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How to Write a Project Report In 5 Easy Steps (Template Included)

Last updated on 9th May 2024

The reasons why projects fail are plentiful but it typically comes back to poor planning or a lack of organisation. 

A solid project report can eliminate these issues and ensure you stay on track to complete your goals.

So, let’s take a look at how to write a project report in 5 easy steps…

What is a project report?

A project report is a document that contains helpful information so that teams can ensure their project stays on track, runs successfully, and completes on time. 

There are different types of project reports that are used at different periods throughout a project’s lifespan, but they all contain similar data that covers things like progress, tasks, roadblocks, stakeholders, and financial information. 

Why is a project report important?

Project reports are important for many reasons. A project report gives your project a sense of direction that can help you maintain consistency throughout the project, even as it passes between different people and teams. Your project report will also be a great document to refer back to if things get difficult, so you can stay on track. 

Even in the first instance, before your project kicks off, a project report can help you to manage your budget, workload, and any foreseen risks. It can also give stakeholders insight into the specifics of the project to help manage expectations from the start. 

Types of project report

There are many different types of project reports that will help you manage different aspects of your project. For example, a resource report will help you to understand the resources you’ll need for the project, how much resource you have at your disposal, and will also help you to predict when your resources will need to be replenished. Other examples include:

Now, let’s dive into 3 of the biggest, most important types of project reports.

1. General project report

This is your first project report. It should cover predictions and plans for how you expect the project to go, and give you a clear sense of direction when it comes to things like budget , timelines, and everything else you need to keep track of in order for your project to be considered a success. 

2. Progress report

A progress report – as you may have guessed – comes in the middle and helps you document your progress. It’s important to keep reassessing your project to see if you are where you expect to be and to help you make adjustments along the way. 

3. Project completion report

As you wrap up your project, a project completion report can be a great way to reflect on what went well and what went wrong. This can not only help you wrap up the current project neatly, it can also inform future projects and ensure you don’t make the same mistakes twice.

How to write a project report in only 5 steps

There are many different types of project reports. So, of course, the writing of each one will differ slightly depending on who they are aimed at and what the content of the project report is. 

However, there are still some core steps to follow for each. Let’s take a look at how to write a project report in 5 steps. 

1. Start with the basics

At the very top of your project report should be a simple table that includes all of the core information for the project. Here’s an example: 

Project report table

The table for your project will probably vary slightly to this, but hopefully this gives you an idea of the most important top-level information to include. 

Underneath this table you should have a short summary of the project. This can be just a couple of sentences that sum up the objectives and goals. Think of this kind of like an elevator pitch for the project. 

2. Cover your objectives

Now it’s time to go into more detail. List out each objective for the project, including what you need to do to achieve each one. 

For example, let’s pretend our project is to create a brand video. There are many objectives, such as: 

Each objective will need to be completed in order to go on to the next. And each objective requires different resources and skill sets. All of this should be recorded, in detail, in your project report. 

3. List your obstacles

Next, list any predicted obstacles or risks. This may feel like a waste of time because of course you’re going to be avoiding risks and obstacles as often as you can. However, it’s important to be aware of the potential roadblocks that might appear so that you are prepared to handle them without slowing down. 

Some example obstacles for the brand video project could be: 

Next to each obstacle, jot down a quick plan for how you would solve this issue if it happened. For example, for “weather ruins a shoot” your potential solution could be to “choose a backup location”.

4. Create a project timeline

With any project, it’s important to know how long everything’s going to take. This is the best way to estimate how much time, money, and resource is required. 

A project timeline will help plot a path forward. To create a project timeline all you need to do is break down each objective into tasks and add a deadline for each task. It also helps to add an owner to each task, so you know who the point of contact is for each section of the timeline. 

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This can be tricky to manage but becomes so much easier with a project management tool, like Project.co . When you create a project on Project.co, all of your clients and team members can see everything that goes on with the project in one centralised place. This includes tasks that can be allocated to team members, assigned a date, and a status – so everyone involved in the project can see how it’s progressing: 

how to make a project report for school

You can also add comments, attachments, priority tags, and more. 

Plus, it’s easy to keep track of several tasks at once by using the calendar view: 

how to make a project report for school

Other views available are kanban, list, and scheduler. 

5. Cover project communication

Somewhere on your project report you should include a link to your communication guidelines . This will help everyone involved on the project to understand what’s expected of them when it comes to communication, for example what tools to use and how to communicate. 

This can help your project run more smoothly and create a better result for everyone. According to our Communication Statistics 2022 , 94% of people feel that the businesses they deal with could improve when it comes to communication and project management . 

Writing a project report: 7 top tips 

1. be clear.

The perfect project report is clear and concise. Try your best to leave no room for errors or misunderstandings, and write in short definitive sentences. 

Being clear is especially important when it comes to timelines and targets. It can be helpful to plot out your tasks in a visual way, like a kanban view . This will make your project timeline easy to scan and understand.  

2. Be thorough

While it’s important to be clear and concise, it’s equally important to be thorough. Try to include as much relevant information in your project reports as possible.

One of the main functions of project reports, particularly project status reports, is to inform stakeholders on the progress of the project. So the more thorough you can be, the better. 

3. Be appropriate

A project report is an internal document that’s likely going to be shared between many different departments or teams in your business, so it’s important to make sure your language is appropriate. 

Keep the culture of the business in mind when writing your report. Use the same kind of tone and language that you would in other internal communication documents. This is especially important when you consider more than a third (35%) of businesses have lost an employee because of poor internal communication . 

4. Be honest

Your project report is not the place to sugarcoat anything. You should be honest, and brutally so. This means giving accurate and realistic figures, deliverables and deadlines. 

A project report should be a factual account so that everyone has a clear understanding of the data and knows exactly what to expect from the project. 

5. Be quick

It may seem contradictory to tell you to be thorough and quick with your project reports, but this just means don’t overload people with unnecessary information. Be succinct and to-the-point with every aspect of the report, from points of contact to resources and any potential roadblocks. 

The idea is for your project reports to be as easy to digest as possible, especially if you’re supplying busy stakeholders with a steady stream of ongoing status reports. 

6. Be prepared

No project runs perfectly, so it can be helpful to be prepared for bumps in the road. You might want to leave an ‘other’ or ‘notes’ section at the bottom of your report where you can jot down anything that’s changed along the way. 

It can also help to leave room for slight adjustments in your timeline. Just a couple of buffer days here and there can really reduce stress for your teams, and also help ensure your deadlines are more realistic. 

7. Be proud

When you’re carefully documenting things like risks and problems, your project report can become pretty gloomy. So it’s important to even it out by also celebrating your team’s achievements. 

Every project has ups and downs, and by giving as much attention to the ‘ups’ as you do the ‘downs’ you can boost team morale and this can be reflected back on your project. 

Free project report template

As promised, here is your free project report template ! 

Final thoughts

A solid project report can act almost like a map that clearly directs you towards your end goal, helping you to avoid risks along the way and take the best route to success.

In addition to a project report, a project management platform can also help you to maintain your focus and manage your project with ease, thanks to centralised communication and complete visibility of all your work. Click here to get started for free .

Create your FREE account

Status.net

How to Write a Project Report: Step-By-Step Guide [+ 4 Free Templates]

By archtc on December 26, 2017 — 21 minutes to read

  • How to Write a Project Report: Step-By-Step Guide Part 1
  • Project Report Templates: Free Download Part 2
  • Additional Resources Part 3
  • How to Dramatically Reduce Time You Spend Creating Reports Part 4

At some point during the implementation of a project, a project report has to be generated in order to paint a mental image of the whole project. Ultimately, a project report must maximize the insight gained with minimal effort from the reader. Apart from describing its results, it must also explain the implications of those results to the organization and its business operations.

How to Write a Project Status Report:

The most common type of project report, a project status report provides a general state of the project to its stakeholders. It quantifies work performed and completed in measurable terms. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. It keeps everyone on the same page and manages each other’s expectations.

Project status reports are accomplished to serve the following purposes;

  • to keep an updated flow of information in relation to the project’s progress
  • to immediately address issues and concerns that may come up at any point of the project’s implementation or duration
  • to document reasons for changes and adjustments made to the original plan for the project
  • to monitor fund utilization and to ensure that the project expenses are still within the budget
  • to serve as a basis for decision-making and addressing problems
  • to keep track of the team’s performance and individual contributions
  • to act as a uniform procedure for communicating project development to the stakeholders.

Status reports are most effective when they follow a standard form with predefined fields that need to be regularly updated. Doing so will save time and provide consistency and predictability of the information the stakeholders will receive about the status of the project.

WHAT TO INCLUDE

For a status report to be comprehensive, it must include the following elements:

Summary/overall health of the project, facts on the project progress, target vs. actual accomplishments, action(s) taken, risks and issues, keys to an effective project status report.

  • Submit the report on time . A status report is time sensitive and sending it late defeats the purpose of such a report.
  • Giving complete but inaccurate information is just as bad as giving accurate but incomplete information . Since stakeholders rely on the status report for a heads-up on the project, and its content is used as the basis for decision-making, it is critical that the report provides both complete and accurate information.
  • Do not cover up bad news or adverse reports as these are all part of the transparency of the status report . Keep in mind that being open with the stakeholders, whether the project is sailing smoothly or not, will benefit both the team and the client, since any problems there are will be immediately given attention and solved.
  • Be proud of the team’s accomplishments, after all, this is what the clients and the stakeholders will want to know about .
  • Anticipate questions from the clients or stakeholders and be prepared to answer them .
  • Be familiar with the culture of the organization and respect the information hierarchy they observe . There are instances when the CEO wants to be the first to know about the contents of these reports before cascading it to his downlines. On the other hand, middle managers will want a head start on these reports so they can also anticipate and prepare for any reaction from the top executives.
  • Craft the status report in such a way that there will be no information overload . It should contain necessary information that the stakeholders need to know. Lengthy reports will consume not only the writer’s time but also that of the reader. Too many details also give an impression of micro management.

Risk Registers

All projects, or any activities of business, face risks. It is just a matter of how an organization identifies, assesses, analyzes, and monitors these risks. With a Risk Register, an organization is equipped with a tool to better respond to problems that may arise because of these risks. It helps in the decision-making process and enables the stakeholders to take care of the threats in the best way possible.

A Risk Register, also called an Issue Log, is iterative because it will be updated periodically depending on how often the team identifies a potential risk. It may also be updated if the characteristics of the existing potential risks change as the project progresses. 

The Risk Register document contains information about the following:

Risk Identification

  • Risk Category:  Grouping these risks under different categories is helpful. Doing so will provide a way to make a plan of action that will address most, if not all of the risks falling under the same category, saving time, effort, and resources.
  • Risk Description:  Provide a brief explanation of the identified potential risk. The description can be done in a variety of ways depending on the level of detail. A general description can be difficult to address while giving too much detail about the risk may entail a significant amount of work. Three factors to consider when making a risk description are: the way these risks are going to be managed, who will handle them, and the reporting requirements of the person receiving the risk register.
  • Risk ID:  Assign a unique identification code to each risk identified to track it in the risk register easily. Create a system of coding in such a way that the category to which the said risk belongs is easily identifiable.

Risk Analysis

  • Project Impact: Indicate the potential effect of the assumed risk on different aspects of the project such as budget, timelines, quality, and performance.
  • Likelihood: Referring to the possibility of the risk occurring, the likelihood can be expressed qualitatively—high, medium, low—or quantitatively, if there is enough information available. Whatever criteria are to be used, assign a number—with the highest value corresponding to that which is most likely to occur.

Risk Evaluation

Using the table above, the identified risk can be ranked this way:

  • Risk Trigger: These are the potential risk events that will trigger the implementation of a contingency plan based on the risk management plan. This plan should have been prepared prior to the development of a risk register.

Risk Treatment

  • Prevention Plan: This enumerates the steps or action to be taken to prevent the risks from occurring.
  • Contingency Plan: On the other hand, the contingency plan determines the steps or action to be taken once the risk events have occurred. This program also contains the measures to be taken to reduce the impact of such risks to the project.
  • Risk Owner: The person responsible for managing risk, and the implementation of the prevention and contingency plans, it can be anyone among the stakeholders—members of the team, a project manager, or project sponsors.
  • Residual Risk: Sometimes, a risk cannot be entirely eliminated after treatment. Part of it may linger throughout the duration of the project, but once it has been treated, it can be considered as a low-level risk.

Keys to an Effective Risk Register

  • The first risk register must be created as soon as the project plan and the risk management plan has been approved . This initial risk register must be integrated into the project plan.
  • Active risks during a particular period must also be included in the project status report .
  • Risk management is an iterative process which is why the risk register must also be updated from time to time . Updates can be made when new risks are identified or there have been changes in the risks already in the register.
  • The numerical value assigned to the likelihood and severity levels must remain constant throughout the duration of the whole project .
  • Likewise, any terms used must be defined, and this definition must be utilized consistently .

Project Closure Report

As the end of a project, a Project Closure Report signals its culmination. Its submission officially concludes a project and implies that funds and resources will no longer be needed, and everything will go back to its status prior to the implementation of the project.

This process is critical as it will officially tie up all loose ends and prevent confusion among stakeholders.

This particular type of project report summarizes information on the project results, the criteria used to measure the effectiveness of the project delivery process, and the feedback from the stakeholders. Each performance metric includes an assessment and a narration of how the team performed on such metrics.

This performance metric describes how the team utilized the budget in carrying out the project effectively. Under this performance metric, the following aspects are measured:

Component Breakdown

Budget variance, explanations for key variances.

Describe how the team implemented the project within the expected time frame and schedule.

Overall Project Duration

Schedule variance, the explanations for key variances, change management.

This metric refers to the team’s ability to handle and manage changes throughout the project’s implementation effectively. It is measured through the following:

Total Number of Changes

The impact of the changes, the highlight of changes, quality management.

This particular metric refers to the team’s ability to observe and comply with quality standards during the project’s implementation.

Total Number of Defects Identified

The explanation for resolved defects, risk and issue management.

This metric deals with how risks and matters that occurred during project implementation were handled and resolved by the team. Key points to include are the following:

The impact of the Risks and Issues to the Project

Human resource management.

This refers to the team’s ability to carry out the project effectively.

Project Organization Structure

This metric looks at how the stakeholders participated in the project.

Decision-makers

Communication management.

Under this metric, communication throughout the duration of the project is assessed.

Communication Management Plan

  • Summarize essential feedback collected . Describe the method by which these comments were gathered and who was solicited for feedback. Also include how they responded to each question and briefly discuss which items received great responses from the participants and which ones got few answers.
  • Take note of common themes or trends of feedback gathered .
  • From the feedback gathered, also take note of any opportunities from this feedback and discuss how these opportunities can be applied to future projects, or in the organization itself .

Lesson Learned

  • Give a brief discussion of what the team learned when carrying out the project . Among these learnings, discuss which ones can be applied to future projects and how it will impact not only those future projects but also the whole organization.

Other Metrics

Other points of interest may not have been captured in the Project Status Report and may be included in the Project Closeout Report. Some of these factors include:

Duration and Effort by Project Phase

Benefits realized, benchmark comparisons, keys to an effective project closure report.

  • The closure report is mostly a summary of all efforts related to the project . It is important to ensure that all highlights of the project have been properly documented so that retrieval of these reports is easier and all efforts will be acknowledged.
  • Emphasize the high points the project delivered, how efficiently it was done, and what has been learned from the process.
  • If there are notable variances during the project implementation, make sure to provide a fact-based explanation on it . In addition, the impact of this difference must also be described.
  • A critical point in a project closure report is establishing the link between the project performance, the lessons learned, and the steps that will be taken by the organization for its continuous improvement . Aside from the project deliverables, another valuable output of a project is the learnings derived from the process and how it will be translated into concrete concepts applicable to the business processes of the organization.

Executive Summary

A little bit different from the types of project reports previously mentioned, an Executive Summary  is a distinct kind of report which uses different language. It is a high-level report which aims to provide a bigger and deeper understanding of the project—how it will benefit the organization and how it will fit into future business strategies. It is written with a busy executive in mind, someone who has a lot of important things to do and may find reading a lengthy piece of prose a waste of precious time. Factual and objective, this particular type of project report must be able to provide a realistic status of the project, as business executives understand that everything may not go according to the plan.

Some may confuse an executive summary with an abstract but, in reality, they are clearly distinct from one another and serve a different purpose.

An abstract is usually written for academic or scientific papers. It is written with a topic sentence which, generally, gives an overview of what the article is about. It is, then, supported by two or three supporting sentences which support the main idea of the topic sentence.

An executive summary, on the other hand, is composed of different sections discussing almost every significant aspect of an undertaking. It consists of sequentially arranged key points supported by conclusions and recommendations. Check our in-depth article on how to write an effective executive summary .

Things to Remember in Writing Project Reports

Here are some of the principles that need to be observed in writing an effective project report;

Write for the reader

The report should have a structure, ensure that the report is evidence-based and is supported by data, make it as objective as possible.

There is a clear distinction between facts and opinions . These should never be used together, especially if the report is dwelling on a failed project. The report becomes subjective if it reflects personal opinions of the writer. Make it objective by eliminating all parts which are not based on facts and real events. If it is really necessary to include a personal view or opinion, make sure to explicitly identify it as such. A separate section of the project report may be devoted to the writer’s personal opinion to keep the rest of the report unbiased.

There are a number of ways project reporting helps an organization, a team, and even the project itself and here are some of them:

It tracks the progress of the project

It helps identify risks, it helps manage project cost, it gives stakeholders an insight on how the project is performing, project report template: free download.

project status report

Click Here to Download Project Status Report XLSX

project update report

Click Here to Download Project Update Report DOC

project updated report 2

Click Here to Download Project Update Report 2 DOCX

general project report

Click Here to Download General Project Report DOCX

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Templates on ProsperForms:

project status report form template

Edit and use this template

monthly status report form template

Additional Sources

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How to Create a Successful Project (for School)

Last Updated: November 28, 2023 Fact Checked

This article was co-authored by Kim Gillingham, MA . Kim Gillingham is a retired library and information specialist with over 30 years of experience. She has a Master's in Library Science from Kutztown University in Pennsylvania, and she managed the audiovisual department of the district library center in Montgomery County, Pennsylvania, for 12 years. She continues to do volunteer work for various libraries and lending library projects in her local community. There are 8 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 553,904 times.

School projects can come in a variety of forms, and the exact process you'll need to create a successful one will vary from project to project, subject to subject, and class to class. However, some general steps and best practices can help you tackle any project on your plate more successfully. You'll need to pick a topic and plan out your project. Next, you'll need to do some research. Finally, you'll need to put everything together in your final project.

Deciding on a Project

Step 1 Begin early.

  • For instance, maybe your assignment is "Create a visual representation of the US Civil War. You can pick one battle, one idea, one speech, a defining moment, or focus on the war as a whole. Make sure to include relevant dates and people in your representation."
  • You can break this down into parts: 1) Make something visual about the Civil War. 2) Choose a focus. 3) Include relevant dates. 4) Include relevant people.

Step 3 Brainstorm ideas.

  • Try freewriting. Take out a sheet of paper. On the top, write down something such as "US Civil War Project." Start writing about the project. Don't stop yourself or censor ideas. Just let them come as they will. For instance, maybe you could start out by writing "For me, one of the defining points of the Civil War was the Gettysburg Address. It really made clear that the fight was about human equality. But now I must make that visual. Four-score and seven years ago... I could take individual lines, maybe? Connect ideas to defining parts of the war..." [3] X Trustworthy Source University of North Carolina Writing Center UNC's on-campus and online instructional service that provides assistance to students, faculty, and others during the writing process Go to source
  • Try a map. Start with a circle in the middle of the paper with "US Civil War Project" written in the middle of it. Draw a line from the center circle to another circle, and add a fact or idea. Just keep associating ideas together, not really thinking too deeply about it. As you go, group like ideas near each other. When you're done, look at where the largest groupings are, and let that guide your focus. [4] X Trustworthy Source University of North Carolina Writing Center UNC's on-campus and online instructional service that provides assistance to students, faculty, and others during the writing process Go to source

Step 4 Pick a focus.

  • The best way to pick a topic is to choose what you focused on in your brainstorming. For instance, maybe you think the Gettysburg Address is a good focal point.
  • However, if your topic is still too broad, such as "battles in the Civil War," try picking one aspect within that topic. You could choose one battle you think is defining, or a particular aspect of the battles, such as battle fatigue in soldiers.
  • Most public and university libraries have databases providing access to scholarly articles. You can always ask the librarian to help you find what you're looking for

Step 5 Decide how you want to represent your project.

  • You can even think about doing something 3-dimensional instead of 2-dimensional. Maybe you could make a 3-D map of the battles, depicting the movement of troops.
  • Alternatively, you could try sculpting out of papier-mâché. Maybe you could sculpt Abraham Lincoln and use scripts coming off his body to tell your story.

Planning Out Your Project

Step 1 Sketch it out.

  • To make an outline, start with the main topic you are covering. Maybe you're doing the Gettysburg Address. Write that at the top.
  • Next, break down your project into sub-headings. Maybe your subheadings could be "Speech Background," "Location of Speech," and "Impact of Speech."
  • Under your subheadings, jot down the basic ideas of what you'll need. For instance, under "Speech Background," you might need the date, what battle preceded the speech, and the reason Lincoln gave the speech.

Step 2 Make a list of materials you'll need.

  • Assign time for each chunk, including deadlines. Work from the final deadline backward. For instance, if you have 4 weeks to complete your project, say you'll spend the last week painting and putting the project together. The week before that, write out the text for your project. The week before that, research your project. In the first week, make your plan, and get your materials together.
  • If needed, divide your project further. For instance, "researching the speech" may need to be divided into several days' worth of work.

Step 4 Gather the appropriate materials.

Researching Your Projects

Step 1 Decide what type of research materials you need.

  • When using an article database, narrow the search engine to only relevant databases. For instance, platforms such as EBSCOhost carry a wide range of smaller databases, and you can narrow your search down to one relevant to your topic, such as a database focused on history.
  • You can also research the archives of particular newspapers. While some newspapers offer free access to their archives, others might require you to pay.

Step 4 Narrow your materials.

  • You'll need the author's full name, the title of the book, the publisher, the edition, the date it was published, the city it was published in, the title and author of individual articles in the book if it has them, and the page number where you found the information.
  • For articles, you'll need the author's full name, the title of the article and the journal, the volume and issue (if it has them), the page numbers of the article, the page number you found it, and the digital online identifier number (doi), which is usually on the description page in the catalog. [10] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source

Creating Your Project

Step 1 Write out your text.

  • Your teacher should tell you how should cite your sources or what guidelines you should be using.
  • If you don't know how to write according to those guidelines, try an online resource such as Purdue's Online Writing Lab. It covers the basics of the major citation styles. [12] X Research source

Step 2 Paint or draw your project.

  • Before you turn it in, make sure you covered everything your teacher asked you to.
  • If you skipped something, see if you can add it in, even if it's last minute.

Community Q&A

Community Answer

  • Ensure you build in extra time for each step. You may run into problems or parts may take longer than you think. Thanks Helpful 0 Not Helpful 0

Tips from our Readers

  • Write down a lot of ideas for your project, that way if someone else has an idea similar to yours you can still do something else.
  • Plan in advance and be enthusiastic about it! Your enthusiasm will rub off onto your work and make it that much better.
  • Ask your teacher if you can look at projects from previous years to get an idea of what they're looking for.

how to make a project report for school

You Might Also Like

Get Started With a Research Project

  • ↑ https://www.ed.ac.uk/education/professional-learning/resources/educational-resources
  • ↑ http://writingcenter.unc.edu/handouts/brainstorming/
  • ↑ https://libguides.umflint.edu/science/topics
  • ↑ https://theartofeducation.edu/2016/06/21/12-key-steps-leading-amazing-mural-projects/
  • ↑ https://owl.purdue.edu/owl/research_and_citation/resources.html
  • ↑ https://www.library.cornell.edu/research/introduction
  • ↑ https://owl.purdue.edu/owl/research_and_citation/apa_style/apa_formatting_and_style_guide/reference_list_electronic_sources.html
  • ↑ https://owl.english.purdue.edu/owl/

About This Article

Kim Gillingham, MA

To create a successful project for school, start by reading the assignment to make sure you understand the requirements. Then, break up the assignment into manageable chunks, like research, writing, and proofreading, so you can schedule yourself enough time to get everything done. Choose a good topic by brainstorming a lot of broad ideas, like gender or fashion, and then narrow it down to something more specific, like women's fashion during the Victorian period, so you can start your research and design your project. To learn how to research your project, keep reading! Did this summary help you? Yes No

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How to Write a Project Report (with Best Practices Templates for Microsoft 365)

Shubhangi Pandey

Key Take Aways

What you’ll learn:

  • How AI can enhance project reports with predictive analysis and actionable insights
  • A 7-step checklist for making sure that your project reports are easily accessible and consumable by stakeholder
  • The importance of using project management software for streamlining project reporting, especially in the age of remote working
  • Why you should use the Microsoft 365 platform for project reporting and some out of the box examples from BrightWork 365

By: Shubhangi Pandey | Published on: Mar 14, 2024 | Categories: BrightWork 365 , Microsoft 365 , Project Reporting | 0 comments

How to Write a Project Report (with Best Practices Templates for Microsoft 365)

In an age where remote work is becoming the new every day and data-driven decision-making is more crucial than ever, project reporting has become more than a managerial obligation. It’s an art and a science that combines traditional project tracking with modern metrics and advanced data visualization.

This guide will walk you through seven essential steps to craft a project report that informs and engages your stakeholders. We’ll explore the role of AI in project management, delve into the importance of remote work metrics, and discuss cutting-edge data visualization tools that can make your reports more insightful.

Whether you’re a seasoned project manager or just getting started with project management basics , these steps will help you write a project report that adds value to your organization’s knowledge base for future projects.

Why are Project Management Tools Vital for Report Writing?

The importance of robust project management tools for effective report writing cannot be overstated. Here’s why:

  • Centralization : Project management tools are a central hub for all your project data, streamlining project management and reporting processes.
  • Efficient Tracking : These tools make it easier to monitor work progress during the monitoring phase of project management , helping you stay on top of tasks and milestones.
  • Risk Identification : Advanced features enable you to spot potential risks early, allowing for proactive management.
  • Stakeholder Communication : Keep all stakeholders in the loop with real-time updates and comprehensive reports.
  • Data Visualization : Utilize features like Power BI to transform raw data into insightful visuals, aiding in better decision-making.
  • Custom Reports : Depending on organizational needs, create specialized reports that offer in-depth analysis and recommendations upon project completion.

The Evolution of AI in Project Management Tools for Report Writing

When crafting an impactful project report, your tools can be a game-changer. And let’s talk about the elephant in the room: Artificial Intelligence. AI is no longer just a buzzword – it’s a reality transforming project management and reporting.

According to a systematic literature review published in MDPI , AI’s role in project management is increasingly significant, offering advanced capabilities like predictive analytics and risk assessment.

The Power of Predictive Analytics

These advanced AI tools centralize your project data and offer predictive analytics, risk assessment, and automated insights that can be invaluable for your report. Like Power BI revolutionized data visualization, AI algorithms can sift through massive amounts of data to highlight trends, predict risks, and recommend actions.

Making AI Accessible for Every Project Manager

Imagine reporting on what has happened and providing stakeholders with insights into what could happen. It’s like giving your project report a crystal ball. And don’t worry – embracing AI doesn’t mean you have to be a tech wizard. Many modern project management tools benefit from built-in AI features. 

A thesis from DiVA portal explores the implementation of AI in project management and its impact on working personnel, indicating that AI is becoming more accessible and user-friendly.

The Future of Data-Driven Decision Making

AI’s capabilities equip stakeholders with data-driven insights for strategic decisions. It’s not just about tracking work and identifying risks anymore – it’s about forecasting them and offering actionable solutions. Welcome to the future of project reporting.

Types of Project Reports and Their Formats

Understanding the types of project reports you need to create is crucial. Whether it’s a project summary report, a project health report, or a project completion report, each serves a unique purpose and audience.

Knowing the format, whether a pie chart, bar chart, or complete chart, can also help present the data effectively. Writing a report is a valuable opportunity to evaluate the project, document lessons learned, and add to your organization’s knowledge base for future projects.

Data Visualization: Modern Tools and Techniques

Data visualization has come a long way from simple pie charts and bar graphs. With the advent of AI, we now have tools that can display and interpret data. Think of AI-powered heat maps that can show project bottlenecks or predictive line graphs that forecast project completion based on current trends.

Techniques for Effective Data Presentation

Modern data visualization techniques like interactive dashboards, real-time data streams, and even augmented reality (AR) representations are making it easier than ever to understand complex project metrics. These aren’t just for show; they offer actionable insights that can significantly impact project outcomes.

Making Data Visualization Accessible

The best part? These advanced visualization tools are becoming increasingly user-friendly. You don’t need to be a data scientist to use them. Most project management software now integrates seamlessly with these tools, making it easier than ever to incorporate advanced data visualization into your regular reporting.

The New Normal of Remote Work

In today’s digital age, remote work is becoming the new normal. As project managers, adapting our reporting techniques to this changing landscape is crucial.

Critical Metrics for Remote Teams

When it comes to remote teams, some metrics become even more critical. Think along the lines of ‘Remote Engagement Rate,’ ‘Digital Communication Effectiveness,’ and ‘Virtual Team Collaboration.’ These KPIs offer a more nuanced understanding of how remote teams are performing.

Tools for Tracking Remote Work Metrics

Fortunately, modern project management tools have features specifically designed to track these remote work metrics. From time-tracking software to virtual “water cooler” moments captured for team morale, these tools make remote work measurable in ways we couldn’t have imagined a few years ago.

Project Timeline and Milestones

A well-defined project timeline and key milestones are essential for any project. They not only help in keeping the project on track but also provide a basis for decision-making. 

Project management software can automate this process, ensuring that reports are always up-to-date. Try the steps outlined below for writing better project reports.

Manage Projects with Microsoft 365, Power Platform, and Teams

Collaborate seamlessly from anywhere, with brightwork 365 and microsoft teams..

how to make a project report for school

How to Write a Project Report

Writing an effective project report is crucial for evaluating the project’s health, keeping stakeholders informed, and setting the stage for future projects. Here are seven steps to guide you through the process.

1. Decide the Objective

Take some time during the project management initiation phase to think about the purpose of the report. Do you need to describe, explain, recommend, or persuade? Having a clear goal from the outset ensures that you stay focused, making engaging your reader easier.

Understanding the objective is the cornerstone of effective project reporting. Whether crafting a project summary report or a detailed project performance report, aligning your content with the aim will make your report more coherent and actionable.

This is also the stage where you decide the key milestones and metrics to highlight in the report.

2. Understand Your Audience

Understanding your audience is crucial for crafting a report that resonates. Whether you’re writing for stakeholders or team members, the language, data, and visuals should be tailored to their preferences and needs.

  • Language & Tone : Consider the communication style of your audience. Is a formal or informal tone more appropriate? Tailoring your language can build rapport and make your message more impactful.
  • Data & Graphics : Choose the types of data and visual aids that will most effectively convey your message to your specific audience.
  • Personal Preferences : Pay attention to how your audience typically communicates, whether in emails or other documents and try to mirror that style.
  • Report Format : Different stakeholders may require different levels of detail. A project manager may want an in-depth analysis, while a sponsor only needs an executive summary.
  • Audience Personas : Utilize audience personas to guide the tone, style, and content, ensuring your report caters to the diverse needs of all project stakeholders.

3. Report Format and Type

Before you start, check the report format and type. Do you need to submit a written report or deliver a presentation? Do you need to craft a formal, informal, financial, annual, technical, fact-finding, or problem-solving report?

You should also confirm if any project management templates are available within the organization.

Checking these details can save time later on!

Different types of project reports serve other purposes. A project status report provides a snapshot of where the project is, while a project health report dives deeper into metrics. 

Make sure to consider the medium – will this report be a PDF, a slideshow, or an interactive dashboard? The format can significantly impact how the information is received.

4. Gather the Facts and Data

Including engaging facts and data will solidify your argument. Start with your collaborative project site and work out as needed. Remember to cite sources such as articles, case studies, and interviews.

To build a compelling case in your report, start mining your collaborative project site for crucial metrics like project milestones, resource utilization, and project health. Supplement this with additional data from external sources like articles and case studies. 

Utilize data visualization tools like pie charts or bar graphs to make complex information easily digestible. Ensure the data is current to maintain the report’s credibility and remember to cite your sources for added reliability.

5. Structure the Report

How you arrange your report is pivotal in how well your audience can digest the material. A logically organized report improves readability and amplifies its impact in delivering the core message.

Your report should have a natural progression, leading the reader from one point to the next until a decisive conclusion is reached. Generally, a report is segmented into four key components:

  • Opening Overview: This is the first thing your reader will see, and it’s usually crafted after the rest of the report is complete. Make this section compelling, as it often influences whether the reader will delve deeper into the report.
  • Introduction: This section sets the stage by offering background information and outlining the report’s cover. Make sure to specify the report’s scope and any methodologies employed.
  • Body: Here’s where your writing prowess comes into play. This is the meat of the report, filled with background, analyses, discussions, and actionable recommendations. Utilize data and visual aids to bolster your arguments.
  • Final Thoughts: This is where you tie all the report’s elements together in a neat bow. Clearly state the following steps and any actions the reader should consider.

6. Readability

Spend some time making the report accessible and enjoyable to read. If working in Word, the Navigation pane is a great way to help your reader work through the document. Use formatting, visuals, and lists to break up long text sections.

Readability is not just about the text but also about the visual elements like pie charts, bar colors, and even the background color of the report. Use these elements to break the monotony and make the report more engaging. Also, consider adding a table of contents for longer reports to improve navigation.

The first draft of the report is rarely perfect, so you will need to edit and revise the content. If possible, set the document aside for a few days before reviewing it or ask a colleague to review it.

Editing is not just about correcting grammatical errors – it’s also about ensuring that the report aligns with its initial objectives and is tailored to its audience. Use this stage to refine the report’s structure, clarify its key points, and eliminate any unnecessary jargon or technical terms to the reader’s understanding.

Automate and Streamline Project Reporting with Microsoft 365

Project reporting can often be a laborious and time-consuming task. Especially on a project where there are so many moving parts and different people involved, getting a clear picture of what’s going on can be pretty tricky.

That is why we recommend moving to a cloud-based solution for project management and reporting – and you might have guessed it: we recommend Microsoft 365! If you’re considering SharePoint, check out our build vs buy guide.

Why use Microsoft 365 for project reporting?

There are many benefits to using Microsoft 365 as the platform for your project management reporting, including:

  • Centralizing your project management and reporting on Microsoft 365 brings your project information into one place, so you can automate reporting and save time. If you’re still using excel for project management , here’s why you should consider switching.
  • You can access configurable and filterable reports based on the audience by leveraging the available reporting mechanisms in Power Apps, Power BI, and Excel. Everyone can see the information in the way they need.
  • Linked into the Microsoft 365 ecosystem, reports can appear in Power Apps, Power BI, exported to Excel, emailed in Outlook, or seen in MS Teams, so reports are available wherever the audience is working.
  • Having project data maintained in a single platform means that project reports are always up to date. No more chasing up PMs or team members for the latest document version!

5 Ways you can use BrightWork 365 for Project and Portfolio Reporting

BrightWork 365 is a project and portfolio management solution for Microsoft 365 and the Power Platform. Here are five ways you can leverage BrightWork 365 and Microsoft 365 for more efficient project reporting:

1. Capture Project Status Reports in a few minutes

BrightWork project sites have a “Status” tab where the project manager can capture what is happening. This is not a status report but a place for the PM to log the current status.

how to make a project report for school

2. Track the project schedule with Gantt

how to make a project report for school

3. Get High-Level Visibility into Programs and Portfolios

BrightWork 365 enables a hierarchy for your project management – with Portfolios being the highest level. For example, a portfolio may house all the projects in a company.

how to make a project report for school

4. Surface Risks and Issues across all projects

One of the most critical elements for senior executives and project stakeholders is being aware of the project risks, especially understanding any issues that arise quickly.

how to make a project report for school

5. Leverage Visual and Interactive Reports

The type and format of a report often depends on the audience. For example, senior executives often want the high-level details of a project. That’s where BrightWork 365 Power BI Dashboards come in.

how to make a project report for school

Spend less time on your project reports with BrightWork 365

Streamline your project reporting process with BrightWork 365, a tool to centralize and automate your project data. Whether you prefer real-time dashboards or scheduled email reports, BrightWork 365 adapts to your needs, eliminating the tedious aspects of project reporting. Consider the following:

  • Centralization : BrightWork 365 consolidates all project information into a single platform, making it easier to manage and report.
  • Real-Time Reporting : As data is updated, reports are generated in real-time, ensuring you always have the most current information.
  • Flexible Access : Reports can be accessed through various methods, including logging in to view customizable dashboards or receiving scheduled email summaries.
  • Efficiency : The tool automates the reporting process, freeing time and reducing manual effort.

Conclusion: The Future of Project Reporting

Project reporting has undergone a significant transformation, thanks partly to technological advancements like Microsoft 365 and BrightWork 365 . As we’ve discussed, it’s not just about tracking tasks and milestones anymore. 

Today’s project reports are data-rich, AI-enhanced documents that offer predictive analytics and actionable insights. They also cater to the unique challenges and KPIs relevant to remote teams.

As we look to the future, we can expect even more advancements in project reporting technology. However, the core principles of clear objectives, a deep understanding of your audience, and a well-structured format will remain constant. 

By adhering to the steps outlined in this guide, you’ll be well-equipped to adapt to new tools and technologies, ensuring that your project reports remain valuable for decision-making and strategic planning.

Editor’s Note: This post was originally published in September 2016 and has been updated for freshness, accuracy, and comprehensiveness

Image credit 

Shubhangi Pandey

Shubhangi Pandey

Shubhangi is a product marketing enthusiast, who enjoys testing and sharing the BrightWork 365 project portfolio management solution capabilities with Microsoft 365 users. You can see her take on the experience of the template-driven BrightWork 365 solution, its unique project management success approach, and other personalized services across the site and social channels. Beyond BrightWork, Shubhangi loves to hunt for the newest Chai Latte-serving café, where she can read and write for hours.

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How to write a project report: [templates + guide] 

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Writing a project report is an essential but often overlooked contributor to your project’s health.  However, without the use of automation and templates, it can be a little time-consuming to collect and organize the relevant data that the project generates.

In this post, we’ll explore the basics of project reporting. We’ve included some useful templates and tips to create clear and helpful project reports in less time.

If you want to start creating better project reports using monday.com, sign up today.

What is a project report?

A project report is a document where you share details about different areas of your project. Depending on the report type , your audience, and your intention, the details you showcase might differ.

Project reports can be broken down by time— daily, weekly, monthly, or quarterly— or a number of other factors like risk, budget, and project management style. Bottom line? They simplify the process of gathering and disseminating information about key information on the project. For instance, a typical report might include:

  • Resources you’ve used so far
  • How project time is being spent
  • How you’re doing against key performance indicators (KPIs)
  • Workload and team availability

What is the purpose of project reporting?

Reporting gives you, your team, and your stakeholders the ability to track project progress against the original plan. The main goal of a project report is to improve decision-making, to help you make sense of your project data, and decide what your next steps should be. This in turn can impact your budget, timeliness, and project success.

It also plays a vital role in your stakeholder engagement strategy, as it keeps everyone informed on the progress of projects they’re interested in. Those are just a few of the reasons why project reporting has become the most common activity among PMOs (Project Management Offices).

A graph representing the most popular activities undertaken by PMOs

( Image Source )

5 steps to create a useful project report

Project reports can be useful – or they can end up as a 20-page PDF that lives in a drawer somewhere. To put together a report that your project stakeholders can use to gain insights, make decisions and optimize processes, take the following systematic approach to writing your project reports:

1. Define the purpose and scope: Clearly establish the goals, objectives, target audience, and information needs of your project report. 2. Gather and organize data: Collect and organize all relevant data, ensuring its accuracy and reliability. 3. Structure and outline: Create a clear and logical structure for your report and outline the key points you want to cover. 4. Present information effectively: Use clear and concise language and visual aids like graphs or charts to present the information in an easily understandable, visually appealing manner. 5. Review and revise: Proofread your report for any errors or inconsistencies, ensure that it addresses the defined purpose and scope, and revise as necessary to improve clarity.

The different types of project management reports [with templates]

You can split project reports into different types and categories. Here are five different types of project mangement reports, with monday.com templates you can customize for your unique project and team set-up.

1. Project status report

Probably the most frequently used, a project status report offers a general overview of the current status of your projects. A project status report answers the question: “How likely is it that we’ll complete this project on time without overrunning costs?”

These reports analyze whether you’re meeting project goals and key performance indicators. With our single project template , creating a status report is easier than ever.

How to write a project report: [templates + guide] 

2. Resource workload report

Resource workload reports help you visualize what your team’s working on, when they’re working on it, and how much work is left. These also reports help you understand how your assets are being used and make sure your actions are aligned with the overall objective.

Our resource management template helps you organize all your assets, locations, and people into one place and track every action with accuracy. You can also manage your resource allocation initiatives and make sure you don’t assign the same resource twice in multiple tasks.

resource management screenshot in monday.com

3. Portfolio report

Portfolio reports take a look at all your projects and consolidate all the data into a single document. These reports capture high-level milestones, status, progress, and highlights of your portfolio strategy.

With our portfolio management template , you can track unlimited projects on a single board and get a quick snapshot of their health and profitability.

Portfolio management screenshot

4. Task list/Time-tracking report

Time-tracking reports, also known as timesheets, help you measure how your team is spending their time and spot potential bottlenecks.

With our team task list template , you can bring in your entire organization, assign tasks to peers, track time and measure the project progress at a glance.

monday.com's team task tracker screenshot

5. Expense report

A project might seem healthy – until everyone starts reporting expenses  at the end of the time period. With our expense tracking template , you can proactively manage your cash flow regardless of your accounting skills (or lack thereof!)

expense report in monday.com

Want to try out these templates – and much more? Check out monday.com today.

FAQs about Project Reports

What are the benefits of a project report.

A project report provides a comprehensive overview of a project’s objectives, progress, and outcomes, serving as a valuable documentation and communication tool. It allows stakeholders to assess your project’s effectiveness, identify areas for improvement, and make informed decisions based on reliable data.

What are the main types of project reports?

The most commonly used types of project reports include:

  • Progress reports
  • Resource management reports
  • Project portfolio reports
  • Time-tracking reports
  • Evaluation reports
  • Final reports

What are the main components of a project report?

This will depend on the project and the type of report you’re using, but project reports might include:

  • Project objective
  • Project scope
  • Project milestones
  • Project expenses or budget
  • Project schedule and timeline
  • Project progress
  • Resource management
  • Risk assessment
  • Stakeholder communication
  • Financial summary

How to create insightful project reports with monday.com

monday.com makes it easy to create effective project reports. Try it for yourself and see:

Business operations

Here’s why monday.com can make your project reporting better:

  • Track project data in a centralized location, so you have all the information you need to make useful reports.
  • Use monday.com’s customized visualization tools to visualize and summarize project data the way you want to see it.
  • Set up dashboards to see all of your projects at a glance.
  • Take advantage of monday.com’s reporting functionality . You can choose between built-in report templates or customized reports if you have more specific requirements.
  • Share your reports with project stakeholders , team members, or even clients directly from monday.com.
  • Our embedded communication tools let you collaborate on your reports in real-time, gather feedback, and address any questions or concerns.

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Teaching Resources & Guides > How to Teach Science Tips > Writing a Science Report  

Writing a Science Report

With science fair season coming up as well as many end of the year projects, students are often required to write a research paper or a report on their project. Use this guide to help you in the process from finding a topic to revising and editing your final paper.

Brainstorming Topics

Sometimes one of the largest barriers to writing a research paper is trying to figure out what to write about. Many times the topic is supplied by the teacher, or the curriculum tells what the student should research and write about. However, this is not always the case. Sometimes the student is given a very broad concept to write a research paper on, for example, water. Within the category of water, there are many topics and subtopics that would be appropriate. Topics about water can include anything from the three states of water, different water sources, minerals found in water, how water is used by living organisms, the water cycle, or how to find water in the desert. The point is that “water” is a very large topic and would be too broad to be adequately covered in a typical 3-5 page research paper.

When given a broad category to write about, it is important to narrow it down to a topic that is much more manageable. Sometimes research needs to be done in order to find the best topic to write about. (Look for searching tips in “Finding and Gathering Information.”) Listed below are some tips and guidelines for picking a suitable research topic:

  • Pick a topic within the category that you find interesting. It makes it that much easier to research and write about a topic if it interests you.
  • You may find while researching a topic that the details of the topic are very boring to you. If this is the case, and you have the option to do this, change your topic.
  • Pick a topic that you are already familiar with and research further into that area to build on your current knowledge.
  • When researching topics to do your paper on, look at how much information you are finding. If you are finding very little information on your topic or you are finding an overwhelming amount, you may need to rethink your topic.
  • If permissible, always leave yourself open to changing your topic. While researching for topics, you may come across one that you find really interesting and can use just as well as the previous topics you were searching for.
  • Most importantly, does your research topic fit the guidelines set forth by your teacher or curriculum?

Finding and Gathering Information

There are numerous resources out there to help you find information on the topic selected for your research paper. One of the first places to begin research is at your local library. Use the Dewey Decimal System or ask the librarian to help you find books related to your topic. There are also a variety of reference materials, such as encyclopedias, available at the library.

A relatively new reference resource has become available with the power of technology – the Internet. While the Internet allows the user to access a wealth of information that is often more up-to-date than printed materials such as books and encyclopedias, there are certainly drawbacks to using it. It can be hard to tell whether or not a site contains factual information or just someone’s opinion. A site can also be dangerous or inappropriate for students to use.

You may find that certain science concepts and science terminology are not easy to find in regular dictionaries and encyclopedias. A science dictionary or science encyclopedia can help you find more in-depth and relevant information for your science report. If your topic is very technical or specific, reference materials such as medical dictionaries and chemistry encyclopedias may also be good resources to use.

If you are writing a report for your science fair project, not only will you be finding information from published sources, you will also be generating your own data, results, and conclusions. Keep a journal that tracks and records your experiments and results. When writing your report, you can either write out your findings from your experiments or display them using graphs or charts .

*As you are gathering information, keep a working bibliography of where you found your sources. Look under “Citing Sources” for more information. This will save you a lot of time in the long run!

Organizing Information

Most people find it hard to just take all the information they have gathered from their research and write it out in paper form. It is hard to get a starting point and go from the beginning to the end. You probably have several ideas you know you want to put in your paper, but you may be having trouble deciding where these ideas should go. Organizing your information in a way where new thoughts can be added to a subtopic at any time is a great way to organize the information you have about your topic. Here are two of the more popular ways to organize information so it can be used in a research paper:

  • Graphic organizers such as a web or mind map . Mind maps are basically stating the main topic of your paper, then branching off into as many subtopics as possible about the main topic. Enchanted Learning has a list of several different types of mind maps as well as information on how to use them and what topics fit best for each type of mind map and graphic organizer.
  • Sub-Subtopic: Low temperatures and adequate amounts of snow are needed to form glaciers.
  • Sub-Subtopic: Glaciers move large amounts of earth and debris.
  • Sub-Subtopic: Two basic types of glaciers: valley and continental.
  • Subtopic: Icebergs – large masses of ice floating on liquid water

Different Formats For Your Paper

Depending on your topic and your writing preference, the layout of your paper can greatly enhance how well the information on your topic is displayed.

1. Process . This method is used to explain how something is done or how it works by listing the steps of the process. For most science fair projects and science experiments, this is the best format. Reports for science fairs need the entire project written out from start to finish. Your report should include a title page, statement of purpose, hypothesis, materials and procedures, results and conclusions, discussion, and credits and bibliography. If applicable, graphs, tables, or charts should be included with the results portion of your report.

2. Cause and effect . This is another common science experiment research paper format. The basic premise is that because event X happened, event Y happened.

3. Specific to general . This method works best when trying to draw conclusions about how little topics and details are connected to support one main topic or idea.

4. Climatic order . Similar to the “specific to general” category, here details are listed in order from least important to most important.

5. General to specific . Works in a similar fashion as the method for organizing your information. The main topic or subtopic is stated first, followed by supporting details that give more information about the topic.

6. Compare and contrast . This method works best when you wish to show the similarities and/or differences between two or more topics. A block pattern is used when you first write about one topic and all its details and then write about the second topic and all its details. An alternating pattern can be used to describe a detail about the first topic and then compare that to the related detail of the second topic. The block pattern and alternating pattern can also be combined to make a format that better fits your research paper.

Citing Sources

When writing a research paper, you must cite your sources! Otherwise you are plagiarizing (claiming someone else’s ideas as your own) which can cause severe penalties from failing your research paper assignment in primary and secondary grades to failing the entire course (most colleges and universities have this policy). To help you avoid plagiarism, follow these simple steps:

  • Find out what format for citing your paper your teacher or curriculum wishes you to use. One of the most widely used and widely accepted citation formats by scholars and schools is the Modern Language Association (MLA) format. We recommended that you do an Internet search for the most recent format of the citation style you will be using in your paper.
  • Keep a working bibliography when researching your topic. Have a document in your computer files or a page in your notebook where you write down every source that you found and may use in your paper. (You probably will not use every resource you find, but it is much easier to delete unused sources later rather than try to find them four weeks down the road.) To make this process even easier, write the source down in the citation format that will be used in your paper. No matter what citation format you use, you should always write down title, author, publisher, published date, page numbers used, and if applicable, the volume and issue number.
  • When collecting ideas and information from your sources, write the author’s last name at the end of the idea. When revising and formatting your paper, keep the author’s last name attached to the end of the idea, no matter where you move that idea. This way, you won’t have to go back and try to remember where the ideas in your paper came from.
  • There are two ways to use the information in your paper: paraphrasing and quotes. The majority of your paper will be paraphrasing the information you found. Paraphrasing is basically restating the idea being used in your own words.   As a general rule of thumb, no more than two of the original words should be used in sequence when paraphrasing information, and similes should be used for as many of the words as possible in the original passage without changing the meaning of the main point. Sometimes, you may find something stated so well by the original author that it would be best to use the author’s original words in your paper. When using the author’s original words, use quotation marks only around the words being directly quoted and work the quote into the body of your paper so that it makes sense grammatically. Search the Internet for more rules on paraphrasing and quoting information.

Revising and Editing Your Paper

Revising your paper basically means you are fixing grammatical errors or changing the meaning of what you wrote. After you have written the rough draft of your paper, read through it again to make sure the ideas in your paper flow and are cohesive. You may need to add in information, delete extra information, use a thesaurus to find a better word to better express a concept, reword a sentence, or just make sure your ideas are stated in a logical and progressive order.

After revising your paper, go back and edit it, correcting the capitalization, punctuation, and spelling errors – the mechanics of writing. If you are not 100% positive a word is spelled correctly, look it up in a dictionary. Ask a parent or teacher for help on the proper usage of commas, hyphens, capitalization, and numbers. You may also be able to find the answers to these questions by doing an Internet search on writing mechanics or by checking you local library for a book on writing mechanics.

It is also always a good idea to have someone else read your paper. Because this person did not write the paper and is not familiar with the topic, he or she is more likely to catch mistakes or ideas that do not quite make sense. This person can also give you insights or suggestions on how to reword or format your paper to make it flow better or convey your ideas better.

More Information:

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How to write a school report

Imagine the end of the academic year is upon us, and amidst the anticipation of summer, there’s a significant task at hand for teachers: the crafting of school reports. Far more than mere paperwork, these reports are a bridge between school and home, offering insights into a student’s progress, achievements, and areas for growth. They can influence a student’s self-esteem, motivate them towards future accomplishments, and foster a stronger partnership with parents—all pivotal components of a student’s academic journey.

Writing a school report, therefore, is much more than summarizing a year’s worth of grades and comments. It’s about capturing the essence of a student’s learning journey, highlighting their successes, and gently guiding them towards their next steps in education. In some ways, it’s an art form in itself, requiring a delicate balance between honesty and encouragement, precision and brevity.

This guide is designed to walk you through the nuances of creating effective and meaningful school reports. Whether you’re a seasoned educator or new to the teaching profession, the following insights will help you navigate the complexities of report writing, making it a less daunting and more rewarding part of your teaching role. Let’s embark on this journey together, transforming the task of report writing from a cumbersome obligation into an opportunity to inspire and engage with the young minds entrusted to our care.

What to report on

Navigating the vast landscape of a student’s academic year can feel overwhelming when it comes time to distill everything into a concise school report. However, focusing on key areas can not only streamline the process but also ensure that the report is informative, balanced, and tailored to the individual student. Here are the essential components to consider when determining what to include in your school reports:

1. Academic Achievements

Detail the student’s accomplishments across subjects, highlighting specific projects or assignments where they excelled. Aim to include examples that showcase their skills, understanding, and progress. This not only provides evidence of their achievements but also helps in painting a comprehensive picture of their academic journey.

2. Learning and Personal Development

Beyond academic performance, consider aspects of the student’s personal growth . This might include improvements in problem-solving, critical thinking, creativity, or resilience. Reflecting on how a student has developed personally and socially throughout the year offers a more holistic view of their progress.

3. Challenges and Areas for Improvement

Identify areas where the student faced challenges or could benefit from further development. Framing these within the context of their overall growth journey encourages a positive outlook towards overcoming these hurdles.

4. Behavior and Participation

Comment on the student’s behavior in class, their participation in discussions, group work , and extracurricular activities. This gives insight into their social skills , teamwork capabilities, and engagement with the school community.

5. Goals and Future Directions

Outline objectives for the student’s future learning, suggesting areas where they can aim to improve or subjects they might wish to explore more deeply. Setting goals helps motivate students and provides a clear direction for their continued education.

Tips for Effective Reporting:

  • Use Positive Language: Frame challenges as opportunities for growth, using language that encourages and motivates.
  • Be Specific and Evidence-Based: General comments are less impactful than specific examples that highlight a student’s achievements or areas for improvement.
  • Personalize Your Comments: Tailor your reports to reflect the individuality of each student, making them feel seen and understood.

By focusing on these components, your school reports can become powerful tools for communication and motivation. They not only inform parents and guardians about their child’s progress but also play a crucial role in shaping the student’s self-perception and approach to learning.

Creating Focused and Concise School Reports

The art of writing effective school reports lies in the ability to convey meaningful information in a clear and succinct manner. With the limited space and the importance of maintaining the reader’s attention, focusing your reports ensures that they are impactful and valuable. Here’s how you can achieve this:

Keep It Relevant

Focus on the individual.

Every student is unique, with their own strengths, challenges, and journey through the academic year. Tailor your reports to reflect these individual differences, ensuring that your comments are directly relevant to the student in question. Avoid generic statements that could apply to anyone; instead, provide specific insights into the student’s personal academic and developmental journey.

Prioritize Key Points

Identify the most significant achievements, challenges, and areas for improvement for each student. While it might be tempting to cover everything, prioritizing the most impactful information will make your report more readable and meaningful. Ask yourself, “What are the key takeaways for this student’s year?”

Be Brief, But Comprehensive

Concise language.

Use clear, concise language to express your thoughts. Avoid jargon and overly complex sentences that might confuse readers. Remember, the goal is to communicate effectively with parents and students, not to impress with vocabulary.

Bullet Points and Highlights

When appropriate, use bullet points to break down information into digestible pieces. Highlighting major achievements or areas for growth can make your report easier to read and more accessible for parents and students alike.

Gather and Organize Your Information

Systematic note-taking.

Maintain organized records of student progress , achievements, and notable incidents throughout the year. This practice will save you time when writing reports and ensure that you don’t overlook important details.

Collaborate for a Holistic View

Consult with colleagues who have also taught or interacted with the student. This collaboration can provide a more rounded view of the student’s abilities and behaviors, enabling you to write a more comprehensive report.

Writing Tips for Clarity and Impact

  • Start Strong: Begin each section of your report with the most important information to ensure key points are communicated effectively.
  • Use Active Voice: Active voice makes your writing clearer and more direct, which is particularly effective in short reports.
  • Examples and Evidence: Where possible, back up your statements with examples or brief anecdotes that illustrate the student’s progress or areas for improvement.

By adhering to these principles, you’ll be able to write school reports that are not only focused and concise but also deeply informative and engaging. This approach not only respects the time and attention of the report’s readers but also provides students and parents with clear, actionable insights into the student’s academic journey and personal growth.

Balancing Encouragement and Constructive Feedback in School Reports

Crafting a school report that both acknowledges accomplishments and addresses areas for improvement requires a thoughtful approach. Here’s how to strike that balance, ensuring your reports are not only informative but also inspiring and motivational.

Writing Encouragingly

Celebrate Achievements: Highlight the student’s successes, no matter how small. This recognition boosts confidence and reinforces positive behaviors and efforts. Use phrases like “demonstrated strong ability in” or “showed remarkable improvement in” to spotlight achievements.

Focus on Effort and Progress: Emphasize the student’s effort, resilience, and progress over the year. This approach shifts the focus from innate ability to growth and improvement, which is especially encouraging for students facing challenges.

Use Positive Language: Frame feedback in a positive light. For instance, instead of saying “failed to meet expectations,” you might say “has room to grow in.” This positive framing helps maintain a student’s motivation and self-esteem.

Personalize Praise: Make your commendations as specific as possible to the individual. This not only makes the praise more meaningful but also shows the student that you see and appreciate their unique efforts and achievements.

Delivering Negative Feedback

Be Specific and Objective: When addressing areas for improvement, be clear about the specific behaviors or outcomes that need attention. Use objective terms and avoid personal criticism to keep the feedback constructive .

Offer Solutions and Support: Alongside pointing out areas for growth, provide suggestions for how the student can improve. Offer resources, strategies, or additional support where possible. This shows your commitment to their development and turns challenges into opportunities for learning.

Balance with Positives: Use the “sandwich” method by framing negative feedback between positive comments. This technique helps soften the impact of criticisms and keeps the overall tone of the report encouraging.

Encourage a Growth Mindset: Remind students that abilities and intelligence can be developed with effort, strategies, and help from others. Encourage them to view challenges as opportunities to learn and grow, rather than insurmountable obstacles.

Practical Examples:

  • Instead of: “John struggles with math and is below grade level.”
  • Try: “John has shown a keen interest in understanding math concepts and, with continued support and practice, will develop stronger skills in this area.”
  • Instead of: “Sarah lacks participation in class discussions.”
  • Try: “Sarah has valuable insights to share and could enhance her learning experience by participating more in class discussions. Encouraging her to express her thoughts will boost her confidence and contribute to our classroom community.”

By applying these strategies, you can craft school reports that not only provide a realistic overview of the student’s performance but also inspire and motivate them towards future successes. Such reports can strengthen the student-teacher relationship, build trust with parents, and most importantly, empower students to embrace challenges and celebrate their progress.

Conclusion: Mastering the Craft of School Report Writing in Secondary Education

The process of school report writing, especially in the context of secondary education , embodies more than just an administrative or assessment task; it’s an art form that bridges the gap between a student’s efforts and their achievements. Despite being time-consuming, the creation of year reports is a fundamental exercise in providing detailed information about a student’s progress, both for the educators who compile them and the families who receive them.

The Value of School Reports in Secondary Schools

In many schools, the annual ritual of writing reports is a critical reflection of a student’s journey through complex secondary school subjects and personal development. These reports offer a unique opportunity to convey the outcome of various assessment tasks and the student’s own work over the year in a cohesive narrative that highlights growth, challenges, and future directions.

Navigating the Challenges

Acknowledging that school report writing can be a time-consuming endeavor is crucial. The meticulous nature of compiling detailed information for each student requires a significant investment of time and effort. However, this investment is what makes these reports invaluable. They are not just a record of achievements but a tool for feedback and forward planning.

Inspiring Future Endeavors

The ultimate goal of writing reports in secondary education is not merely to assess past performance but to inspire students for future learning. These documents play a pivotal role in motivating students, guiding them to recognize their strengths and areas for improvement. By providing a balanced view that celebrates achievements while also identifying challenges, educators can encourage students to engage deeply with their own work and learning journey.

Strengthening Educational Partnerships

Effective school report writing fosters a stronger connection among teachers, students, and parents. By sharing detailed information about a student’s progress, educators open the door for meaningful conversations about how to support the student’s education. These reports become a cornerstone for building trust and collaboration within the school community.

Embracing the Process

While the task of writing year reports for many schools may seem daunting due to its detailed and time-consuming nature, embracing this responsibility with a positive mindset can transform it into a rewarding aspect of teaching. Every report is an opportunity to reflect on the impact of your teaching and to contribute significantly to a student’s educational journey in secondary school .

Closing Reflection

As we refine our approach to school report writing, let us view each report as a canvas on which the story of a student’s year is painted. Let your reports be detailed, insightful, and inspiring, serving not just as an assessment tool but as a beacon guiding students toward their future successes. In the intricate tapestry of secondary education, your reports are threads that connect the past, present, and future, weaving together the rich narrative of each student’s academic and personal growth.

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How to Make a School Project Report

How to Do School Projects

How to Do School Projects

Almost everybody remembers book and project reports in high school, with the dreaded due date looming and no ideas on the horizon. A school project report doesn't have to be an overwhelming emotional event. Putting together an effective school project report takes planning, research and a little creative thinking. By combining these elements and following through, you can turn your dreaded class project assignment into something enjoyable that will show in your final grade.

Choose your project topic. Make it something you have an interest in. Researching and writing about a topic you enjoy will make the process easier and likely result in a better grade. If you don't have the opportunity to choose your own topic, make the best of the topic provided by your teacher. Find something about the topic that interests you and slant your project accordingly.

Research your topic thoroughly. With the Internet, researching just about any topic is easier now than it's ever been. The more research you do, the quicker the writing process will go. Make detailed notes and highlight all your references so you can save time later, once you start writing.

Start writing your paper as soon as you've completed the research. Avoid waiting until the last minute. This will result in a rush job that can take away from the quality of your work. Format your project report with a title page that includes the title of your project and your name, unless your teacher requests a specific format. For high school project reports, MLA or APA style isn't typically requested. If it is, refer to specific guidelines to ensure your paper meets the requirements.

Work from your notes to ensure you relay all of the important information you've collected. Start by stating what your project is, then use the main body of your paper to describe how you accomplished the project. Write in such a way that your audience could recreate your project by following your paper. If your project includes display work in addition to the paper, give a description of the project display and how you designed and made it. This is especially important for science projects that you may need to demonstrate.

Turn your paper in with all of your project research and notes, even if your teacher doesn't request you do so. Not always, but sometimes, including all of the elements that went in to writing your project report may have a positive influence on your final grade.

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Carl Hose is the author of the anthology "Dead Horizon" and the the zombie novella "Dead Rising." His work has appeared in "Cold Storage," "Butcher Knives and Body Counts," "Writer's Journal," and "Lighthouse Digest.". He is editor of the "Dark Light" anthology to benefit Ronald McDonald House Charities.

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What Is a Project Report?

Why are project reports important.

Read more: What is Project Management? Definition, Types & Examples

Examples of Project Reports

Tips for creating useful project reports.

  • Pinpoint the purpose: Understand the purpose of the project report and what you are being asked to convey.
  • Know the audience: Who are you creating the report for, and what they want to know about the project?
  • Choose a report format: Choose whether it will be a presentation, a link to a file, or a printed document.
  • Draft the report: Create a rough draft of what you are preparing and review it carefully. Make sure you are including all of the details you want to share with the team, and reach out to team leads to fill in any gaps before finalizing.
  • Consider layout: Give the report a good structure and effective layout. Make it easy to spot the most important information first at a scan, and list other details as secondary.
  • Highlight key content: If a report is more than a few pages in length, create a table of contents and subheadings for easy review. Readers should be able to quickly find key information.
  • Proofread: Use simple and easy-to-read language that is free of grammatical, spelling, and punctuation errors.

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How to write a Project Report - Guide & Templates

Table of contents, what is a project outline, what is a project report.

A project report is a document created for a team or company that ensures a project stays on track. The project report should describe progress, milestones, and roadblocks.

Why is a project report important?

Project Reports are a core part of any project management process. There are a few key documents necessary for successful project progress, and a project report is undoubtedly one of them.

Alongside a project plan, a project report holds significant weight in justifying budgets, team members, tools, and other resources. In this article, we'll explore one of the two types of project reports any project manager needs to be able to write.Report number one is an ongoing project status report ; this report will be needed on more than one occasion throughout a project's life span and explores the overall progress of the project.

Report number two is a project completion report ; this report comes at the end of the project and wraps everything up.

We've also provided a project report template that you can adapt to your project and project report type that you need.

2 types of project reports

A Complete Guide to Project Reports

Why write a project report in the first place.

This report is so crucial in keeping key players up to date - we'll explore who exactly you need to be writing for in the next point. A project status report is needed to give a summary of a project , significant changes, and to keep a record of the project's progress.

A project status report adds milestones and target reminders to the process. Without the report, many project teams will struggle to keep up the momentum on long term projects.

Who prepares project reports?

A project status report is typically prepared by insiders who are involved in its day-to-day workings. Usually this is the project management team, a body of project managers and department executives with general or specific knowledge of the project.

Who is a project status report for?

A project report will need to be written for different people; each stakeholder will require different information that's important to them - remember this when putting together the progress of the project. It's not a one size fits all situation.

You may be dealing with sensitive information that could damage relationships or even severe them if put in front of the wrong eyes. At the same time, you could be releasing information that isn't relevant to certain people; in receiving an onslaught of information someone may miss the data or info that is specifically important for their eyes.

Different people that need to see an ongoing project status report:  

  • Project Stakeholders need the status report to stay in the loop and aligned with other team members
  • Project Team need to know the project's progress across all departments and divisions
  • ‍ Project Sponsors use the project status report to provide necessary guidance and resources to the teams and managers
  • Leadership uses project status reports to stay apprised of the project's progress
  • ‍ Finance Team use the project status report to determine areas that need funding allocation and to avoid potential cost overruns
  • ‍ Contractors can see the project's priorities and timelines and allocate time and resources accordingly
  • ‍ Project Management uses the status report to produce project manager reports on their department's progress

When to write a project status report?

This largely depends on the timeline (or predicted timeline for that matter) outlined in your project manager reports . If your project is expected to run over a few years, it may be best to create quarterly project status reports. However, if your project is set to run around six months to a year, monthly is recommended.

For all of the help that project status reports provide, it's important to remember that they can be pretty time consuming to make. We've provided a sample project report in this article to make your job easier; however, it's still a process. This is why we recommend incorporating a project proposal template as well.

For all the time a project manager is putting into a status report, they're not putting the work into managing their team. Pick a regular period to deliver the report in and put it in the Gantt calendar. Be conscious of the time it consumes, and try to stick to the real-time delivery dates.

In doing this, you'll save a lot of time with unnecessary communication from different players. Questions like "What’s the status of XYZ?" "How's the budget looking for XYZ for the project?" can all wait for the regular report- leaving the team to focus on their job.

How to write a Project Report in 7 Steps

Step 1: define your objectives.

Clearly state the purpose of the report and explain why it is necessary. Defining your objectives and providing smart goal examples can help you stay focused while writing and keep those reading the report engaged and informed.

Step 2: Have Your Audience in Mind

When writing project reports, tailor the content and your tone of voice to the audience as much as possible. Use impactful graphics and important data to connect with the people who will be reading this report.

Step 3: Write the Outline

Before you start writing, first create a list of all the sections in your report. For more details, check "What to Include in a Project Status" below, or take a look at our status report templates .

Step 4: First Draft

After your outline and analysis, you can start a rough draft.  As the name suggests, it doesn't need to be perfect. If you are looking for a tool to help you put together project reports, try our document editor .

Step 5: Fine Tune Your Analysis

As time permits and new information comes in, fill in any data gaps or highlight any current or potential issues you find. Use the 'Findings' section to focus on the values, and make clear any limitations of the analysis.

Step 6: Recommend Next Steps

Once you have completed your data analysis, you will be able to propose actionable ideas towards the project's mutually desired outcome. The more solid your analysis and findings are, the more credible your project reports will be.

Step 7: Polish for Distribution

Before you send your report, proofread for grammar, spelling, and typos so that your final document looks as professional as possible. If you're sending the report in a group email, keep an eye on the file size.

What to include in a project status report?

Depending on who you're writing the report for, this will change. However, there are a few core elements to include for the project progress , despite who is reading the project report. ‍

Executive Summary

If you are wondering how to write a report about a project, start with an executive summary. Short overviews provide the reader with the essential takeaways from the report without having to read all the project details. Executive summaries are very helpful for those who need a quick glance at the project's general direction without wading through a lot of data.

Project Progress

In the project status report, the project's progress is tracked with real metrics. This provides an overview of the project's status and budget and also identifies potential risks and issues. This data-driven approach provides project management with feedback and enables them to make adjustments.

It's important to document all of the resources you had mapped out in your project plan . What do you have left still available? What have you used and found insufficient? Of what resources do you need more? This can include project management tools and physical resources like software or a PDF, but also human resources.

Timelines and targets

It's essential to give everyone an overview of your project timelines in these status reports, especially those that are outside of your project team and not using the project management software you're using.

At this point, be realistic with your timelines, not optimistic . Refer back to your Gantt calendar to help with this. Save your optimism for team meetings to spur your project team on in working more efficiently and hitting deadlines. In the reporting part, you need to be honest with your timelines and deliverables, both with the goals you have or have not hit and those you expect to be on time with or not.

Many players further down the line will be working on the information you provided in this section of the project reports, it therefore needs to be accurate so they can manage their workload and be available on the predicted date.

Notable changes

This can radically vary but needs to be anything notable that's happened and is no longer abiding by the initial project plan. If you're using editable report samples for projects rather than a PDF, you can go back and edit your project plan to accommodate changes.

However, it's not recommended. You can't guarantee that your team will continuously be referencing the initial project plan once they've got a clear scope of what they need to do for the entire project.

Funding & budgets

The project manager should use the time dedicated to a project status report to reflect his or her budget. Accounting skills are vital for a project manager's success, and being able to handle a large budget will come in handy when it comes to managing the overall funding of a project.

In this part of the report, give a clear overview of expenses, predicted expenses, and visually highlights where you were over or under budget in real-time. The team can learn from this, not only for future projects but even for next month's project management status report.

Team performance

Use goals and targets to quantitatively identify if the team is performing well. While doing this, it's essential to consider the hurdles they've had to jump along the way. Have they faced exceptional circumstances that were not planned? If so, how did they cope and react to these challenges?  

Risk management

This is the final part of the Project Status report and one of the most important skill sets for a successful project manager: Risk Management . A project manager needs to have a certain amount of hindsight at play in their everyday work and be able to give an executive summary of all risks.

In the project status report, give an overview of any predicted risks and try to display them tiered so that any reader has a clear overview of what the greatest risks are right through to very low-level risks, and what can be done to prevent them. Always have a Plan B and adapt it every time a project status report is created.

The risk management report is often best accompanied by a risk analysis meeting. Come out of your meeting with detailed meeting minutes and use your team's knowledge and perspective to give a comprehensive overview of all the risks at play.

Project status preview

Project Report Examples

There are several different types of project reports. Here are some project reporting examples of the most widely used types.

Project Status Report

A project status report is used to communicate the project’s progress and to ensure that all parties involved are kept in the loop. Project status report examples include updates to all stakeholders as the project progresses, amended project plans, and notifications of any issues or risks that have arisen.

Project Tracking Report

Project tracking reports provide real numbers, metrics, and other key indicators of the project's progress. Tracking project report examples include data concerning project status, tasks, team performance, completion rate and other metrics in a comprehensive report.

Project Performance Report

Project performance reports are a more specialized project status report. Examples include overviews of progress, resource allocation, and costs. Project performance reports help monitor the project's current direction and forecast its success. Using performance reports, the team can address issues that are holding the project back.

Project Health Report

Project health reports are an example of project management reports that help identify potential issues before they occur, saving the firm money, time, and resources. When project sponsors and supervisors are notified of risks, they can adjust strategy accordingly before problems manifest.

Project Summary Report

You are writing for busy people when you prepare a project management report. Examples of tasks completed and financials let them see important data quickly, then allocate their time to sections that directly concern them. A project summary report should highlight key milestones and point out upcoming tasks.

Project Time Tracking Report

Project time tracking reports can help project managers gauge their teams' efficiency and identify areas for improvement. For example, project reports can show which parts of the project are requiring more time to complete and reallocate resources from issues that are requiring less hours than expected.

‍ Best practices when writing a project report

Wondering how to write a report on a project effectively? Look no further, we've got you covered!There are a few things you need to remember when putting together a project report to help ensure it's efficient and supports the project's success.

Knowing how to write project reports successfully is largely dependent on honesty.

There is no use in hiding deliverables or viewing the truth through rose-tinted glasses. You're not creating a presentation to win someone over here; you're creating a factual report to make sure everyone has as clear an overview as possible.

Stay honest throughout your reporting, give accurate numbers (don't round up or down), and don't make excuses. Remain critical.

Give as much information as possible

This comes at your judgment, but the more relevant information, the better. A project manager will have a fantastic overview of a project and the current status. For that reason, they're the best person to put together a project status report.

However, a project manager shouldn't be afraid to let team members fill in parts of the report if they have a better overview of a particular task within the project. Assign different areas of the project report to different team members and then review everything before the report is submitted.

Write clearly

Clear and concise writing skills are so crucial in making sure your project report is understood. Don't view the project status report as something you just need to get done and delivered.

Review it, make sure there are no spelling mistakes or grammatical errors. You'll be surprised at what the power of a comma can, do. See? Make sure the read of your report is as smooth as your project management skills.

Celebrate success

For all of the faults, risks, and problems you report in your project status report, it's essential to document your successes. A project is a rollercoaster. There will be ups and downs and spirals and flips. Identify which of these are wins and celebrate them.

By celebrating success, you will lift the morale of the project team and remind the project manager of what has been achieved so far.

Write for aliens

A proper project manager report example will be accessible for a wide audience.You'll be writing a project plan for many people, many of whom will not have had direct exposure to your team, your company, or the task/s at hand. When we say write for aliens, we mean writing for someone who has no clue what's happening.

Even the simplest of abbreviations or presumptions can be interpreted as something entirely different by someone else. Leave no room for error or misunderstanding.

Don't be afraid to use visuals

Visual support is fantastic for getting your point across or displaying information more clearly in a project status report. Visual aids can break up the monotony of the report if there's a lot of copy, which will be a welcomed relief on the eyes of any reader.

They say a picture is worth a thousand words and for a good reason, if you're struggling to get your point across, then look for an example of it online. Use visuals as a supporting example of what you're saying.  

Automate processes where you can

Despite each project having its own landscape, you can surprise yourself with the amount that you can automate in your reporting process. Learn how to make the most of excel spreadsheets and tool integrations to see how you can backfill or auto-populate data into your project report.

It's these small time-saving hacks that will make your project report more efficient and better looking in the future.

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A Project Report Template

Use this project report sample as a starting point for your project reports. Adapt it to your company and project needs and share it with the right people to ensure your project stays on track.

Project Report Template

Clément Rog is working in our Marketing team from Lyon, France. He loves geography, playing legos with his son, and sharing convictions about marketing or design.

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Top 10 School Report Templates with Examples and Samples

Top 10 School Report Templates with Examples and Samples

Gunjan Gupta

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We all know report cards, don’t we? With grades and numbers, they were nothing less than a horror story that influenced self-perception, parental opinions, and future educational or career pathways. 

But do you often wonder if the grades A to F in the report cards show our true potential? This question nudges us to dig deeper into these documents and change our outlook on using them, especially since the modern education system values diversity in learning styles and intelligence. 

If you are wondering how then keep on reading.

This is where our ready-to-use PowerPoint report templates act as a game-changer for educators striving to craft more personalized, comprehensive, and visually engaging documents. 

These reports allow educators to move beyond traditional grading systems, offering a canvas to illustrate students' progress with graphs, charts, and personalized comments. They enable the integration of digital portfolios, project-based assessments, and soft skill evaluations, thus providing a multi-dimensional view of student growth.

Intrigued to know more about school calendars and how they can be adapted for various educational levels, from elementary to high school? Here is a must-read then. Click to learn more! 

Utilizing ready-to-use PPT templates simplifies the report creation process and empowers educators to present a more nuanced and colorful narrative of student achievement. With these tools, school reports can truly reflect the unique journey of every learner, ensuring that each report is not just a summary of grades, but a story of individual learning paths and achievements. This modern approach to school reporting can revolutionize how educators, students, and parents view and value educational progress, making every report an opportunity to celebrate the diverse capabilities of students.

So, without further ado, let’s dive deeper into these designs and transform our grading system for good! 

Got a school success story? But don’t know how and where to feature it? Here are 5 best school newsletter templates to help you. Download them today! 

Template 1: Playschool Proposal Report Sample

Discover our Playschool Proposal, presenting comprehensive information on formal environments and structured processes tailored to children. This proposal outlines the project's context and primary objectives for daycare services, showcasing a range of engaging activities like the kids' introduction, snack breaks, outdoor play, etc. It details the diverse playing and learning programs that foster children's development, whether they be infants, toddlers, preschoolers, or kindergarteners. It also provides an investment plan outlining services such as summer school camps, play school, transportation, and others, along with their costs and key benefits that the clients can expect. Additionally, this proposal offers a concise overview of the company and its standards, and programs, including recent sessions and events. It is a great asset to up your planning game.

Playschool Proposal

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Template 2: Private School Annual Report Sample

Take advantage of this report template to provide a comprehensive overview of annual accomplishments, financial standings, student progressions, and future visions for your private educational establishments. It also highlights the key initiatives undertaken by the institution to improve learning such as English proficiency, support to teachers, and more. This makes this set essential for stakeholders such as parents, faculty, and board members to view invaluable insights to make informed decisions. It also guides the trajectory of the institution while ensuring alignment with its overarching goals and aspirations, thereby contributing to its sustained growth and success.

Private School Annual Report Samples

Template 3: Preschool Annual Report Template

Tailored for preschools, this specialized template tracks student advancement, staff growth, program efficacy, and financial robustness. By transparently documenting these facets, it nurtures stakeholder involvement and upholds accountability within the preschool ecosystem. This comprehensive tool furnishes a detailed panorama of the preschool's functioning and accomplishments, facilitating informed decision-making and continuous improvement. Whether assessing educational strategies or financial allocations, this template empowers administrators to make data-driven choices that enhance the overall preschool experience for students, staff, and families. Get it now.

Preschool Annual Report Template

Template 4: Sample School Counseling Annual Report

This document assesses the effects of counseling services on student welfare, academic prowess, and interpersonal development. This is done by shedding light on the school mission, academic activities, concerned crisis, counseling highlights, school balance sheet, and more. It also illuminates achievements and pinpoints avenues for advancement. This helps nurture a comprehensive framework for student assistance and growth and creates a conducive environment for achieving academic and personal excellence.

Sample School Counseling Annual Report

Template 5: Annual School Library Report Sample

This report outlines the library's role in realizing educational objectives by presenting circulation statistics, program accomplishments, resource enhancements, and strategic blueprints for future growth. It serves as a foundational document for championing library resources and propelling literacy endeavors throughout the school ecosystem by presenting sections like academic highlights, school progress snapshots, future developments, and more. This helps accentuate the library's profound impact on the holistic educational journey. The report emphasizes the library's vital role in enhancing intellectual engagement and academic progress by promoting knowledge dissemination and cultivating a learning culture. Its in-depth insights and proactive strategies enable stakeholders to appreciate and harness the library's essential contribution to shaping educational achievements.

Annual School Library Report Sample

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Template 6: Bifold One-Page Middle School Newsletter Template

This concise and dynamic report template helps in sharing significant updates, milestones, accomplishments, and forthcoming activities within the middle school. By facilitating swift and accessible communication, it cultivates a robust bond among students, educators, and families, bolstering a collective sense of belonging and enthusiasm. Through its streamlined approach, it fortifies school spirit and participation, nurturing an environment conducive to collaboration and inclusivity. By prioritizing clarity and conciseness, it optimizes engagement and ensures that pertinent information reaches all stakeholders, thus building a cohesive and vibrant middle school community. Get it now.

NEWSLETTER

Template 7: Bifold One-Page Elementary School Library Newsletter

Crafted with the intention of fostering greater literacy and library involvement among elementary school students, this newsletter presents a diverse array of engaging content. From exciting updates on library happenings to curated book suggestions and insightful event recaps, it offers an enriching experience tailored to young readers. Interactive reading initiatives further enhance its appeal, encouraging active participation and a deeper connection with literature. More than just exchanging messages, this newsletter serves as a vital instrument in nurturing a passion for reading and cultivating a lasting appreciation for education. By highlighting literacy and advocating for library resources, it motivates students to eagerly explore the boundless domains of knowledge, empowering them to become enthusiastic pursuers of wisdom. Download this template now.

Selfie Reading Challenge

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Template 8: One-Page Back to School Parent Newsletter Presentation Report

This invaluable tool provides parents with essential information, updates, and resources to facilitate a smooth transition back to school. With its thorough coverage of school policies, procedures, and available support services, it strengthens collaboration between parents and the school community. With crucial knowledge and resources at their disposal, parents can utilize this slide to ready themselves in offering necessary guidance and support, ultimately ensuring their children thrive. This comprehensive method cultivates a nurturing environment that promotes both academic and social development, setting the stage for a rewarding educational experience.

BACK TO SCHOOL NEWSLETTER

Template 9: Preschool Weekly Lesson Plan in One Page Summary Presentation Report

Designed as a concise and practical aid for educators, this one-page summary offers a structured approach to teaching. It delineates clear objectives, engaging activities, and effective assessment methods. By promoting consistency in learning experiences, particularly for preschool students, it facilitates optimal developmental outcomes. This tool serves as a roadmap for educators, ensuring their instructional plans align with overarching educational goals. Its streamlined format enhances instructional efficiency while fostering a conducive learning environment. With a focus on clarity and coherence, educators can confidently navigate each week's curriculum, maximizing the impact of their teaching efforts and supporting the holistic growth of young learners. Get it now.

Preschool Weekly Lesson Plan in One Page Summary

Template 10: One-Pager Monthly School Guide Newsletter Template

This comprehensive monthly digest offers a diverse array of content including news highlights, practical tips, event schedules, and valuable educational materials. By engaging with the broader school community, the newsletter cultivates essential links, promoting involvement and nurturing a feeling of cohesion within the school environment. This helps create an atmosphere of transparent communication and collaborative endeavors among students, parents, and staff. It also helps in raising awareness and encourage participation in the school’s educational community, where each person is empowered to play a significant role in advancing the school's objectives and ambitions. Get it now.

newsletter..

The Evolution of School Reports

As we draw the curtains on our exploration of the dynamic landscape of school reports, it's clear that these educational documents are on the cusp of a profound transformation. The journey from traditional grade listings to personalized narratives, powered by the innovative use of ready-to-use PowerPoint templates, marks a significant leap towards honoring the multifaceted achievements of students. 

This evolution is not just about changing formats or adding visual appeal; it's about redefining success in education. It shows a commitment towards recognizing every student's unique journey, celebrating not just academic milestones but personal growth, creativity, and resilience.

So, don’t just wait and watch. Download your favorite tools today! 

P.S. Are you curious about which newsletter templates are favored by educators? Here are a few to ease your racing mind

Related posts:

  • [Updated 2023] Top 50 Scorecards and Dashboards PowerPoint Templates to Analyze your Business Performance
  • [Updated 2023] Report Writing Format with Sample Report Templates
  • [Updated 2023] 10 Tips to Write an Effective Business Report [Templates Included]
  • [Updated 2023] Top 10 Templates To Prepare an IT Project Status Report

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School Students Project Status Report Template

  • Great for beginners
  • Ready-to-use, fully customizable Doc
  • Get started in seconds

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As a school student, staying organized and showcasing your project progress is vital for success. With ClickUp's School Students Project Status Report Template, you can effortlessly organize and present your research findings, experimental results, and analysis in a structured manner, ensuring you showcase your knowledge and understanding to teachers and peers.

This template helps you:

  • Track and update project milestones, tasks, and deadlines
  • Present your research findings and analysis in a clear and concise format
  • Collaborate with your team members and receive feedback for improvement

Whether you're working on a science fair project or a group assignment, ClickUp's School Students Project Status Report Template is your go-to tool for staying on track and impressing your teachers. Start using it today and elevate your project management skills!

Benefits of School Students Project Status Report Template

When school students use the Project Status Report template, they enjoy the following benefits:

  • Streamlined organization of research findings, experimental results, and analysis
  • Clear presentation of knowledge, understanding, and learning outcomes to teachers and peers
  • Improved communication and collaboration with team members
  • Increased accountability and tracking of project progress
  • Enhanced time management skills through structured project planning and scheduling

Main Elements of School Students Project Status Report Template

ClickUp's School Students Project Status Report template is designed to help educators and administrators effectively track and manage student projects. Here are the main elements of this Doc template:

  • Custom Statuses: Easily keep track of the progress of student projects with custom statuses such as In Progress, Completed, and Pending Review.
  • Custom Fields: Capture important details about each student project using custom fields like Project Name, Due Date, Assigned Teacher, and Project Description.
  • Different Views: View and analyze student projects from various perspectives using different views such as Grid View, Calendar View, and Gantt View. This allows you to visualize project timelines, deadlines, and resource allocation.
  • Collaboration and Communication: Collaborate with teachers, students, and parents by sharing this project status report template via email, comments, and mentions. Stay in sync and ensure everyone is on the same page.

With ClickUp's School Students Project Status Report template, you can efficiently manage and monitor student projects, ensuring successful outcomes for all.

How to Use Project Status Report Template for School Students

Putting together a marketing campaign can be a complex process, but with the help of the Marketing Campaign Template in ClickUp, you can streamline your efforts and achieve better results. Follow these {{Steps_Random #}} steps to make the most of this template:

1. Define your campaign objectives

Before you start planning your campaign, it's important to clearly define your objectives. What do you want to achieve with this campaign? Do you want to increase brand awareness, generate leads, or drive sales? By setting specific goals, you can tailor your campaign strategy accordingly.

Use the Goals feature in ClickUp to create and track your campaign objectives.

2. Identify your target audience

To create an effective marketing campaign, you need to know who you're trying to reach. Identify your target audience by considering factors such as demographics, interests, and pain points. Understanding your audience will help you craft the right messaging and choose the most appropriate channels for your campaign.

Use the Custom Fields feature in ClickUp to track and categorize your target audience.

3. Plan your campaign strategy

Now that you know your objectives and target audience, it's time to plan your campaign strategy. Determine the key messages you want to convey, the channels you'll use to reach your audience, and the timeline for your campaign. Break down your strategy into actionable tasks to ensure that everything is executed smoothly.

Utilize the Tasks feature in ClickUp to create a detailed plan for your campaign strategy.

4. Create compelling content

Content is at the heart of any successful marketing campaign. Create compelling content that aligns with your campaign objectives and resonates with your target audience. This could include blog posts, social media posts, videos, infographics, or email newsletters. Be sure to tailor your content for each channel you're using.

Use the Docs feature in ClickUp to collaborate with your team and create engaging content for your campaign.

5. Launch and monitor your campaign

Once your campaign is ready, it's time to launch it and start reaching your audience. Monitor the performance of your campaign using analytics and tracking tools. Keep an eye on key metrics such as website traffic, engagement, conversions, and ROI. Use this data to make data-driven decisions and optimize your campaign as needed.

Use the Dashboards and Analytics features in ClickUp to track and analyze the performance of your marketing campaign.

By following these steps and utilizing the Marketing Campaign Template in ClickUp, you can plan, execute, and monitor your marketing campaigns more effectively, leading to better results and a stronger return on investment.

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Get Started with ClickUp’s School Students Project Status Report Template

Students can use the School Students Project Status Report Template to effectively organize and present their research findings and analysis.

First, hit "Add Template" to sign up for ClickUp and add the template to your Workspace. Make sure you designate which Space or location in your Workspace you’d like this template applied.

Next, invite relevant members or guests to your Workspace to start collaborating.

Now you can take advantage of the full potential of this template to create a comprehensive project status report:

  • Use the Research Findings View to document and analyze your research findings
  • The Experimental Results View will help you record and interpret the results of your experiments
  • Use the Analysis View to analyze and interpret the data you have collected
  • Organize your project into different sections, such as Introduction, Methodology, Results, and Conclusion, to present your work in a structured manner
  • Update the status of each section as you progress, including In Progress, Completed, and Pending, to keep track of your progress
  • Collaborate with your teammates to review and provide feedback on each section of the report
  • Use the Presentation Mode to showcase your project status report to teachers and peers

Related Templates

  • MBA Project Status Report Template
  • Sales Teams Project Status Report Template
  • Angel Investors Project Status Report Template
  • Design Engineers Project Status Report Template
  • Water Rocket Project Status Report Template

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Table of Contents

What is a project report, 5 steps to create a project report from scratch, project report objectives, project report components, common project report types, project report use cases, project report examples, opening and viewing reports with microsoft , change data in your report , change the report format , make your report , share your report , choose the right program, train to become a project leader today, how to create a project report: objectives, components, and more.

How to Create a Project Report: Objectives, Components, Use Cases, and Examples

Managing a project is by no means an easy feat. Many moving parts can make it complicated to stay focused on the tasks and keep stakeholders up to date on the project status. This is why project reports are a useful tool for project managers .

These project reports can be used to provide direction for team members, offer status updates for partners or management teams, and successfully manage risk mitigation – to name just a few! 

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Let’s take a closer look at how to create a project report including its many objectives, components, and examples of project reports.

A project report is a comprehensive document that provides detailed information about a specific project. It typically outlines the project's objectives, scope, methodology, progress, findings, and outcomes. A project report often includes details about the project's goals, activities, timelines, resources used, challenges faced, and the results achieved. It serves as a formal record of the project's lifecycle, serving both as a documentation of the work done and as a communication tool to convey the project's status and outcomes to stakeholders, sponsors, or interested parties. Project reports are commonly used in various fields such as business, engineering, research, and academia to assess the effectiveness and success of a project.

Creating project reports is an integral part of evaluating project success. Documenting the lessons learned and sharing them with a larger team in an organized way can help with future projects. You can use different tools to put together your project report. Here are 7 basic steps involved in creating a project report - 

1. Know Your Objective 

Sit down, evaluate your objectives, and understand what you want to describe, explain, recommend, and prove with your report. Having set goals will not only help you proceed with your project report but also help readers understand your point of view. 

2. Recognize Your Audience

Your audience plays an essential role in making your project report a success. A formal annual report differs from a financial report: the language, representation of data, and analysis changes per your target audience . 

3. Data Collection 

The chances of you having a solid report is when data supports it. Data plays an essential role in making people believe in your derivations. Also, support your claims by citing sources such as case studies, surveys, interviews, etc. 

4. Structure the Report

A project report is further divided into certain sections. These 4 are the most common divisions of a project report:

  • Summary: The summary gives the reader a download of all covered in the project report. Even though a summary is placed at the beginning of a project report, you can only write it once your entire report is complete. 
  • Introduction: Mention the outline of the report, give context and mention the scope and methodologies used in the report. 
  • Body: This is the lengthy section of the report as it contains background details, analysis, data, and graphics. 
  • Conclusion: This section brings the entire project report together. 

5. Edit and Proofread 

Once your project report is ready, read it multiple times with some time gap. You can ask your co-workers to review it. 

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Every project report starts with a solid project report objective. Your objective should provide precise direction for the rest of the report. Consider what purpose you want your project report to serve. Are you describing new risks or explaining project delays? Or will your report focus on persuading management teams or stockholders to invest additional funds into the project? 

A thorough understanding of your objective will help guide you in writing the report and make the purpose of the report clear to all stakeholders.

Here are a few examples of project report objectives:

  • Requesting approval for a new project
  • Tracking the progress of the project
  • Identifying and managing risks
  • Managing costs and budgets
  • Requesting financial assistance

Your project report will be bursting with essential information about your project. Although the content of your report will differ depending on the type of report you’re creating, keeping your report organized will make it easy for the reader to follow along without missing any critical points. Organize your data and content into sections that allow all stakeholders to quickly reference.

Consider including some of the following project report components:

Executive Summary 

The first section of your report will likely include an executive summary. The brief overview should provide all the essential takeaways from the report, allowing the reader to understand the report's contents without having to read through all of the project details.

Project Progress

This component includes real metrics that track your project’s progress. It offers an overview of the project's status and budget while identifying risks or issues that may have emerged. Helping project management and other stakeholders reflect on the project schedule and make amendments as needed.

Risks and Risk Management

What risks have developed that may affect the quality, timeline, or budget of your project? How will you control these emerging elements? It’s inevitable that all projects will face risks, so it’s how you intend to manage those risks that’s important to the project team and stakeholders. Include a detailed analysis of the risk, your proposed solutions, and how these new elements will affect the project as a whole. 

Are your financials where they need to be for the current status of your project? Will more capital be required to reach your goals effectively? Provide a detailed overview of the allocation of your budget including materials, labor, and operating costs. 

Reflect on your project goals. Is the project behind, ahead, or on schedule? How will any changes to your timelines affect your budget or resources? Include an overview of tasks that have already been completed and a comprehensive schedule of remaining tasks.

Resources may include materials, machinery, or even funding required to complete your project. Provide a detailed summary of your current resource allocation. What are detrimental resources for your project running low? Are there any excess amounts?  

Team Performance

Is your team completing tasks efficiently? Are there any skill or knowledge gaps that need to be addressed? Compare your team’s performance to your initial goals to identify the group’s progress.

A project report is a simple and detailed description of the essence of the project and its aims and aspirations. The business management team and stakeholders are kept updated on every development regarding the project; based on that, they prepare their strategy. This vital information keeps the communication line open between the management team and the stakeholders, providing them with a complete picture of every action concerning the project. 

A project report includes the necessary recommendations for all types of businesses, established and start-ups. Moreover, organizations use project reports to procure financial help from institutions. Project reports can be of various types that help everyone complete a project successfully. Based on the report, your team can take up any activity that benefits the project. 

Status Reports

It talks about the progress going on with a project. It also states various significant activities associated with the project. This status report organizes the communication medium between the team and the stakeholders. It summarizes the finished tasks on the project at hand. It includes the budgetary details and the timeline of the project. It also helps identify the risks related to the project and measures to tackle them beforehand. The status report also keeps track of the events or actions or any activity taken in the past. Status reports are carried out weekly, daily, monthly, or quarterly. They help collect and distribute information about crucial activities in a project in a smooth manner. 

Progress Report

While executing a project, a progress report is inevitably carried out to update everything about the project. It usually includes things like if the project baseline is fulfilled. It indicates the initial plan you prepared along with your stakeholders about a project regarding the expectations, schedules, cost, deliverables , and scope of it. A progress report informs your stakeholders how much progress has been made in the above directions. 

You should prepare this status report in a specific manner by stating the project title, contact information, a summary of the status, and providing all the information about the budget, timeline, and expected completion date of the project. You can take the help of several such free templates available online to make the status report. 

Risk Reports

This type of report explains the risks associated with the project in a documented form. It covers details about risks that are managed already and the emerging ones. It includes the overall risk profile of the project. Risk reports identify and state potential risks that could alter the duration of the project and tips to manage them. 

Board Executive Reports

An executive report is a summary of the business plan of an organization for lending partners. It enables the team members to collect and combine the results of numerous research studies to help them decide on the project. It is the starting point of arranging a dialogue with the investors. It should be written in such a way that it creates the best impression in the minds of the lenders. It should be short and precise and comprehensively analyze the project. 

Cost Benefit Analysis Report

This kind of report helps organizations know if a particular project is possible or not. It will show you how much the project will benefit your organization against the investment. It will help you decide if a project is worth taking on for your organization and how much business profit it will get you at the end of the day. Alternatively, it will also help your organization better utilize its resources while progressing with the project. You can monitor your project expenses and spending to manage your funds better. 

Resource Reports

This report highlights the distribution of resources according to the project tasks. The team members and the investors get the necessary information by reading this report on how well the resources are distributed in the project. It will give detailed narration about which team is assigned to which task according to the date wise. This type of report is beneficial for an organization to know if there is over allocation of resources as this could harm the project. Overall allocation happens when there are insufficient resources to complete all the crucial activities of the project. 

Variance Reports

This report helps you compare your overall project plan with the project's end result. It uses metrics to inform you if your project is running according to the timeline, ahead of time, or running late. Moreover, it will streamline the data based on the comparisons you have made on the project. With the availability of various project management tools , preparing this kind of report has become easier now. It cuts down your hard work by creating the project activity report and conveying it to the stakeholders. 

Gap Analysis Report

This report will examine the project's current status in the context of schedule, cost, and labor and, subsequently, compare the targeted status. It discovers and examines the gap between these two aspects and prepares a strategy or action plan on how to do the needful to reach the targeted objectives. Every business, whether a budding one or an established one, will need this kind of gap analysis report to perform better in terms of projects. This report will tell you how to take the successful step to graduate to the next level of your business. This will tell you whether you are fulfilling your business objectives and using your resources carefully. 

There are several common use cases for project reports in project management. These include:

Project Status Report 

A project status report is used regularly throughout a project to communicate the project’s progress in conjunction with the original project plan. The status report of a project provides all stakeholders with updates on the project’s development and performance. Your status report may cover issues or risks that have emerged and include your amended project plan.

Project Tracking Report

A project tracking report offers real numbers, metrics, and other key indicators that measure the project’s overarching progress. This comprehensive report covers all aspects of the project, including project status, tasks, project team performance, and how much of the project has been completed.

Project Performance Report

Performance reports provide an overview of the project’s progress, a breakdown of resource allocation, and costs to date. Your performance report will help monitor the project’s current direction and forecast how well it will perform.  

Project Health Report

A health report offers an analysis of any problem areas or risks within your project. Completing a project health report can help identify any potential issues before they occur, saving you time, money, and resources.

Project Summary Report

A project summary report provides a quick snapshot of the project’s status. Along with tasks completed and a summary of financials, the brief report should include any key highlights or milestones and a glance at upcoming scheduled tasks. 

Project Time Tracking Report

Project time tracking reports help the team and all stakeholders better understand the time allocation for each task. It’s a useful tool for project managers to gauge their teams' efficiency and identify what areas need improvement. 

Not sure where to start with your next project report? Consulting the right project report example can help you gain the direction you need.

Click here for a status report example.

Using Project, one can easily create new reports or customize them for various types of project data without relying on any other application or software. MS Project offers dozens that you can use right away. You can also customize any report’s content and look or build a new one from scratch.

  • Click the Report tab and then click the View Reports group. 
  • Select the type of report you need.

For instance, if you have to open the Project Overview report, navigate Report > Dashboards > Project Overview.

Project_Report_1

Reports Dashboard Option

Reports are customizable. So, you choose the data that MS Project will show in any part of a report. Follow the steps below to change the data in your report:

  • Click the chart or table you would like to alter. 
  • Use the Field list pane present on the right side to select fields to filter and show data. 
  • Also, clicking a chart displays three pop-up buttons on the right-hand side of the chart. You can opt for the Chart Elements or Chart Filters button to select elements and filter chart data.

For instance, take the previous Project Overview report as an example. You can change the % Complete chart and display critical subtasks rather than top-level summary tasks using the below-mentioned steps:

  • Click anywhere in the % Complete chart.
  • Now, in the Field List pane, navigate to the Filter box. 
  • Select the Critical option.
  • Next, pick level 2 in the Outline Level box. Let’s suppose that this is the first level of the outline with subtasks rather than summary tasks.
  • The chart will reflect the change as you make your selections.

Project_Report_2.

Changes in the % Complete Chart

Using Project, you can go from monotonous black-white to vivid effects and colors. With the Split view, you will be able to view the real-time report changes while you make the changes. To change the report format, take the following steps:

  • Click the report (you can click anywhere).
  • Now click Report Tools and click the Design tab. It will display options for changing the look of the entire report. 
  • Using this tab, you can alter the color, font, or theme of the entire report. You can also include images, charts, shapes, or tables here.

Project_Report_3.

Report Tools Options

  • Clicking on individual elements such as tables, charts, and others of a report will display new tabs at the top of the screen for formatting that part. 

Project_Report_4

Table Styles

  • Use the Drawing Tools Format tab to change shapes. 
  • The Picture Tools Format tab will help you add picture effects.  
  • You can configure and tweak tables using the Table Tools Design and Table Tools Layout tabs. 
  • The Chart Tools Format and Chart Tools Design tabs help tweak charts. Also, clicking on a chart displays three buttons on the right side of the chart. You can use the Chart Styles button to modify the chart color or style. 

Suppose you plan to change the % Complete chart in the Project Overview report. Click anywhere in the chart and tap on the Chart Tools Design.

Project_Report_5

% Complete Chart

  • From the Chart Styles, pick a new style for your chart. The option selected in the following image adds shadows to the columns and removes the lines.

Project_Report_6

Chart Styles in Chart Tools Design

  • Next, you can click Chart Tools Design > Change Chart Type to add some depth.

Project_Report_7

  • You can change the columns by clicking Column > 3-D Stacked Column.

Project_Report_8.

  • To add a background color, click Chart Tools Format > Shape Fill. Now pick a new color. You can explore more color options by clicking on more fill colors.

Project_Report_9.

Color Options for Chart

  • Alter bar colors by selecting the bars and then click the Chart Tools Format > Shape Fill option. Pick the color you want. 
  • You can drag the numbers upwards to get them off the chart. 

The above-stated changes will be reflected as follows.

Project_Report_10

% Complete Chart on Making the Changes 

Take the following steps to create a new report. 

  • Click the Report tab and then click New Report.
  • Pick from the four options: 
  • Blank: Provides a blank canvas that you can use to add charts, text, tables, and images using the Report Tools Design tab.
  • Chart: It is suitable for comparing Actual Work, Work by default, and Remaining Work. Using the Field List pane, you can pick different fields for comparison or use the controls to alter the format and color of the chart.
  • Table: It displays tabular information. Using the Field List pane, you can select what fields are to be displayed in the table.  
  • Comparison: It gives you two charts side-by-side. Initially, they will have the same data. You can click on the chart and choose the information of your choice in the Field List pane. 

Project_Report_11

Types of New Report Styles

  • Name your report and start adding information to it. All charts are fully customizable. You can easily add or delete elements to meet your needs.
  • You can make your new report available for future projects by using the Organizer to copy this new report into the global template. 
  • Click anywhere in the report.
  • Navigate Report Tools Design > Copy Report.

Project_Report_12

Copy Report Option

  • Now paste the report into any program of your choice. You might have to resize or align the report when you paste it elsewhere. You can also opt for the printing option for sharing hard copies. 

Are you looking to take your project management skills to the next level? Look no further than Simplilearn's comprehensive project management courses!

Our courses are designed to help professionals at every level of experience to develop and enhance their project management skills, whether you're just starting out in the field or looking to advance your career. With our courses, you'll gain practical, hands-on experience in managing projects from start to finish, and learn best practices and industry standards that will set you apart from the competition.

Program Name PMP® Certification Training Course PMP Plus Post Graduate Program In Project Management glyph Icons All Geos All Geos All Geos University PMI Simplilearn University of Massachusetts Amherst Course Duration 90 Days of Flexible Access to Online Classes 36 Months 6 Months Coding experience reqd No No No Skills you wll learn 8+ PM skills including Work Breakdown Structure, Gantt Charts, Resource Allocation, Leadership and more. 6 courses including Project Management, Agile Scrum Master, Implementing a PMO, and More 9+ skills including Project Management, Quality Management, Agile Management, Design Thinking and More. Additional Benefits -Experiential learning through case studies -Global Teaching Assistance -35PDUs -Learn by working on real-world problems -24x7 Learning support from mentors -Earn 60+ PDU’s -3 year course access Cost $$ $$$$ $$$$ Explore Program Explore Program Explore Program

Become a digital-age project leader with Simplilearn’s PMP® Certification Training . Created to align with the Project Management Professional (PMP®) certification, you’ll learn the frameworks, tools, and skills to drive successful projects.

In this course, you will learn how to manage quality and risk, create effective strategies, implement best practices, and ultimately, deliver results.

1. What is a project report and its significance?

A project report summarizes a project's key aspects, including its goals, timeline, budget, progress, and outcomes. It provides project managers with critical information to monitor and evaluate the project's performance, identify potential risks and challenges, and communicate progress to stakeholders.

2. What is the format of a project report?

A project report format is completely customizable depending on the project requirements and your choices. However, it should focus on the specific objectives of the project, its methodology,  major findings, and progress. 

3. How do you prepare a project report?

Preparing a project report is simple. Click Report > New Report and choose from the four options. Now, give a suitable name to the report and start adding information. 

4. What is a project report with an example?

A project report is a document providing detail on the project’s overall status or specific aspects of its performance. Irrespective of the report type, it contains project data based on economic, financial, technical, managerial or production aspects. For example, a Cost Overview report tells the current cost status of the project. It also reveals planned costs, remaining costs, cumulative costs, actual costs, and percentage of completion to help understand if the project is within budget.

5. How do you write a complete project report?

Writing a complete project report entails a proper start and closure, including

  • Labeling the document and writing the project overview 
  • Including a section for the project’s scope 
  • A well-formulated project performance analysis.
  • Highlighting the project’s accomplishments, results, and outcomes.

Our Project Management Courses Duration And Fees

Project Management Courses typically range from a few weeks to several months, with fees varying based on program and institution.

Get Free Certifications with free video courses

PMP Basics

Project Management

Learn from industry experts with free masterclasses.

Career Masterclass: How to Successfully Ace the PMP Exam on Your First Attempt in 2024

How to Successfully Ace the PMP Exam on Your First Attempt in 2024

Career Fast-track

Panel Discussion: The Startup Career Strategy - The Highs and Lows

Recommended Reads

Project Management Interview Guide

How to Create a Google Analytics Report?

What is Google Data Studio and How to Create Report On It?

Report: The Future of IT Jobs in India

Communicating Project Status to an Executive

How to Create a Maven Project in Eclipse

Get Affiliated Certifications with Live Class programs

  • PMP, PMI, PMBOK, CAPM, PgMP, PfMP, ACP, PBA, RMP, SP, and OPM3 are registered marks of the Project Management Institute, Inc.

how to make a project report for school

Create a Project report

With Project, you can create and customize striking graphical reports of whatever project data you want, without having to rely on any other software. As you work on the project, the reports change to reflect the latest info — no manual updates required. See a list of all reports and how you can use them.

Select the Report tab.

In the View Reports group, select the type of report you want and then pick a specific report.

For example, to open the Project Overview report, select  Report > Dashboards > Project Overview .

Dashboard menu on the Report tab.

The Project Overview report combines graphs and tables to show where each phase of the project stands, upcoming milestones, and tasks that are past their due dates.

Project Overview report

Project provides dozens of reports you can use right away, but you don’t have to let that limit your choices. You can customize the content and the look of any of the reports, or build a new one from scratch.

Work with your report

Change the data in a report, change how a report looks, make your own report, share a report, make a new report available for future projects, more ways to report project info.

You can choose the data that Project shows in any part of a report.

Select the table or chart you want to change.

Use the Field list pane on the right of the screen to pick fields to show and filter information.

how to make a project report for school

In the Project Overview report, you could change the % Complete chart to show critical subtasks instead of top-level summary tasks:

Select anywhere in the % Complete chart.

In the Field List pane, go to the Filter box and pick Critical .

In the Outline Level box, pick Level 2 . For this example, this is the first level of the outline that has subtasks instead of summary tasks.

The chart changes as you make your selections.

Project Overview report with Chart Data pane open

With Project, you control the look of your reports, from no-nonsense black and white to explosions of colors and effects.

Tip:  You can make a report part of a split view so you can see the report change in real time as you work on project data. To learn more, see Split a view .

Select anywhere in the report and then select  Report Tools Design to see the options for changing the look of the whole report. From this tab, you can change the font, color, or theme of the whole report. You can also add new images (including photos), shapes, charts, or tables here.

Report Tools Design tab

When you select individual elements (charts, tables, and so on) of a report, new tabs appear at the top of the screen with options for formatting that part.

Table Styles group on the Table Tools Design tab

Drawing Tools Format tab. Format shapes and text boxes .

Picture Tools Format tab. Add effects to pictures .

Table Tools Design and Table Tools Layout tabs. Configure and tweak tables, like you would in other Office programs .

Chart Tools Design and Chart Tools Format tabs. Configure and tweak charts.

Say you decide that the % Complete chart in the Project Overview report needs a facelift.

% Complete Chart on the Project Overview report

Select anywhere in the % Complete chart, and then select  Chart Tools Design .

Pick a new style from the Chart Styles group. This style removes the lines and adds shadows to the columns.

Chart Styles group on the Chart Tools Design tab

Give the chart some depth. Select  Chart Tools Design > Change Chart Type .

Change Chart Type button

Select  Column > 3-D Stacked Column .

Change Chart Type dialog box

Add a background color. Select  Chart Tools Format > Shape Fill , and then pick a new color.

Shape Fill color options menu

Change the bar colors. Select the bars to select them, then select  Chart Tools Format > Shape Fill , and pick a new color.

Move the numbers off the bars. Select the numbers to choose them, and then drag them upward.

Just a few clicks make a big difference. And we only scratched the surface of the formatting options.

Formatted % Complete chart on the Project Overview report

Select  Report > New Report .

Pick one of the four options, and then choose  Select .

Give your report a name and start adding information to it.

New Report menu on the Report tab

Blank     Creates a blank canvas. Use the Report Tools Design tab to add charts, tables, text, and images.

Chart     Project creates a chart comparing Actual Work, Remaining Work, and Work by default. Use the Field List pane to pick different fields to compare, and then use the controls to change the color and format of the chart.

Table     Use the Field List pane to choose what fields to display in the table (Name, Start, Finish, and % Complete appear by default). The Outline level box lets you select how many levels in the project outline the table should show. You can change the look of the table on the Table Tools Design and Table Tools Layout tabs.

Comparison     Sets two charts side-by-side. The charts have the same data at first. Select one chart and pick the data you want in the Field List pane to begin differentiating them.

Any of the charts you create from scratch are fully customizable. You can add and delete elements and change the data to meet your needs.

Click anywhere in the report.

Select  Report Tools Design > Copy Report .

Copy Report button on the Report Tools Design tab

Paste the report into any program that displays graphics.

Tip:  You might need to resize and line up the report when you paste it into its new home.

You can also print the report to share it the old-fashioned way.

Use the Organizer to copy a new report into the global template for use in future projects.

See a list of all reports and how you can use them.

Compare actual work against your estimates with burndown reports .

Create a timeline of key tasks and milestones.

Set the status date for project reporting.

Project for the web offers two main options for reporting: Excel and Power BI Desktop. Excel reporting comes with Microsoft 365, while Power BI Desktop is licensed separately.

When managing a project in Project for the web, export your project to Excel allows you to:

Create reports and visuals

Send a file containing project details to external stakeholders

Archive copies of your project data for audit and compliance

Print copies of your project

Here's how to export your project:

Go to project.microsoft.com and open the project you want to export to Excel.

In the top right corner, select the three dots ( ... ), then select Export to Excel .

Screenshot of the menu in Project for the web showing the Export to Excel option

When you see the message " All done! We've exported [your project name]. " at the bottom of the screen, you can look for your new Excel file where you store your downloads.

When you open the Excel file containing your project, you'll see a worksheet named "Project tasks" that contains a summary of project-wide information at the top, including its name, project manager, and the start and finish dates, duration, and percent complete for the whole project. You'll also see what date it was exported. Under that, you'll see a table of all the information for your project.

More about Excel Report options

Import and analyze data

Create a PivotTable to analyze worksheet data

Ideas in Excel

Power BI Desktop

To get started,  connect to Project for the web data through Power BI Desktop , then open the Project Power BI template  and explore the reports it includes. 

Important:  You'll need a Power BI subscription (and a Project subscription in many cases) to use this reporting tool. See the following section for details.

To use Power BI reports on Project for the web data, you need to be a licensed user of Power BI Desktop or Power BI Pro. See Power BI Pricing for more information.

To build or customize Power BI reports on Project for the web data, you'll also need Project Plan 3 (formerly Project Online Professional) or Project Plan 5 (formerly Project Online Premium).

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Assessing Student Project Work

Techniques to evaluate progress and ensure success

Assess Project Work

Project work challenges students to think beyond the boundaries of the classroom, helping them develop the skills, behaviors, and confidence necessary for success in the 21st-century. Designing learning environments that help students question, analyze, evaluate, and extrapolate their plans, conclusions, and ideas, leading them to higher–order thinking, requires feedback and evaluation that goes beyond a letter or number grade. The term “authentic assessment” is used to describe assessment that evaluates content knowledge as well as additional skills like creativity, collaboration, problem-solving, and innovation.

Authentic assessment documents the learning that occurs during the project-building process and considers the real-world skills of collaboration, problem solving, decision making, and communication. Since project work requires students to apply knowledge and skills throughout the project-building process, you will have many opportunities to assess work quality, understanding, and participation from the moment students begin working.

For example, your evaluation can include tangible documents like the project vision, storyboard, and rough draft, verbal behaviors such as participation in group discussions and sharing of resources and ideas, and non-verbal cognitive tasks such as risk taking and evaluation of information. You can also capture snapshots of learning throughout the process by having students complete a project journal, a self-assessment, or by making a discussion of the process one component of the final presentation.

Developing Assessment

As you design the project, it is helpful to begin with the end in mind. What performances do you want to see? Then, determine exactly how students will demonstrate each performance as they build a product or solve a problem to complete the task.

Most of our assessment focuses on content mastery. Techniques we are all familiar with include the evaluation of the final product and having students complete quizzes or tests. Other benchmarks for content mastery you can use include the number of citations a student references, amount and quality of research, use of experts, validity and effectiveness of arguments, meeting the topic, and answering the essential question.

Completing complex authentic projects that require collaboration, creativity, problem-solving, and innovation helps prepare students for increasingly complex life and work environments. Effective communication in the 21st-century requires that students can effectively express themselves in writing, verbally, and visually. Be sure to assess the quality of writing, including ideas, vocabulary, fluency, organization, and conventions, as well as the use of media and overall design. Since a project is a collaborative effort that occurs over time, include evaluation components that consider teamwork, organization, planning, and behavior.

Questions for Students

Content Knowledge

  • What new content did you learn while working on this project?
  • Did you know more or less than you expected?
  • What surprised you?
  • What else would you like to know about the topic?

Collaboration & Teamwork

  • How did your work and actions contribute to your team’s success?
  • What was the hardest part of about working in a team?
  • What was the best part?

Technology & Communication

  • What new skills did you learn?
  • What else do you want to learn how to do?

Creating Rubrics

Because many performances cannot easily be quantified, you want to be as specific about your expectations as possible. Creating a rubric for the final product and various components of project work can ensure a more accurate, specific, and useful assessment.

A rubric is an authentic assessment tool that:

  • Provides clear expectations for a project.
  • Examines the product as well as the entire project-building process.
  • Enumerates the performances on which students will be evaluated.
  • Explains what constitutes excellence during the project process.
  • Helps students understand what they need to do to excel.
  • Helps remove subjectivity and bias from the evaluation process.

Sharing and clarifying the performances that will be assessed during a project removes mystery from the evaluation process, helping students focus on specific actions they can take to improve their performance.

Rubric sample

Involving Students in Assessment

Involving students in project assessment boosts motivation, improves meta-cognition, and promotes self-directed learning. Students who are asked to reflect on their own performance learn to evaluate their strengths and weaknesses and are able to pinpoint where to focus their efforts to see the greatest results.

You might have students provide feedback and critiques by asking them to keep a project journal or work log, evaluate themselves using the project rubric, and answer additional self-assessment questions. An open-ended self-assessment allows students to share learning that occurred during the process that was not included in the rubric. As they reflect and evaluate, students should describe their learning and contemplate decisions they have made individually and as a team.

You may also want to have students complete a peer evaluation for components of the project, such as the project presentation. Students can also evaluate the writing, design, and effective communication during the creation and presentation of the final product. Combining your assessment of the process and the end product with student reflections and evaluations will help you create a more accurate assessment of student performance.

Audience Assessment

Authentic project work should reflect the questions, problems, and needs of the world beyond the classroom. If the work is something that has real value, make sure there is a wider audience for the final product presentation. Having students create web pages to display their ideas and findings enables their products to easily reach a wider audience. If the project deliverable involves an oral presentation, invite peers, family, or community members to attend.

You may also want to invite subject matter experts in the area of project work to participate in the final product’s assessment. Developing public-service announcements? Invite employees from a local advertising agency. Designing a new school? One of your classroom parents may just be an architect.

how to make a project report for school

If students know that other people will be relying on and judging the information and ideas they propose, their motivation to work hard and take risks increases. If you involve the audience in the assessment process, be sure to provide a rubric or other guide to ensure the feedback they provide is pertinent to project goals.

The complexity of student projects makes assessment that captures both the final product and the learning that occurs along the way an intricate and sometimes difficult task. Summative assessment can be an effective component of an overall assessment strategy. Authentic assessment can be used during the project-building process. Rubrics, ideally developed with the help of the students, can help to evaluate how successfully students address specific goals and performances. Self-reflection gives students a means to determine what they think they have learned and how well they have learned it. Crafting assessment strategies that combine all of these methods helps us gain a much better understanding of the learning that takes place during the entire process.

Melinda Kolk

by Melinda Kolk

Melinda Kolk ( @melindak ) is the Editor of Creative Educator and the author of Teaching with Clay Animation . She has been helping educators implement project-based learning and creative technologies like clay animation into classroom teaching and learning for the past 15 years.

how to make a project report for school

Project-based Learning Professional Development

Creative Educator can help you bring project-based learning to your school.

  • What is PBL and why do it?
  • Make It Matter! Move it from projects to project-based learning
  • Developing the questions for project-based learning
  • Write a Great Authentic Task
  • It's the Process, Not the Product
  • Assessing Project Work
  • Formative assessment during project-based learning
  • Collaboration
  • PBL and Presentations of Learning

Project-based learning professional development

Bring project-based learning to your school

A great project

Eight elements of great project design

Wixie student projects

What can your students create?

Students collaborating

Get students ready for project-based learning

Authentic Task

How to write a great authentic task

Rubric

Get started with rubrics!

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Examples

School Report

how to make a project report for school

It’s practically a guarantee that you’ll encounter reports at various points of your life. These documents are everywhere, ranging from school to work or even more personal areas. When it comes to a school report, you’ll need to familiarize yourself with a lot of things. School report writing is one of those things. There’s also the school report meaning and many others. If you’re wondering where you can learn about these bits and pieces of trivia, then you’ve come to the right place. Scroll on to discover more, including an excellent school report example or school report template straight from our list of free downloads.

School Report Templates

School Report Templates

  • Google Docs

Size: A4, US

Pre School Report Card Template

Pre School Report Card Template

School Incident Report Template

School Incident Report Template

Home school Report Card Template

Home school Report Card Template

Primary School Report Template

Primary School Report Template

School Progress Report Template

School Progress Report Template

End of Year School Report Template

End of Year School Report Template

School Project Report Template

School Project Report Template

Simple Home School Report Card Template

Simple Home School Report Card Template

  • Illustrator
  • Apple Numbers
  • Apple Pages
  • MS Publisher

Size: 78 KB

Simple High School Report Card Template

Simple High School Report Card Template

Size: 32 KB

Middle School Report Card Template

Middle School Report Card Template

Size: 75 KB

School Report Card Template

School Report Card Template

Elementary School Report Card Template

Elementary School Report Card Template

Size: 62 KB

Free Blank Preschool Report Card Template

Free Blank Preschool Report Card Template

Size: 60 KB

High School Report Card Template

High School Report Card Template

Size: 29 KB

Free Simple School Report Template

Free Simple School Report Template

Size: 22 KB

Free Sample School Report Template

Free Sample School Report Template

Size: 27 KB

School Progress Report Card Template

School Progress Report Card Template

Size: 55 KB

School Project Report Template

Size: 23 KB

School Feasibility Report Template

Size: 80 KB

Free School Board Report Template

Free School Board Report Template

Size: 36 KB

Free School Annual Report Template

Free School Annual Report Template

Free School Visit Report Template

Free School Visit Report Template

Free School Incident Report Form Template

Free School Incident Report Form Template

Size: 38 KB

What Is a School Report?

Such a loaded question will have different answers depending on who you ask. For some, this is what people mean when they talk about college applications school report. Others may have student record reports in mind when they think of school reports. If you are going by one of its definitions, a school report can be the recommendation written by a school counselor. It is often used to help evaluate prospects to determine whether they are worth admitting to the school or not.

Tips for Writing School Reports

Writing a school report should not prove to be too much to handle, but one can always use a boost whenever possible. To help with your report writing , here are four tips that you can keep in mind as you go through the endeavor.

Tip 1: Be Direct

There’s no use sugar-coating whatever it is you are trying to communicate. If you’re an administrator with duties to fulfill, it’s best to stick to the point not only to save time but also to make yourself easier to understand. For students writing reports in PDF , few things will help your writing than greater readability.

Tip 2: Supply Evidence

When you claim something in your report, you must provide the necessary evidence to support that claim. This is not only true for school reports of all kinds, but also for reports like research reports . Without evidence, your statements won’t have as much credibility—if it will have any at all.

Tip 3: Utilize Checklists

You may have a lot of ground to cover with your report. With everything on your plate, it wouldn’t hurt to have something like a scholastic checklist to help you keep track of everything. School reports, after all, must be easy to understand and highly organized.

Tip 4: Involve All the Necessary People

If you are a teacher and you need to write a report about a student, be sure to involve the student in the making of the report. This does not mean that he or she has to be with you as you write it. Rather, be open to communication early on. Set proper student goals to evaluate at the end of a specific time period. This way, they can help you by providing the right content for your report.

What are the common elements of a report?

Each report may, at any given time, contain the following elements: a description of a sequence of events, an interpretation of the significance of said events, evaluation, recommendations , and conclusions.

Is a school report a transcript?

It can be if the report centers around items like an individual student’s grades or performance. However, some reports are not necessarily transcripts. Examples of that would include assignment  reports that are submitted in class.

How necessary are school reports?

School reports are often sent out to parents to inform them of their children’s academic performance . Such reports often come in the form of report cards. So with that said, it is absolutely necessary for school reports to be written and handed out.

School reports, as you now know, come in various forms. From the documents you create and submit to teachers to transcripts like a school report card , there’s just no escaping them. Having read our article from start to finish, you should now be better acquainted with school reports. Now all you have to do is make a choice regarding how you will apply this newly-gained knowledge. Will you keep browsing through our list of school report templates or will you make your own? Well, regardless of what you decide, be assured that you’re in an excellent position to make a well-informed choice. So choose wisely and act as soon as you can!

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Report Generator

Text prompt

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Generate a report on the impact of technology in the classroom on student learning outcomes

Prepare a report analyzing the trends in student participation in sports and arts programs over the last five years at your school.

How to make a magazine for a school project

how to make a project report for school

We are excited for you to experience the joy of making a magazine for a school project. Our makerspace is a free online magazine editor that anyone can use to make a magazine. Instead of writing pages upon pages of text, a magazine gives you the opportunity to get creative with your school project. Create magazine-style layouts, use different fonts, add images and illustrations all in the makerspace. Whether you were assigned a magazine project at school or you have decided to make one for a school project, we will help you get started.

Step 1: Establish your topic

When making a magazine for a school project, you want to research your topic thoroughly. The magazine is essentially a way for you to bundle all the information you would normally provide in a project or report, but in a creative and aesthetically pleasing way.

Step 2: Gather material

From text to images, we recommend collecting all the information you want to include in your school magazine in one place. This will help you later on.

Step 3: Design your cover

The cover of your magazine is the look and feel of your project. Making a strong cover for your project is a good start to begin working on your magazine because it gives the first impression.

Step 4: Choose a layout

Create a layout for your magazine and try to understand how the reader will process the information about your topic. We have magazine templates to help you with this step. You could also have a look at some published magazines for inspiration and as a reference to plan sections of your magazine. In this step, you should figure out how you want to break up the text and start playing around with putting text into columns.

Step 5: Work together

The best part about making a magazine for school is that you do not have to do it alone. The makerspace is perfect for group projects as you can easily invite your classmates to the magazine and have them create their own pages. We even have a shoutout box for people working on the magazine to leave comments and messages. Are you working with international students? No worries, the makerspace is currently available in 3 languages; English, Dutch and German.

Step 6: Order your magazine

After all your final edits have been made and your magazine is complete, order your magazine as high quality print or as a digital PDF. Be ready to impress your teacher and readers with a professional magazine for your school project. And don't forget to have fun.

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IMAGES

  1. 21+ Free Project Report Template

    how to make a project report for school

  2. FREE 26+ Project Report Templates in MS Words

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  3. Writing a School Report

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VIDEO

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COMMENTS

  1. How to Write a Project Report In 5 Easy Steps (Template Included)

    Be succinct and to-the-point with every aspect of the report, from points of contact to resources and any potential roadblocks. The idea is for your project reports to be as easy to digest as possible, especially if you're supplying busy stakeholders with a steady stream of ongoing status reports. 6. Be prepared.

  2. How to Write Project Report: Complete Step-By-Step Guide

    How to Write a Project Report: Step-By-Step GuidePart 1. Project Report Templates: Free DownloadPart 2. Additional ResourcesPart 3. How to Dramatically Reduce Time You Spend Creating ReportsPart 4. At some point during the implementation of a project, a project report has to be generated in order to paint a mental image of the whole project.

  3. How to Write a Project Report (With Examples & Templates)

    4. Project Time Tracking Report. A project time-tracking report is a document that records and summarizes time spent on project activities. Each project team member contributes to writing this report—they track and record the amount of time they've spent on tasks and submit it to the project manager. ⏰.

  4. How to Create a Successful Project (for School) (with Pictures)

    3. Allot your time. Make subgoals within your project. That is, divide your project into manageable chunks, such as "getting materials together," "researching the speech," "writing out the text for the project," "painting the parts," and "putting the project together." Assign time for each chunk, including deadlines.

  5. How to Write a Project Report (with Best Practices and Templates)

    Here are five ways you can leverage BrightWork 365 and Microsoft 365 for more efficient project reporting: 1. Capture Project Status Reports in a few minutes. BrightWork project sites have a "Status" tab where the project manager can capture what is happening.

  6. How to Write a Project Report: [Templates + Guide]

    Here's why monday.com can make your project reporting better: Track project data in a centralized location, so you have all the information you need to make useful reports. Use monday.com's customized visualization tools to visualize and summarize project data the way you want to see it.; Set up dashboards to see all of your projects at a glance.; Take advantage of monday.com's reporting ...

  7. Writing a Science Project Report or Research Paper

    Your report should include a title page, statement of purpose, hypothesis, materials and procedures, results and conclusions, discussion, and credits and bibliography. If applicable, graphs, tables, or charts should be included with the results portion of your report. 2. Cause and effect. This is another common science experiment research paper ...

  8. How to write a school report

    Conclusion: Mastering the Craft of School Report Writing in Secondary Education. The process of school report writing, especially in the context of secondary education, embodies more than just an administrative or assessment task; it's an art form that bridges the gap between a student's efforts and their achievements. Despite being time ...

  9. How to Make a School Project Report

    Format your project report with a title page that includes the title of your project and your name, unless your teacher requests a specific format. For high school project reports, MLA or APA style isn't typically requested. If it is, refer to specific guidelines to ensure your paper meets the requirements. Work from your notes to ensure you ...

  10. How to Write a Project Report

    Choose a report format: Choose whether it will be a presentation, a link to a file, or a printed document. Draft the report: Create a rough draft of what you are preparing and review it carefully. Make sure you are including all of the details you want to share with the team, and reach out to team leads to fill in any gaps before finalizing.

  11. How to Write a Project Management Report (+ Templates)

    This template covers everything you need to effectively report your project's progress. It features an executive summary and summary of compelling figures, timelines, comparison of targets and outcomes, budget and expenditures. Notice how this report uses charts, graphs, icons and images to visualize key project data.

  12. Project Report Guide

    A Complete Guide to Project Reports Why write a project report in the first place? This report is so crucial in keeping key players up to date - we'll explore who exactly you need to be writing for in the next point. A project status report is needed to give a summary of a project, significant changes, and to keep a record of the project's progress.. A project status report adds milestones and ...

  13. Top 10 School Report Templates with Examples and Samples

    Template 3: Preschool Annual Report Template. Tailored for preschools, this specialized template tracks student advancement, staff growth, program efficacy, and financial robustness. By transparently documenting these facets, it nurtures stakeholder involvement and upholds accountability within the preschool ecosystem.

  14. School Project Project Status Report Template

    With ClickUp's School Project Project Status Report Template, you'll be able to: Organize and track your progress throughout the entire project. Create visually appealing reports that clearly present your findings. Impress your teachers and classmates with a professional and comprehensive project report. Get ready to ace your school projects ...

  15. School Students Project Status Report Template

    With ClickUp's School Students Project Status Report Template, you can effortlessly organize and present your research findings, experimental results, and analysis in a structured manner, ensuring you showcase your knowledge and understanding to teachers and peers. This template helps you: Track and update project milestones, tasks, and deadlines.

  16. Project Report for School

    Follow the standard format for preparing a project report for school: Page Title - Title of the project. Avowal / controller authorization / Dean's consent. Acknowledgement. Index pages (including the table of content and page numbers) Statistics in table, diagram or pie chart format. Research abstract - must be limited within 350- 400 words.

  17. How to Create a Project Report: Objectives, Components, Use Cases

    Take the following steps to create a new report. Click the Report tab and then click New Report. Pick from the four options: Blank: Provides a blank canvas that you can use to add charts, text, tables, and images using the Report Tools Design tab.

  18. Create a Project report

    Give your report a name and start adding information to it. Blank Creates a blank canvas.Use the Report Tools Design tab to add charts, tables, text, and images.. Chart Project creates a chart comparing Actual Work, Remaining Work, and Work by default.Use the Field List pane to pick different fields to compare, and then use the controls to change the color and format of the chart.

  19. Assessing Student Project Work

    Authentic assessment can be used during the project-building process. Rubrics, ideally developed with the help of the students, can help to evaluate how successfully students address specific goals and performances. Self-reflection gives students a means to determine what they think they have learned and how well they have learned it.

  20. Report Writing Format with Templates and Sample Report

    This report format follows a formal writing style and dives into a topic related to the student's academic studies. Create your own Presentation Report with this easy-to-edit template! Edit and Download. For more report examples you can learn from, check out our guide on Report Examples With Sample Templates.

  21. Welcome to the Purdue Online Writing Lab

    The Online Writing Lab at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue. Students, members of the community, and users worldwide will find information to assist with many writing projects.

  22. School Report

    Tip 4: Involve All the Necessary People. If you are a teacher and you need to write a report about a student, be sure to involve the student in the making of the report. This does not mean that he or she has to be with you as you write it. Rather, be open to communication early on.

  23. PDF Detailed Project Report for School Education MMP

    Detailed Project Report for School Education MMP - Draft Copy Page 7 Department of School Education & Literacy, MHRD, GoI NISG 1. Project Background Center-State Subject School Education is a Concurrent Subject under Constitution of India and falls within the domain of Center and States / UTs.

  24. School Profile Project

    To better support school counselors in producing, updating, and maintaining their school profiles, Making Caring Common has launched the School Profile Project. The School Profile Project seeks to provide counselors, school leaders, and advocates with applicable research, profile examples and templates, and insights from current counselors on ...

  25. How to make a magazine for a school project

    Step 1: Establish your topic. When making a magazine for a school project, you want to research your topic thoroughly. The magazine is essentially a way for you to bundle all the information you would normally provide in a project or report, but in a creative and aesthetically pleasing way. Step 2: Gather material.

  26. Project report on school

    Project report on school. 1. 1 Chapter 1. INTRODUCTION This report covers the School Design Project which was our project for the Fourth semester Design Studio Class. Before the designing of our individual Schools, we worked together in groups and studied our given site. We researched and gathered information relevant to our project as the part ...

  27. Homepage

    The mission of the Harvard Graduate School of Education is to prepare education leaders and innovators who will change the world by expanding opportunities and outcomes for learners everywhere. We're an institution committed to making the broadest impact possible, putting powerful ideas and evidence-based research into practice.

  28. research@BSPH

    In order to provide extensive guidance, infrastructure, and support in pursuit of its research mission, research@BSPH employs three core areas: strategy and development, implementation and impact, and integrity and oversight. Our exceptional research teams comprised of faculty, postdoctoral fellows, students, and committed staff are united in our collaborative, collegial, and entrepreneurial ...