micromanagement in complex projects.

What size should a project task be?

So how granular should you get? What should the scope and length of the task in your project be?

It depends on the size of your project and your PM framework, but here are some rules of thumb.

The 8/80 rule for WBS

In traditional project management, a rule of thumb is that no task should be shorter than 8 hours or longer than 80 hours in the WBS.

That’s why the PMI recommends keeping tasks between 20–80 hours in the WBS.

Your individual teams can then have more granular task boards to manage their own to-do lists and/or break 2-week tasks down into daily sub-tasks.

Task length in Scrum

While user stories generally have no specified length, they’re often broken down into manageable chunks, usually one workday or less.

The official Scrum Guide doesn’t use the word tasks, but instead uses the term work unit:

“ Work planned for the first days of the Sprint by the Development Team is decomposed by the end of this meeting, often to units of one day or less. ”

On a Scrum board , you can use story points (at monday.com, we equate 1 SP to a workday) to estimate the length of the task.

Scrum board example in monday UI.

Tasks shouldn’t require more than one resource

When you break down deliverables into individual tasks, time isn’t the only consideration. The best approach is to make sure the person (or resource) who’s assigned the task can complete it from start to finish.

For example, a graphic designer could create a wireframe for an app, but wouldn’t be able to create a working prototype.

So you should split the larger deliverable of a working feature prototype into wireframe/design and development (at the very least).

For larger companies, a resource could be an entire team that includes designers, developers, and software testers. In which case, you don’t have to get as granular when planning and assigning tasks.

Accurately estimating task durations

The best way to predict the duration of tasks is to involve the actual resources who will handle the task in the planning process.

You don’t need to switch to Agile or Scrum to make this happen. You just need to involve the actual project implementers in the planning process, not just management.

Not only can they help with task durations, but they can also help with dependencies and expecting potential bottlenecks.

What is the best way to organize project tasks?

There are hundreds of different frameworks and methods for managing projects and breaking them down into tasks.

A few stand out because of their efficiency and ease of adoption and have become popular as a result.

Graph showing the usage of different project management methodologies.

Let’s take a closer look at these industry-leading options.

Waterfall refers to the traditional “predictive” project management approach. It’s called predictive because you plan every phase of the project from start to finish before even getting started.

The reason it’s called waterfall is that the projects are planned to follow a sequential order.

Diagram of the waterfall project management model.

First, you start out by figuring out the requirements of the project. What deliverables do you need to deliver a finished product?

Then you move on to designing and creating (implementing) it. Finally, you verify that the product works as intended, and launch it. The last stage includes the long-term maintenance of the product.

While berating waterfall is a popular pastime among younger management professionals, it has its place.

For physical products with a lot of dependencies and high costs associated with actual production time, mapping out the entire project in detail can be the best approach.

Instead of a specific methodology, Agile outlines a core set of values and principles to apply to your projects. As a result, Agile is an umbrella term that covers many different methodologies and frameworks .

The most famous principle is to deliver working iterations of your project frequently. That’s in contrast to planning out an entire product from start to finish like with waterfall.

Lean, like Agile, is not a specific framework that details a project management approach. Instead, it refers to a management philosophy with a core set of principles.

The focus of Lean is eliminating waste in processes throughout each stage of production. The execution is what controls the outcome, after all.

Fixing bottlenecks between departments to speed up the final assembly is a good example.

Not to be confused with Agile, which is more about high-level concepts and principles, Scrum is an actual framework for project management.

It outlines clear rules, meetings (ceremonies), and deliverables (artifacts), not just values.

The Scrum process framework from product backlog to increment delivery

For example, Scrum teams should only include a maximum of 9 regular team members. Daily Scrum meetings should only last 15 minutes.

The entire process of designing and completing a sprint is laid out in detail. That’s what makes the Scrum framework so useful for teams that want to implement more Agile principles into practice.

How to use a project management platform for effective task management

Instead of slowing down your managers and teams with an inefficient process, take advantage of the latest task management software .

monday.com is a digital workspace with all the functionality a project manager could ever want, wrapped in a package that’s actually easy to learn and use.

Pick the framework or methodology you want to work with

If you want to reach a completely new target level of productivity, basic task management won’t cut it. You need to introduce a project management framework that goes beyond daily tasks.

Luckily, monday.com makes it easy to make the switch. We offer dedicated templates for everything from WBS to Scrum.

Develop the high-level project roadmap

Project roadmap example in monday UI.

For consistent results, you should develop a high-level project roadmap. It will help guide all decisions and priorities as the project progresses.

Get more granular with a WBS and other task boards

This is where you break the larger goals into smaller deliverables and start to establish the workload for each team or department that’s involved.

It should outline the overall process but may not specify every activity or task, depending on the scale of the project.

Project WBS example in monday UI.

But it’s not the best for planning individual tasks within the involved teams or departments.

Which is why monday.com also offers more basic task boards that these teams can use to manage the day-to-day.

Screenshot of a task board example in monday UI.

You can easily divide larger items into smaller subtasks and assign them as well.

Use integrations and automations to automate menial tasks

If you want to perfect your workflow , it’s not enough to create some new task boards. You also need to eliminate repetitive menial tasks.

For example, with our smart integrations, you can automatically update a card or create a new task when you receive an email or message.

monday UI Gmail integrations.

It’s a useful feature for a wide variety of teams and use-cases. For example, your software team could get a new task with every bug report.

By automating menial tasks, you give your managers and team the time and space to focus on crucial high-level decisions.

Keep managers up to speed with dashboards and reports

Want to see at a glance if tasks are being completed on schedule, or which people (or teams) are available for last-minute work?

You can easily create and customize a dashboard that will give your managers instant access to all the information they need.

Screenshot of creating a new reporting dashboard in the monday UI.

Master your tasks

Breaking down a project into tasks and assigning them effectively requires a bit of balance.

Finding the framework that works best for your industry and internal workflows and pairing them with the tips above can help you find the happy medium of management and autonomy that will allow your teams to thrive.

Whichever you choose, monday.com has the right templates and tools to help your projects succeed.

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[ uh - sahyn ]

verb (used with object)

to assign rooms at a hotel.

to assign homework.

to assign one to guard duty.

to assign a day for a meeting.

Synonyms: determine , fix

to assign a cause.

Synonyms: offer , show , advance , allege , adduce

to assign a contract.

  • Military. to place permanently on duty with a unit or under a commander.

verb (used without object)

  • Law. to transfer property, especially in trust or for the benefit of creditors.

my heirs and assigns.

to assign an expert to the job

to assign advertising to an expert

to assign a day for the meeting

to assign a stone cross to the Vikings

  • to transfer (one's right, interest, or title to property) to someone else
  • also intr law (formerly) to transfer (property) to trustees so that it may be used for the benefit of creditors
  • military to allocate (men or materials) on a permanent basis Compare attach
  • computing to place (a value corresponding to a variable) in a memory location
  • law a person to whom property is assigned; assignee

Discover More

Derived forms.

  • asˈsigner , noun
  • asˈsignably , adverb
  • asˌsignaˈbility , noun
  • asˈsignable , adjective

Other Words From

  • as·signer Chiefly Law. as·sign·or [ uh, -sahy-, nawr, as-, uh, -, nawr ] , noun
  • misas·sign verb
  • nonas·signed adjective
  • preas·sign verb (used with object)
  • preas·signed adjective
  • reas·sign verb (used with object)
  • self-as·signed adjective
  • unas·signed adjective
  • well-as·signed adjective

Word History and Origins

Origin of assign 1

Synonym Study

Example sentences.

It is designed to listen to meetings with multiple participants and will parse discussion patterns to produce informative synopses and assign post-meeting action items.

Such randomized, double-blinded controlled trials randomly assign patients to receive a drug or a placebo, and don’t reveal to participants or doctors who is getting which.

That AI could pore over an astronaut’s symptoms and then recommend medical tests, make diagnoses and assign treatments.

So I rose beyond cleaning, to working as an operational dispatcher for cabin services in the American Airlines traffic control center, assign cleaning crews to each incoming aircraft.

Ideally, the Mars spaceship would be equipped with artificial intelligence that could consider an astronaut’s symptoms, recommend medical tests, make diagnoses and assign treatments.

Now the Kremlin will assign more loyal people to rule the region, mostly military leaders.

When we assign a primitive “not me” status to another individual or social group, it can—and does—take us down a destructive path.

Other folks can debate and assign blame for “who lost Iraq.”

Renee Richardson knows she'll likely never be able to assign blame for her son's death—she's done fighting for that.

Girls are directed through several pages of this until they are asked to assign the guy a series of pre-decided adjectives.

The designs of Russia have long been proverbial; but the exercise of the new art of printing may assign them new features.

With what honest pride did John Smith, the best farmer of them all, step to the fore and assign to each man his place!

If the lessee die, his executor or administrator can assign the remainder of his term.

As the lessee may assign or sublet unless forbidden, so may the lessor part with his interest in the leased premises.

If offered any dish of which you do not wish to partake, decline it, but do not assign any reason.

Related Words

Cambridge Dictionary

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Meaning of assigned in English

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assign verb [T] ( CHOOSE )

  • Every available officer will be assigned to the investigation .
  • The textbooks were assigned by the course director .
  • Part of the group were assigned to clear land mines .
  • Each trainee is assigned a mentor who will help them learn more about the job .
  • We were assigned an interpreter for the duration of our stay .
  • accommodate
  • accommodate someone with something
  • administration
  • arm someone with something
  • hand something down
  • hand something in
  • hand something out
  • hand something over
  • reassignment

You can also find related words, phrases, and synonyms in the topics:

assign verb [T] ( SEND )

  • She was assigned to the Paris office .
  • All the team were assigned to Poland.
  • advertisement
  • employment agency
  • equality, diversity and inclusion
  • reinstatement
  • relocation expenses
  • testimonial

assign verb [T] ( COMPUTING )

  • 3-D printing
  • adaptive learning
  • additive manufacturing
  • hexadecimal
  • hill climbing
  • telerobotics
  • word processing

assign verb [T] ( GIVE LEGALLY )

Phrasal verb, examples of assigned.

In English, many past and present participles of verbs can be used as adjectives. Some of these examples may show the adjective use.

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assign task meaning

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  • assign (CHOOSE)
  • assign (SEND)
  • assign (COMPUTING)
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Synonyms of assignment

  • as in lesson
  • as in appointment
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Thesaurus Definition of assignment

Synonyms & Similar Words

  • responsibility
  • undertaking
  • requirement
  • designation
  • appointment
  • authorization
  • installment
  • installation
  • destination
  • emplacement
  • investiture
  • singling (out)

Antonyms & Near Antonyms

  • dethronement

Synonym Chooser

How does the noun assignment contrast with its synonyms?

Some common synonyms of assignment are chore , duty , job , stint , and task . While all these words mean "a piece of work to be done," assignment implies a definite limited task assigned by one in authority.

When is it sensible to use chore instead of assignment ?

While the synonyms chore and assignment are close in meaning, chore implies a minor routine activity necessary for maintaining a household or farm.

When is duty a more appropriate choice than assignment ?

Although the words duty and assignment have much in common, duty implies an obligation to perform or responsibility for performance.

When might job be a better fit than assignment ?

The synonyms job and assignment are sometimes interchangeable, but job applies to a piece of work voluntarily performed; it may sometimes suggest difficulty or importance.

When could stint be used to replace assignment ?

In some situations, the words stint and assignment are roughly equivalent. However, stint implies a carefully allotted or measured quantity of assigned work or service.

When can task be used instead of assignment ?

The meanings of task and assignment largely overlap; however, task implies work imposed by a person in authority or an employer or by circumstance.

Thesaurus Entries Near assignment

assignments

Cite this Entry

“Assignment.” Merriam-Webster.com Thesaurus , Merriam-Webster, https://www.merriam-webster.com/thesaurus/assignment. Accessed 12 May. 2024.

More from Merriam-Webster on assignment

Nglish: Translation of assignment for Spanish Speakers

Britannica English: Translation of assignment for Arabic Speakers

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IMAGES

  1. How to assign a task

    assign task meaning

  2. How to assign tasks in Microsoft ToDo. Create groups and share lists

    assign task meaning

  3. Microsoft To Do Assign Task

    assign task meaning

  4. What does Task mean? Project Management Dictionary of Terms

    assign task meaning

  5. A Guide To Task Management

    assign task meaning

  6. How to effectively assign tasks?

    assign task meaning

VIDEO

  1. How to assign task in Jira

  2. Auto Assign a Task Owner in Clickup

  3. How to add notes and task files

  4. you need to learn how to assign task, so you focus on what matters

  5. How To Assign Task In Clickup

  6. How to assign team task easily #taskmanagement

COMMENTS

  1. ASSIGN A TASK definition and meaning

    ASSIGN A TASK definition | Meaning, pronunciation, translations and examples

  2. What Is Task Assigning? (With Definition and Steps)

    Task assigning involves defining responsibilities and allocating resources for team members to complete a project effectively. While workplace leaders can assign tasks to team members in different departments, managers typically assign tasks to their department's members. Discovering each team member's strengths, potential, and expertise can ...

  3. How To Assign Tasks To Team Members Effectively? Our Full Guideline

    Open the desired task, click "Assignee", and choose the right team member (s). Keyboard shortcuts: Hover over the task and press "A" to open the Assignee picker. Press the space bar to assign yourself. This way makes assigning tasks easier and quicker!

  4. ASSIGN

    ASSIGN definition: 1. to give a particular job or piece of work to someone: 2. If you assign a time for a job or…. Learn more.

  5. Assign Definition & Meaning

    assign: [verb] to transfer (property) to another especially in trust or for the benefit of creditors.

  6. ASSIGNED TASK collocation

    Examples of ASSIGNED TASK in a sentence, how to use it. 20 examples: In this type of training, individuals inevitably commit several mistakes that may impede or…

  7. ASSIGN

    ASSIGN meaning: 1. to give a particular job or piece of work to someone: 2. If you assign a time for a job or…. Learn more.

  8. assign verb

    Definition of assign verb in Oxford Advanced American Dictionary. Meaning, pronunciation, picture, example sentences, grammar, usage notes, synonyms and more. ... The teacher assigned a different task to each of the children. assign somebody something We have been assigned the two large classrooms.

  9. assign

    assign. From Longman Dictionary of Contemporary English as‧sign /əˈsaɪn/ AWL verb [ transitive] 1 to give someone a particular job or make them responsible for a particular person or thing assign somebody a task/role I've been assigned the task of looking after the new students. assign somebody to something Jan's been assigned to the ...

  10. What is a project task? Everything you need to know

    In project management, a task is a work item or activity with a specific purpose related to the larger goal. It's a necessary step on the road towards project completion. For example, it could be something as complex as a mobile app bug fix. Or it could be something as simple as photocopying the latest brochure for distribution.

  11. Assign

    assign: 1 v select something or someone for a specific purpose "The teacher assigned him to lead his classmates in the exercise" Synonyms: set apart , specify Types: dedicate set apart to sacred uses with solemn rites, of a church detail assign to a specific task Type of: choose , pick out , select , take pick out, select, or choose from a ...

  12. Delegating Tasks in the Workplace: 11 Tips for Managers

    11 tips to delegate tasks in the workplace. It's important to delegate tasks in an appropriate manner and to the employees best able to perform the tasks. Here are 11 tips you can follow to delegate tasks effectively: 1. Assign tasks based on aptitude. When an employee receives a task in an area in which they excel, they're more inclined to ...

  13. Assignment Definition & Meaning

    The meaning of ASSIGNMENT is the act of assigning something. How to use assignment in a sentence. Synonym Discussion of Assignment.

  14. ASSIGN Definition & Meaning

    Assign definition: to give or allocate; allot. See examples of ASSIGN used in a sentence.

  15. ASSIGN Synonyms: 146 Similar and Opposite Words

    Synonyms for ASSIGN: task, entrust, charge, trust, impose, intrust, confer, allocate; Antonyms of ASSIGN: deny, retain, deprive (of), withhold, keep, begrudge, appropriate, stint ... While all these words mean "to lay something to the account of a person or thing," assign implies ascribing with certainty or after deliberation.

  16. ASSIGNED

    ASSIGNED definition: 1. past simple and past participle of assign 2. to give a particular job or piece of work to…. Learn more.

  17. assign

    assign - WordReference English dictionary, questions, discussion and forums. All Free.

  18. ASSIGNMENT Synonyms: 97 Similar and Opposite Words

    Synonyms for ASSIGNMENT: task, job, duty, project, mission, chore, responsibility, function; Antonyms of ASSIGNMENT: dismissal, discharge, firing, expulsion ...

  19. assigned task

    assigned task. Meanings and definitions of "assigned task". A task that has been sent to someone as a task request in an e-mail message. When you assign a task, you give up ownership of it (unless the assignee declines it). The assigner can receive status reports for the task. more.